March 04, 2013 Regular Meeting
Regular Meeting
March 4, 2013
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
|
A request to hear an item after 5:00 p.m. should be directed to the Executive |
Order of Business
CALL TO ORDER & ROLL CALL
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA
APPROVAL OF MINUTES
ANNOUNCEMENTS
HUMAN RESOURCES DIRECTOR’S REPORT
EXECUTIVE OFFICER’S REPORT
RATIFICATION AGENDA
CONSENT AGENDA
REGULAR AGENDA
SEPARATIONS AGENDA
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
ADJOURNMENT
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
March 4, 2013
2:00 p.m.
ITEM NO.
(1) CALL TO ORDER AND ROLL CALL
President Kate Favetti
Vice President Scott R. Heldfond
Commissioner Mary Y. Jung
Commissioner E. Dennis Normandy
(2) REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY'S AGENDA
(3) APPROVAL OF MINUTES – Action Item
Regular Meeting of February 4, 2013
Recommendation: Adopt.
(4) ANNOUNCEMENTS
Announcement of changes to agenda
Other announcements
(5) HUMAN RESOURCES DIRECTOR’S REPORT
(6) EXECUTIVE OFFICER’S REPORT
RATIFICATION AGENDA
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
(7) Review of request for approval of proposed personal services contracts. (File No. 0063-13-8) – Action Item
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
4074-12/13 |
Juvenile Court |
$90,000 |
The San Francisco Juvenile Probation Department (JPD) seeks a vendor from licensed clinical laboratories to provide gas chromatography/mass spectrometry (GC/MS) confirmation services for positive client i-Cup urine and Reditest on-site oral swab drug and alcohol screening tests administered by JPD Probation Officers. Gas chromatography/mass spectrometry (GC/MS) is a method that combines the features of gasliquid chromatography and mass spectrometry to identify different substances within a test sample. Applications of GC/MS include drug detection, fire investigation, environmental analysis, explosives investigation, and identification of unknown samples. |
Regular |
02/28/16 |
|
4075-12/13 |
Juvenile Court |
$450,000 |
Contractor will provide electronic monitoring services and necessary equipment for eligible JPD youth. Service will allow the department to track youth released to the program in lieu of detention. |
Regular |
06/30/16 |
|
4076-12/13 |
Art Commission |
$400,000 |
Conservation, restoration, cleaning and repair of miscellaneous artworks in the city’s collection, including those at San Francisco International Airport, Moscone Convention Center, Golden Gate Park, Market Street, General Hospital, and other locations throughout the city. Work will include conservation, cleaning and repair of artworks in all media. Conservation consulting services are also included to assist the Arts Commission in evaluating the condition of artworks in the city’s collection, and evaluating proposed artworks for durability and maintainability. Scope includes major conservation and restoration projects at Coit Tower and the McKinley Monument in Golden Gate Park. |
Regular |
12/31/16 |
|
4077-12/13 |
Art Commission |
$700,000 |
Fine art handling services for artworks in the collection of the City and County of San Francisco, including transportation, packing, storing, framing of fine art; de-installation and installation and de-installation of artworks including those of monumental scale, design and fabrication of pedestals and cases. Scope includes major installation and de-installation of monumental artwork including Beniamino Bufano’s "Peace Monument" located on Brotherhood Way, weighing over 145,000 pounds. |
Regular |
12/31/16 |
|
4078-12/13 |
Public Utilities Commission |
$3,500,000 |
To provide a large variety of specialized health, safety and regulatory training by trainers with many years of experience who are licensed by the State and/or certified as appropriate. The SFPUC does not have the resources or expertise to provide such training of various topics to employees in various geographic areas at various timeframe. |
Regular |
12/31/17 |
|
4079-12/13 |
Municipal Transportation Agency |
$5,000,000 |
The consultant and subconsultant(s) will provide specialized engineering and technical support during the rehabilitation and replacement of existing rail vehicles. Tasks will include, but not be limited to, quality control services and inspection, vehicle design analysis, vehicle engineering calculations, reliability safety, maintainability and mean distance between failure, vehicle acceptance and testing, warranty administration, competency gap analysis, independent price and cost analysis per FTA guidelines, independent audits for pre-award and post-delivery of FTA’s Buy America requirements. |
Regular |
02/15/19 |
|
4080-12/13 |
General Services Agency |
$1,000,000 |
The City is seeking Consultants with proven expertise and experience in one or more of the multiple facets of earthquake hazard mitigation incorporated in, or necessary to accomplish, the Community Action Plan for Seismic Safety (CAPSS) Earthquake Safety Implementation Program work plan. This will include the implementing the mandatory soft story retrofit ordinance by training city staff to implement cutting edge technical standards that have recently been published, assist in as needed seismic engineering consultation and developing future standards for seismic performances of various occupancies’ such as private schools. |
Regular |
07/01/17 |
|
4057-11/12 |
Airport Commission |
Current Approved Amount $2,000,000 Increase Amount Requested $2,000,000 New Total Amount Requested $4,000,000 |
As part of the Airport’s 5-Year Capital Plan, Airport staff will need support services with: project controls, scheduling and cost estimating, preconstruction services, peer reviews, specialty design engineers, specialty construction inspectors, and specialty material testing and commissioning services. Consultants with experience and knowledge in Airport design and construction of terminals, air-side and land-side development, special systems and commissioning experience will be required. |
Modi- fication |
12/31/16 |
|
4140-07/08 |
Police |
Current Approved Amount $3,400,000 Increase Amount Requested $750,000 New Total Amount Requested $4,150,000 |
Vendor will provide Crime Prevention Education Services as follows: Neighborhood watch organizing, residential and commercial security services, presentations on personal safety, robbery and burglary prevention, and violence in the work place. All services are tailored to the needs of theindividual group, neighborhood or business group that requests the service. Vendor will act as liaison between the community and the Police Department. |
Modi- fication |
06/30/14 |
|
3040-11/12 |
Public Utilities Commission |
Current Approved Amount $49,000 Increase Amount Requested $3,451,000 New Total Amount Requested $3,500,000 |
Western Renewable Energy Generation Information System (WREGIS) is a single institution in the West that issues, registers, and tracks renewable energy credits (RECs) for use in compliance with regulatory and voluntary programs. WREGIS uses its proprietary information system and administrative operations to certify and track RECs, protecting against multiple counting and selling of the same RECs |
Modi- fication |
12/31/19 |
|
4138-09/10 |
Public Utilities Commission |
Current Approved Amount $205,000 Increase Amount Requested $500,000 New Total Amount Requested $705,000 |
SFPUC is seeking to retain the services of Micro Local Business Enterprises (LBE) to increase the participation of local and regional construction firms and trade associations for the advancement of all SFPUC Capital Improvement Projects, including WSIP, WasteWater, and Power. Services include, but are not limited to: (i) conduction outreach to local and regional contractors' to create partnerships between primes and certified LBEs thus increasing the number of qualified firms and teams bidding on projects; (II) facilitating compliance with HRC's 12B Equal Benefit Ordinance and 14B LBE subcontracting goals; (ii) education non-union contractors to ensure compliance with SFPUC's Project Labor Agreement; (iv) educating potential bidders and proposers on employment and job training opportunities to ensure the inclusion and participation of a diverse and well trained workforce; (v) identifying, maintaining and developing new local and regional stakeholders to engender goodwill in communities impacted by SFPUC's construction programs; and (vi) assisting with training and development of labor relations staff. |
Modi- fication |
01/01/16 |
|
4043-04/05 |
General Services Agency |
Current Approved Amount $4,800,000 Increase Amount Requested $800,000 New Total Amount Requested $5,600,000 |
Modification would allow the City to maintain current Court Management System (CMS, which uses obsolete technology) while its replacement system is being completed, adapt CMS to function as interim data spoke on JUSTIS Hub as the City’s Criminal Justice departments migrate to the JUSTIS system; provide knowledge transfer to City staff on business practices related to criminal justice. JUSTIS system replaces the Legacy CMS for the DA, Public Defender, Superior Court, Adult Probation, Sheriff and Police. |
Modi- fication |
06/30/15 |
|
4038-11/12 |
Dept. of Technology |
Current Approved Amount $518,045 Increase Amount Requested $2,000,000 New Total Amount Requested $2,518,045 |
Phase I of this project will create a new digital video infrastructure that will operate in tandem with the old analog system until Phase II of the project is completed. Phase I includes equipment installation, integration and commissioning of two new control rooms located at SFGovTV’s production facility in room 92 of City Hall. The new control rooms will be equipped with new digital audio and video equipment. Phase I also includes the installation of a new digital video routing switcher, a new Master Control center, video server, automation and the relocation of equipment currently located in room 92 to room 93. The source signals from the City Hall hearing rooms will not be replaced until Phase II, so the system installed during Phase I includes several analog/digital convertors to bridge the old and new equipment. |
Modi- fication |
9/30/13 |
Recommendation: Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration.
CONSENT AGENDA
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
(8) Municipal Transportation Agency Report on Provisional Appointments. (File No. 0061-13-1) – Action Item
Recommendation: Adopt the report.
(9) Municipal Transportation Agency Report on Exempt Positions Under Charter Section 10.104-16 through 10.104-18. (File No. 0062-13-1) – Action Item
Recommendation: Adopt the report.
REGULAR AGENDA
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.
(10) Report on Implementation of the Fire Pilot Program in Association with the H-40 Batallion Chief Examination.(File No. 0058-13-1) - Action Item
Recommendation: Adopt the report.
(11) Appeal by Larry Engstrom of the Human Resources Director’s finding of insufficient evidence to sustain his charge of retaliation, EEO File #1614. (File No. 0077-12-6) – Action Item
January 7, 2013: Postpone to the meeting of February 4, 2013 at the request of the Human Services Agency.
Recommendation: Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal by Larry Engstrom.
(12) Appeal by PJ Dayacamos of her background rejection for a Clerk Typist (1424) Position with the San Francisco Police Department. (File No. 0471-12-4) – Action Item
Recommendation: Adopt the report. Sustain the decision of the Human Resources Director. Deny the appeal of PJ Dayacamos.
(13) Revisions to the Civil Service Commission’s Policy, Procedures and Guidelines on Personal Services Contracts. (File No. 0059-13-1) – Action Item
Recommendation: Adopt Executive Officer’s report; direct the Executive Officer to post the proposed revisions to the proposed revisions to the 2007 Policy Memorandum for adoption; direct the Executive Officer to update Civil Service Adviser No. 017/2002 once the revisions to the 2007 Policy memorandum have been adopted by the Commission; direct DHR to revise and reissue the procedural guidelines and instructions in an updated memorandum to the 1996 Joint Instructions consistent with the Commission’s updated policy memorandum.
(14) Update on Meet and Confer for Civil Service Commission Rule Series 010 – Examination Announcements and Applicants Affecting All Employees (requiring a minimum posting period of five days for entrance examinations); and Rule Series 020 – Sick Leave Affecting All Employees (allowing earlier access to sick leave under the Civil Service Rules at three months instead of six for employees represented by labor unions that have waived the provisions of the Paid Sick Leave Ordinance). (File No. 0060-13-5) – Discussion and Possible Action Item
a. Public comment on all matters pertaining to this agenda item #14.
b. Vote on whether to hold this agenda item #14 in Closed Session – Action Item
c. CONFERENCE WITH LABOR NEGOTIATOR (Discussion and Possible Action Item) San Francisco Administrative Code Section 67.10(e); California Government Code Section 54957.6
Commission Negotiator: Jennifer Johnston, Executive Officer
Organization: All
d. Reconvene in Open Session. Vote to elect whether to disclose any or all discussions held on Item #14 in closed session (San
Francisco Administrative Code Section 67.12 (a)) – Action Item
SEPARATIONS AGENDA
(15) Determination of future employability: Dismissal of permanent probationary civil service appointment of Sen Cheong (Sam) Lai, Transit Operator (Job Code 9163) San Francisco Municipal Transportation Agency. (File No. 0491-12-7) – Action Item
Recommendation: Adopt the report. Sustain the decision of the Director of the Municipal Transportation Authority -- No future employment with the San Francisco Municipal Transportation Agency requiring a Class B with P endorsement.
(16) Public comment on all matters pertaining to Items #17 through #20.
(17) Vote on whether to hold Items #18 and #19 in closed session. (Action Item)
Basis for closed session: Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§ 832.5, 832.7, 832.8))
(18) Closed Session – Appeal of the Human Resources Director's determination on future employability with the City and County of San Francisco of a former peace officer of the City and County of San Francisco. (File No. 0360-07-7) – Action Item
(19) Closed Session – Appeal of the Human Resources Director's determination on future employability with the City and County of San Francisco of a former peace officer of the City and County of San Francisco. (File No. 0523-07-7) – Action Item
(20) Reconvene in Open Session. Vote to elect whether to disclose any or all discussions held on Items #17 or #18 in closed session (San Francisco Administrative Code Section 67.12 (a)) – Action Item
(21) COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
(22) ADJOURNMENT
