June 17, 2013 Regular Meeting

CALL TO ORDER

2:04 p.m.

ROLL CALL

President Kate Favetti

Present

Vice President Scott R. Heldfond

Present

Commissioner Mary Y. Jung

Present

Commissioner E. Dennis Normandy

Present

President Kate Favetti presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA (Item No. 2)

Ging Louie on behalf of Alex Tonisson, IFPTE, Local 21, spoke regarding item #7 of this Agenda.

APPROVAL OF MINUTES (Item No. 3)

Regular Meeting of June 3, 2013

Action:

Adopted.  (Vote of 4 to 0)

ANNOUNCEMENTS (Item No. 4)

PSC #4004-12/13 from the Arts Commission postponed to the meeting of July 1, 2013.

Other announcements.  None.

0181-13-1

Commendation for Sergeant Matthew Perez, San Francisco Police Department, upon his retirement after 33 years of service to the City & County of San Francisco.  (Item No. 5)

Action:

Adopted.  (Vote of 4 to 0)

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 6)

Micki Callahan gave an update about the Department of Human Resources working closely with the Controller’s Office and Project eMerge about bringing forward their improved hiring processes in terms of reduction of duplicative requirements for entering data, better access to information and dashboards for departments to see all the positions they wish to fill; they are hoping to see these changes in July.

EXECUTIVE OFFICER’S REPORT  (Item No. 7)

0167-13-11

Report on the Inspection Service Request on Angela Heyward’s Temporary Civil     Service Appointments and her request to Return to the Priority Eligible List.

Speakers:

Sandra Eng, Civil Service Commission

Ging Louie, IFPTE Local 21

Donna Kotake, Department of Human Resources

Micki Callahan, Department of Human Resources

Angela Heyward

Action:

Considered report.  Calendar Angela Heyward’s request to return to the Redevelopment Agency Priority Eligible List for reconsideration, for the meeting of July 1, 2013.  (Vote of 4 to 0)

0179-13-8

Review of request for approval of proposed personal services contracts. 
(Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4133-12/13

Public Utilities Commission

$4,500,000

The proposed work includes preparation of geotechnical performance criteria, field investigation including exploratory soil borings, laboratory test of soil samples, recommendations for soil hazard mitigation and recommendation for foundation designs criteria for various utility projects.

Regular

7/30/18

4134-12/13

Municipal Transportation Agency

$110,000

Contractor will produce an updated Nexus Study (highly technical analysis) to model and justify a proposed rate structure for the Transportation Sustainability Fee (TSF) proposed for future commercial and residential development. The Study will produce and develop a model that links trip generation by development type to maximum fee levels; write a report explaining the findings for a broad audience base; ensure the report is consistent with all legal requirements; participate in public outreach including presentation materials; work with the San Francisco Transportation Agency (SFMTA) and the City Attorney’s Office on the implementation of the TSF. The Contractor will also provide updated reports to the initial preparation of materials related to an environmental impact report on the TSF Program.

Regular

12/31/13

4135-12/13

Municipal Transportation Agency

$350,000

The San Francisco Municipal Transportation Agency (SFMTA) recently adopted a six-year Strategic Plan (2012-2018). The SFMTA seeks a consultant to analyze, and help identify and implement systems and processes, and an organizational culture and framework that directly results in improved performance in achieving the Agency's Strategic Plan goals.

Regular

6/30/16

4136-12/13

Municipal Transportation Agency

$1,200,000

To provide an off-site facility to collect pre-employment, post-accident, return-to-duty, reasonable suspicion breath and urine samples during normal working hours and/or after hours for San Francisco Municipal Transportation Agency (SFMTA) employees and contractors and to provide a mobile on-site facility to collect random, follow-up, reasonable suspicion and post-accident breath and urine collection in compliance with Department of Transportation/Federal Transit Administration (DOT/FTA) Drug and Alcohol Testing Regulations.

Regular

11/30/18

4137-12/13

Public Health

$175,000

Contractor will be responsible for all functions necessary to submit electronic medical claims to third party payers for services provided by the Adult Immunization and Travel Clinic (AITC). Contractor will conduct eligibility determinations; submit electronic claims to third party payers; review Explanation of Benefits (EOB) electronic payment data; analyze denied and partial paid claims; void, replace or re-bill denied claims; negotiate with third party payers on partial payments; collect share-of-cost and other patient financial responsibility information; provide utilization and claims reports; and reconcile claims and payments.

*Note: The amount of the requested PSC is the Department's best estiamte of the cost of the services, and reflects only the maximum fee anticipated to be paid to the contractor as percentage of total collected revenue, not the actual billings submitted or processed by the contractor. As this is a new contract, the actual revenue to be realized is as yet unknown.

Regular

12/31/18

4138-12/13

General Services Agency

$87,000

The Office of Contract Administration (OCA) currrently uses a legacy mainframe system for the majority of procurement activities which involves many manual and paper-driven processes. This project will implement a cloud-based e-Procurement system to automate these manual and paper-driven processess to enhance performance, to realize cost and time savings, to increase vendor participation and outreach and to increase transparency.

Regular

6/30/16

4050-10/11

Adult Probation

Current Approved Amount

$709,000

Increase Amount Requested

$290,300

New Total Amount Requested

$999,300

Adult Probation Department (ADP) must include software license and maintenance fees to the Agreement with Northpointe, Inc. to develop the Correctional Offender Management Profilling for Alternative Sanctions (COMPAS). In the original approved Personal Services Contract (PSC) for COMPAS, these fees were not included. In order to continue effectively supervising and assessing its clients, APD must purchase these licenses from Contractor.

Modi-

fication

6/30/16

3082-11/12

Public Health

Current Approved Amount

$25,000

Increase Amount Requested

$125,000

New Total Amount Requested

$150,000

The Contractor will provide on-site at LHH approximately two hundred eighty eight (288) hours per year of professional audiology services. The Contractor will also provide a minimum of one (1) seven-hour (7 hour) audiology clinic weekly in the Rehabilitation Department at Laguna Honda Hospital, within the hours 8:00 am - 5:00 pm, excluding Saturdays and Sundays. Services shall include: audiology evaluation including speech reception testing, threshold and discrimination testing, pure tone audiometry with complete audiogram, audiometry screening, hearing aid evaluation, dispensing and repair of hearing aids, and hearing therapy.

Modi-

fication

6/30/18

4030-09/10

Public Works

Current Approved Amount

$5,495,000

Increase Amount Requested

$4,000,000

New Total Amount Requested

$9,495,000

Provide design services involving renovation, relocation, adaptive re-use of existing facilities, installations of specialized medical equipment, modifications to life safety systems and other infrastructure, and new facilities; selected firms need to have extensive knowledge of, and experience with general acute care facilities under jurisdiction of the Office of Statewide Health and Planning (OSHPD). The department intends to award up to 4 contracts with an aggregate fee cap of $4,000,000 and (individual fee cap of $1,000,000).

Modi-

fication

12/31/18

Speakers:

Alaric Degrafinried spoke on PSC #4133-12/13.

Jacquie Hale and Anne Okubo spoke on PSC #4137-12/13

Martin Krizay and Bella Fudym spoke on PSC #4050-10/11

Action:

1) PSC #4133-12/13 approved with the condition that Section “3C” is amended and submitted to the Department of Human Resources and the Civil Service Commission.   (Vote of 4 to 0)

2) Adopted the report; Approved the requests for all remaining contracts.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0183-13-8

Review of request for approval of proposed personal services contract number 4004-12/13 from the Arts Commission. (Item No. 9)

Speakers:

None.

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4004-12/13

Art Commission

Current Approved Amount

$330,000

Increase Amount Requested

$70,000

New Total Amount Requested

$400,000

Nine Writer Corps Artists-in-Residence will conduct creative writing classes with youth in need at up to 20 sites in San Francisco. Artists-in-Residence will serve youth who may be educationally disadvantaged, recently immigrated, homeless, incarcerated, or in crisis. Artists-in-Residence will teach youth to increase their learning, writing and public speaking skills.  Artists-in-Residence will plan and organize lesson plans, facilitate writing workshops; compile, design and edit publications of youth writing; and help to organize city-wide literary arts events for participating youth. Artists-in- Residence will work for 10-1/2 months from August to June.

Modi-

fication

6/30/14

June 3, 2013:

Postponed PSC #4004-12/13 to the meeting of June 17, 2013, after Department notifies IFPTE Local 21.

Action:

Postponed to the meeting of July 1, 2013 at the request of the Art Commission.  (Vote of 4 to 0)

0180-13-8

Review of request for approval of proposed personal services contract number 4120-12/13 from the San Francisco Public Library. (Item No. 10)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4120-12/13

Public Library

$1,500,000

Provide online, live tutoring/homework help to students, elementary through college entry level, as well as adult learners, of the Public Library seven days a week from 2:00-9:00PST, at the library, home or other locations with computer access. Tutoring services will include Spanish and/or Cantonese language assistance in math and science subjects as well as English in all subjects.

Regular

1/31/21

May 20, 2013:

Continued PSC #4120-12/13 to the next  meeting of June 3, 2013; clarify and amend the duration; previous Personal Service Contract #4056-06/07 was approved by the Civil Service Commission through 2010; include an explanation and documentation on how the contract was renewed from 2010-2013 through an annual purchase order.

June 3, 2013:

Postponed to the meeting of June 17, 2013 at the request of the San Francisco Public Library.

Speakers:

None.

Action:

Adopted the report; Approved request for PSC #4120-12/13.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0175-13-1

Request by Vernelle Gomez-Boyd to lift the waiver on her future employment restrictions with the Department of Parking and Traffic (Municipal Transportation Agency) and the San Francisco International Airport. (Item No. 11)

May 6, 2013:

Postponed to the meeting of June 3, 2013 and rescheduled at the request of the Civil Service Commission with the intent to include the ban from the San Francisco International Airport;  therefore both bans can be addressed.

Speakers:

Donna Kotake, Department of Human Resources

Alex Lawrence, San Francisco International Airport

Vernelle Gomez-Boyd

Action:

Adopted staff report.  Lifted the Waiver on Ms. Vernelle Gomez-Boyd’s Future Employment with the Department of Parking & Traffic (Municipal Transportation Agency) and the San Francisco International Airport.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 12)

Commissioner Normandy questioned why the terms of the elected President and Vice President of the Civil Service Commission ended on May 31^st when the Commissioners’ terms of office end at the end of the fiscal year, June 30^th.  He requested staff to review the Rules and synchronize the terms of the President and Vice President to coincide with the terms of office for the Commissioners.

President Favetti requested staff to look into the Procedures for Removal of Ban to add as a requisite “submission of satisfactory performance of employment”.

ADJOURNMENT  (Item No. 13)

3:02 p.m.