July 15, 2013 Regular Meeting
A G E N D A
Regular Meeting
July 15, 2013
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
|
A request to hear an item after 5:00 p.m. should be directed to the Executive |
Order of Business
|
CALL TO ORDER & ROLL CALL |
|
|
|
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
|
|
|
APPROVAL OF MINUTES |
|
|
|
ANNOUNCEMENTS |
|
|
|
HUMAN RESOURCES DIRECTOR’S REPORT |
|
|
|
EXECUTIVE OFFICER’S REPORT |
|
|
|
RATIFICATION AGENDA |
|
|
|
REGULAR AGENDA |
|
|
|
SEPARATIONS AGENDA |
|
|
|
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|
|
|
ADJOURNMENT |
|
|
|
|
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
July 15, 2013
2:00 p.m.
|
ITEM NO. |
|
||
|
|
|
|
|
|
(1) |
CALL TO ORDER AND ROLL CALL |
|
|
|
|
|
|
|
|
|
President Scott R. Heldfond |
|
|
|
|
Vice President E. Dennis Normandy |
|
|
|
|
Commissioner Kate Favetti |
|
|
|
|
Commissioner Mary Y. Jung |
|
|
|
|
|
|
|
|
(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
|
|
|
|
|
|
|
|
(3) |
APPROVAL OF MINUTES – Action Item |
|
|
|
|
|
|
|
|
|
Regular Meeting of July 1, 2013 |
|
|
|
|
|
|
|
|
|
Recommendation: |
Adopt. |
|
|
|
|
|
|
|
(4) |
ANNOUNCEMENTS |
|
|
|
|
|
|
|
|
|
Announcement of changes to the agenda |
|
|
|
|
|
|
|
|
|
Other announcements |
|
|
|
|
|
|
|
|
(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
|
|
|
|
|
||
|
(6) |
EXECUTIVE OFFICER’S REPORT |
||
|
RATIFICATION AGENDA |
|
|
|
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
|
(7) |
Review of request for approval of proposed personal services contracts. |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
4006-13/14 |
Economic and Workforce Development |
$900,000 |
The consultant will support a centralized Citywide Business Services program that targets permanent, temporary, First Source and On-the-Job Training (OJT) job development with employers throughout San Francisco, including specialized employment services for San Francisco Airport employers. Consultant will provide workforce services to businesses and coordinate employment placement services to job seekers. |
Regular |
6/30/2016 |
|
4007-13/14 |
General Services Agency |
$250,000 |
The proposed contract will help the City understand citizen priorities related to infrastructure and increase public support for critical capital projects. The consultant will use technical research methods and their specialized knowledge of San Francisco (e.g. constituencies, affiliations, news sources, media absorption rates of various demographics), to: (1) conduct quantitative and qualitative public opinion research; (2) create and deliver a community outreach plan that describes the City’s capital planning and implementation process including the10-Year Capital Plan, the annual capital budget, and capital project reporting; and (3) formulate and implement on-going public outreach strategies to increase general public awareness around the City’s complex capital needs and related efforts. The outreach plan and strategies will leverage scarce City resources to broadly distribute public information in the most cost effective way (e.g. websites, newsletters, community meetings, email outreach, special events, traditional news media). |
Regular |
6/1/2015 |
|
4008-13/14 |
Emergency Management |
$300,000 |
The selected vendor will perform background investigation services for all selected candidates as part of their selection process for entry positions in the Department of Emergency Management's Division of Emergency Communication (DEC). |
Regular |
6/30/2018 |
|
3005-12/13 |
General Services Agency |
Current Approved Amount $49,000 Increase Amount Requested $10,000 New Total Amount Requested $59,000 |
The Capital planning Program (CPP) is leading an interdepartmental effort to create a viable funding plan to secure San Francisco's future commitment to Caltrain. San Francisco is responsible for contributing financially to support Caltrain operations and capital needs pursuant to three separate agreements, including a recent MOU that requires a $60 million contribution to fund preparations for the high speed rail project. The proposed work would identify a menu of short and long terms financial solutions that would enable San Francisco to meet its future obligations despite limited transportation resources. Modification does not change the scope of work. |
Modi-fication |
9/01/2013 |
|
|
Recommendation: |
Adopt the report; Approve the request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
|
REGULAR AGENDA |
|
|
|
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
|
(8) |
Review of request for approval of proposed personal services contract number 4001-13/14 from the Airport Commission. (File No. 0197-13-8) - Action Item |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
4001-13/14 |
Airport Commission |
$900,000 |
The contractor will provide specialized customer service training to all members of the airport community via facilitated guest service enhancement sessions on site. The contractor will design and deliver workshops intended for single airport tenant employee groups and for mixed sessions, consisting of multiple tenant participants. Vendor will also write a customer service introductory script for use in computer-based learning sessions that will be required by SFO of all new employees within the airport. |
Regular |
12/31/2018 |
|
|
July 1, 2013: |
Continued PSC #4001-13/14 to the meeting of July 15, 2013 to properly notify Municipal Executives Association. |
|
|
||
|
|
Recommendation: |
Adopt the report; Approve the request for proposed personal services contract. Notify the Office of the Controller and the Office of Contract Administration. |
|
(9) |
Review of request for approval of proposed personal services contract number 4004-13/14 from the Fire Department. (File No. 0198-13-8) - Action Item |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
4004-13/14 |
Fire Department |
$1,250,000 |
Contractor provides clinical quality assurance services for Fire Department Emergency Medical Services (EMS) and the Department of Emergency Management (DEM). |
Regular |
12/31/2013 |
|
|
July 1, 2013: |
Continued PSC #4004-13/14 to the meeting of July 15, 2013 to clarify amount and duration of contract. |
|
|
||
|
|
Recommendation: |
Adopt the report; Approve the request for proposed personal services contract. Notify the Office of the Controller and the Office of Contract Administration. |
|
|
||
|
(10) |
Review of request for approval of proposed personal services contract number 4005-13/14 from the Public Utilities Commission. (File No. 0199-13-8) - Action Item |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
4005-13/14 |
Public Utilities Commission |
$3,500,000 |
Contractor to provide staff, equipment and services to complete monitoring of vegetation restoration of Water System Improvement Program (WSIP) Construction Sites to support the SFPUC's permit compliance. Perform field work including vegetation transect surveys, invasive species identification, photo documentation, and field training for Contractors; perform management tasks including recommendations for remedial actions needed to meet restoration success criteria, Quality Assurance/Quality Control of Contractor work, schedule and budget management, and regular correspondence with the SFPUC; develop tools for data collection and communicating required actions (i.e., forms and checklist); and prepare annual monitoring reports including supporting photos, figures, and maps. |
Regular |
11/26/2020 |
|
|
July 1, 2013: |
Postponed PSC #4005-13/14 to the meeting of July 15, 2013 at the request of the Public Utilities Commission. |
|
|
|
|
|
|
Recommendation: |
Adopt the report; Approve the request for proposed personal services contract. Notify the Office of the Controller and the Office of Contract Administration. |
SEPARATIONS AGENDA
|
(11) |
Request for hearing by George Mande and Raquel Ferrer on their future employment restrictions as 2320 Registered Nurse with the City and County of San Francisco. |
|
|
|
||
|
|
Recommendation: |
Adopt the report and deny the appeal of Raquel Ferrer and George Mande. Uphold the decision of no future employment with the City and County of San Francisco. |
|
|
||
|
(12) |
Request for hearing by Heru Oba Shambe on his future employment restrictions as a 9163 Transit Operator with the San Francisco Municipal Transportation Agency. |
|
|
|
||
|
|
Recommendation: |
Adopt the report and deny the appeal of Heru Oba Shambe. No future employment with the San Francisco Transportation Agency. No future employment in any driving position with the City and County of San Francisco subject to the review and approval of the Human Resources Director after completion of five (5) years of satisfactory driving record in a similar driving position. |
|
|
||
|
(13) |
Request for hearing by Kurt Bader on his future employment restrictions as a 9163 Transit Operator with the San Francisco Municipal Transportation Agency. |
|
|
|
||
|
|
Recommendation: |
Adopt the report. No future employment with the San Francisco Municipal Transportation Agency. Deny the appeal of Kurt Bader. |
|
|
||
|
(14) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|
|
|
|
|
|
(15) |
ADJOURNMENT |
|
