March 18, 2013 Regular Meeting
Regular Meeting
March 18, 2013
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
Order of Business
CALL TO ORDER & ROLL CALL
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA
APPROVAL OF MINUTES
ANNOUNCEMENTS
HUMAN RESOURCES DIRECTOR’S REPORT
EXECUTIVE OFFICER’S REPORT
RATIFICATION AGENDA
REGULAR AGENDA
CLOSED SESSION AGENDA
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
ADJOURNMENT
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
March 18, 2013
2:00 p.m.
March 18, 2013
2:00 p.m.
ITEM NO.
(1) CALL TO ORDER AND ROLL CALL
President Kate Favetti
Vice President Scott R. Heldfond
Commissioner Mary Y. Jung
Commissioner E. Dennis Normandy
(2) REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA
(3) APPROVAL OF MINUTES – Action Item
Regular Meeting of March 4, 2013
Recommendation: Adopt.
(4) ANNOUNCEMENTS
Announcement of changes to agenda
Other announcements
(5) HUMAN RESOURCES DIRECTOR’S REPORT
(6) EXECUTIVE OFFICER’S REPORT
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(7) |
Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4081-12/13 |
Treasurer/Tax Collector |
$350,000 |
Customization of the proprietary software program Columbia Ultimate Business Solutions (CUBS) will be required due to legislative changes, including the Gross Receipts Tax and Business Registration Fee Ordinance (Proposition E passed November 6, 2012) and the Moscone Expansion District fee. |
Regular |
02/28/15 |
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4082-12/13 |
Treasurer/Tax Collector |
$1,000,000 |
The Gross Receipts Tax and Business Registration Fees Ordinance (2012 Proposition E) was approved by San Francisco voters on November 6, 2012. It mandates that the City implement changes to local business taxes and registration fees by January 1, 2014 with a phased implemented through 2018. The Treasurer & Tax Collector has previously procured a proprietary software solution for Cashiering under PSC# 4035-09/10, 9/21/2009. The software must be configured to meet the requirements of the Ordinance. |
Regular |
06/30/15 |
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4083-12/13 |
Treasurer/Tax Collector |
$3,000,000 |
The Gross Receipts Tax and Business Registration Fees Ordinance (2012 Proposition E) was approved by San Francisco voters on November 6, 2012. It mandates that the City implement changes to local business taxes and registration fees by January 1, 2014 with a phased implementation through 2018. The Treasurer & Tax Collector has previously procured proprietary software that requires data migration and business process development to meet the requirements of the Ordinance. |
Regular |
06/30/18 |
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4084-12/13 |
Treasurer/Tax Collector |
$6,000,000 |
The Gross Receipts Tax and Business Registration Fees Ordinance (2012 Proposition E) was approved by San Francisco voters on November 6, 2012. It mandates that the City implement changes to local business taxes and registration fees by January 1, 2014 with a phased implementation through 2018. The Treasurer & Tax Collector has previously procured proprietary software that requires data migration and business process development to meet the requirements of the Ordinance. |
Regular |
06/30/18 |
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4085-12/13 |
Adult Probation |
$335,000 |
A fully automated, web-based telephone reporting system based on interactive voice response (IVR) technology. The system will have the capacity of automating the reception and dissemination of information by APD officers and their clients. It will allow APD and its partners to modify clients' information and generate reports regarding clients' enrollment and compliance on programs required by the conditions of their supervision. The system will be accessible to APD clients, APD staff and its partners 365 days a year, 24 hours a day. Officers will have the ability to pre-record individual and group messages for clients |
Regular |
06/30/16 |
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4086-12/13 |
Airport Commission |
$4,500,000 |
Staff is proposing to implement an Asset Management program to create a new way of managing the Airport’s facilities, which provides the Airport with the ability to cost-effectively manage its assets across their life cycles. The Airport seeks to hire a consultant that has expertise in asset management, facility condition assessments, and asset-related system integrations for medium or large hub U.S. airports, similar non-U.S. airports, and/or multi-functional facilities found on campuses of comparable size that are varied in building type, renewal life cycles, and occupancy. |
Regular |
09/08/18 |
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4087-12/13 |
Airport Commission |
$35,000,000 |
The Airport plans to upgrade its industrial waste treatment plant (IWTP). A design-build team, with knowledge and experience in industrial waste water treatment processing, sanitary sewer and recycled water systems, will design and bid the trade packages for direct construction work when design is complete. The IWTP project includes the design and construction of a new industrial waste water treatment process facility, offices and laboratory, demolition of the existing IWTP process and shop buildings, refurbishment of the existing trickling filter tank, renovation of existing clarifiers and the existing sludge transfer pump station, construction of a new microbiology laboratory, evaluation and replacement of inter-building process piping, construction of a new chlorine contact basin, incorporation of a new emergency power generator, and upgrading of the existing Wonderware software program for process control. |
Regular |
12/31/18 |
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4088-12/13 |
Airport Commission |
$1,000,000 |
Provide programming and the overview schematic design of the entire recycled water system at SFO, including, but not limited to: system overview, source identification, construction needed and point of use treatment evaluation for the San Francisco International Airport campus from the terminals to the production of the recycled water. |
Regular |
12/31/16 |
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4089-12/13 |
Fire Department |
$1,200,000 |
Perform physical fitness evaluations on uniformed Fire Department personnel, including coronary risk factor evaluations, cardiovascular examinations, and laboratory testing, at least once, possibly twice for each uniformed member over the life of the contract. |
Regular |
06/30/15 |
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4090-12/13 |
Mayor |
$150,000 |
Perform up to 24 detailed cost estimates in general conformance with CSI format at various stages of preconstruction for up to 8 multifamily affordable housing construction projects with an aggregate hard cost value of at least $100,000,000. Scope also includes associated meetings, reports, bid analyses, and some limited change order analyses. |
Regular |
06/30/16 |
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4091-12/13 |
Public Utilities Commission |
$400,000 |
Design of a "One Water, One City" demonstration garden and outdoor classroom which will educate students in grades K-5 about ways to take care of their environment and showcase innovative green infrastructure strategies on an accessible and site-appropriate micro-scale. In addition to the design, the proposed work will also include a community outreach plan, an educational management plan (lesson plans, educational framework, etc.) and on-site garden maintenance and upkeep. |
Regular |
05/31/15 |
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4092-12/13 |
Public Utilities Commission |
$600,000 |
The proposed work includes preparation of geotechnical exploration program and report providing criteria for design of new cisterns to increase capacity of AuxiliaryWater Supply System (AWSS) for firefighting. Cisterns will be located throughout the City. |
Regular |
04/30/16 |
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4093-12/13 |
Municipal Transportation Agency |
$32,000,000 |
The contractor shall supply all labor, inspections, engineering, tools, materials, parts, facilities, and apparatus required to rehabilitate sixteen (16) Ex-SEPTA PCC historic streetcars. To provide a level of performance, safety, quality of materials, workmanship, and reliability sufficient to provide a 20-year minimum car service. Shall prepare all acquired detailed drawings, design calculations, stress analysis, and other technical documentation. |
Regular |
06/01/19 |
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4094-12/13 |
Department of Technology |
$3,000,000 |
Installation of surveillance camera and related security equipment for signaling and monitoring. |
Regular |
06/30/16 |
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4095-12/13 |
Emergency Management |
$1,092,648 |
The CORES Responder Management System integrates the verification of responder credentials and the deployment of responders during an emergency. The CORES Alert Notification System facilitates mass notification and two-way communication to provide immediate delivery of customized alerts to any number of relevant recipients. The contract will include hours for training and support hours. |
Regular |
03/31/18 |
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4096-12/13 |
Emergency Management |
$650,000 |
WebEOC is a web-based crisis information management system currently used by San Francisco and San Mateo. WebEOC enables users from multiple locations and jurisdictions to collaborate and manage multiple incidents and events, provide situation reports, manage resources, and prepare Incident Command System (ICS) and Incident Action Plan (IAP) reports. The renewal contract includes license and support for both San Francisco and San Mateo Counties. |
Regular |
01/31/18 |
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4034-11/12 |
Police |
Current Approved Amount $3,000,000 Increase Amount Requested $5,000,000 New Total Amount Requested $8,000,000 |
The proposed work is to enhance the SFPD Crime Data Warehouse to allow the implementation of full mobile computing capabilities which will allow full update access to the application by all secured mobile devices. In addition, the SFPD Crime Data Warehouse will be expanded and enhanced to allow for Property Evidence Tracking, managing of the Crime Lab workflow and to facilitate, and make accessible, local Criminal History data. All of these systems and future systems in the SFPD Crime Data Warehouse will be tied together by a full implementation of the Oracle Web Portal product that will for the first time allow SFPD Officers and other Law Enforcement agency personnel to access the full gamut of needed information from a single source. |
Modi- fication |
12/31/17 |
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Recommendation: |
Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
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(8) |
Request to Grant Permanent Civil Service Status to Coco Rajerison, Temporary Provisional 2303 Patient Care Assistant at the Department of Public Health, upon Completion of the Applicable Probationary Period (File No. 0086-13-2) – Action Item |
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Recommendation: |
Adopt the report. Approve request to correct Mr. Rajerison’s appointment history to reflect a TCS appointment for his reassignment effective April 16, 2011, and to include Mr. Rajerison in the Civil Service Commission action of April 2, 2012 to grant status to TCS employees in class 2303 Patient Care Assistant, upon successful completion of the forty (40) work hour probationary period. |
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(9) |
Appeal by Attica D. Bowden of the rejection of her application for H-32 Captain. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeals of Attica D. Bowden. |
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(10) |
Appeal by John Darmanin of the rejection of his application for H-32 Captain. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal of John Darmanin. |
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(11) |
Appeal by Daniel E. De Cossio of the rejection of his application for H-32 Captain. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal of Daniel E. De Cossio. |
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(12) |
Appeal by Theresa A. Fogarty of the rejection of her application for H-32 Captain. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal of Theresa A. Fogarty. |
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(13) |
Appeal by Kathleen T. Harold of the rejection of her application for H-32 Captain. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal of Kathleen T. Harold. |
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(14) |
Appeal by Laura R. Kelly of the rejection of her application for H-32 Captain. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal of Laura R. Kelly. |
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(15) |
Appeal by Sofia M. Mathews of the rejection of her application for H-32 Captain. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal of Sofia M. Mathews. |
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(16) |
Appeal by Tyrone Pruitt of the rejection of his application for H-32 Captain. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal of Tyrone Pruitt. |
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(17) |
Appeal by Mary M. Tse of the rejection of her application for H-32 Captain. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal of Mary M. Tse. |
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(18) |
Appeal by Michie L. Wong of the rejection of her application for H-32 Captain. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal of Michie L. Wong. |
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(19) |
Proposed Rule Amendments to Civil Service Commission Rule Volume IV – New Pilot Rule 411A Position-Based Testing for MTA Service-Critical Employees. (File 0088-13-5) – Action Item |
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Recommendation: |
Accept the Executive Officer’s report; Direct the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions. |
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(20) |
Proposed Rule Amendments to Civil Service Commission Rule Series 015 – Rules Related to the employment of Persons with Disabilities Affecting All Employees. |
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Recommendation: |
Accept the Executive Officer’s report; Direct the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions. |
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(21) |
Proposed Rule Amendments to Civil Service Commission Rule Series 003 – Equal Employment Opportunity Affecting All Employees. (File No. 0090-13-5) – |
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Recommendation: |
Accept the Executive Officer’s report; Direct the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions. |
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(22) |
Proposed Revision to Civil Service Rule Series 010 – Examination Announcements and Applicants Affecting All Employees. (File No. 0005-13-5) – Action Item |
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January 7, 2013: |
Accepted the Executive Officer’s report; Directed the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions |
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March 4, 2013: |
Closed-session conference with labor negotiator regarding meet and confer over the proposed revisions (San Francisco Administrative Code Section 67.10 (e); California Government Code Section 54957.6). The Commission voted not to disclose any or all discussions held in closed session (San Francisco Administrative Code Section 67.12 (a)).
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Recommendation: |
Accept the Executive Officer’s report; Adopt the changes to Rule Series 010 – Examinations Announcements and Applicants. |
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CLOSED SESSION AGENDA |
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(23) |
Public comment on all matters pertaining to Items #24 through 28.
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(24) |
Vote on whether to hold agenda Item #26 in Closed Session—Action Item. Basis for Closed Session: Conference with Labor Negotiator (San Francisco Administrative Code Section 67.10 (e); California Government Code Section 54957.6)
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(25) |
Vote on whether to hold agenda Item #27 in Closed Session—Action Item. Basis for Closed Session: Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§ 832.5, 832.7, 832.8)) |
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(26) |
Closed Session – Update on Meet and Confer for Civil Service Commission Rule Series 020 – Sick Leave Affecting All Employees (allowing earlier access to sick leave under the Civil Service Rules at three months instead of six for employees represented by labor unions that have waived the provisions of the Paid Sick Leave Ordinance). (File No. 0004-13-5) – Discussion and Possible Action Item |
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January 7, 2013: |
Accepted the Executive Officer’s report; Directed the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions. |
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Closed-session conference with labor negotiator regarding meet and confer over the proposed revisions (San Francisco Administrative Code Section 67.10 (e); California Government Code Section 54957.6). The Commission voted not to disclose any or all discussions held in closed session (San Francisco Administrative Code Section 67.12 (a)).
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(27) |
Closed Session – Appeal of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Peace Officer’s EOO Claim. (File No. 0046-11-6) – Action Item |
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(28) |
Reconvene in Open Session.
a) Vote to elect whether to disclose any or all discussions held on Item #26 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item
b) Vote to elect whether to disclose any or all discussions held on Item #27 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item |
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(29) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(30) |
ADJOURNMENT |
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