March 04, 2013 Regular Meeting

CALL TO ORDER

2:04 p.m.

ROLL CALL

President Kate Favetti

Present

Vice President Scott R. Heldfond

Present

Commissioner Mary Y. Jung

Present

Commissioner E. Dennis Normandy

Present

President Kate Favetti presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

None.

APPROVAL OF MINUTES

Regular Meeting of February 4, 2013

Action:

Adopted.  (Vote of 4 to 0)

ANNOUNCEMENTS

Attorney for Sen Cheong (Sam) Lai requested that his appeal under Item #15, Determination of future employability: Dismissal of permanent probationary civil service appointment, be heard out of order.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

No report.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

No report.

0063-13-8

Review of request for approval of proposed personal services contracts. 
(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4074-12/13

Juvenile Court

$90,000

The San Francisco Juvenile Probation Department (JPD) seeks a vendor from licensed clinical laboratories to provide gas chromatography/mass spectrometry (GC/MS) confirmation services for positive client i-Cup urine and Reditest on-site oral swab drug and alcohol screening tests administered by JPD Probation Officers. Gas chromatography/mass spectrometry (GC/MS) is a method that combines the features of gas liquid chromatography and mass spectrometry to identify different substances within a test sample.

Applications of GC/MS include drug detection, fire investigation, environmental analysis, explosives

investigation, and identification of unknown samples.

Regular

02/28/16

4075-12/13

Juvenile Court

$450,000

Contractor will provide electronic monitoring services and necessary equipment for eligible JPD youth.  Service will allow the department to track youth released to the program in lieu of detention.

Regular

06/30/16

4076-12/13

Art Commission

$400,000

Conservation, restoration, cleaning and repair of miscellaneous artworks in the city’s collection, including those at San Francisco International Airport, Moscone Convention Center, Golden Gate Park, Market Street, General Hospital, and other locations throughout the city. Work will include conservation, cleaning and repair of artworks in all media. Conservation consulting services are also included to assist the Arts Commission in evaluating the condition of artworks in the city’s collection, and evaluating proposed artworks for durability and maintainability. Scope includes major conservation and restoration projects at Coit Tower and the McKinley Monument in Golden Gate Park.

Regular

12/31/16

4077-12/13

Art Commission

$700,000

Fine art handling services for artworks in the collection of the City and County of San Francisco, including transportation, packing, storing, framing of fine art; de-installation and installation and de-installation of artworks including those of monumental scale, design and fabrication of pedestals and cases. Scope includes major installation and de-installation of monumental artwork including Beniamino Bufano’s "Peace

Monument" located on Brotherhood Way, weighing over 145,000 pounds.

Regular

12/31/16

4078-12/13

Public Utilities Commission

$3,500,000

To provide a large variety of specialized health, safety and regulatory training by trainers with many years of experience who are licensed by the State and/or certified as appropriate. The SFPUC does not have the resources or expertise to provide such training of various topics to employees in various geographic areas at various timeframe.

Regular

12/31/17

4079-12/13

Municipal Transportation Agency

$5,000,000

The consultant and subconsultant(s) will provide specialized engineering and technical support during the rehabilitation and replacement of existing rail vehicles. Tasks will include, but not be limited to, quality control services and inspection, vehicle design analysis, vehicle engineering calculations, reliability safety, maintainability and mean distance between failure, vehicle acceptance and testing, warranty administration, competency gap analysis, independent price and cost analysis per FTA guidelines, independent audits for pre-award and post-delivery of FTA’s Buy America requirements.

Regular

02/15/19

4080-12/13

General Services Agency

$1,000,000

The City is seeking Consultants with proven expertise and experience in one or more of the multiple facets of earthquake hazard mitigation incorporated in, or necessary to accomplish, the Community Action Plan for Seismic Safety (CAPSS) Earthquake Safety Implementation Program work plan. This will include the implementing the mandatory soft story retrofit ordinance by training city staff to implement cutting edge technical standards that have recently been published, assist in as needed seismic engineering consultation

and developing future standards for seismic performances of various occupancies’ such as private schools.

Regular

07/01/17

4057-11/12

Airport Commission

Current Approved Amount

$2,000,000

Increase Amount Requested

$2,000,000

New Total Amount Requested

$4,000,000

As part of the Airport’s 5-Year Capital Plan, Airport staff will need support services with: project controls, scheduling and cost estimating, preconstruction services, peer reviews, specialty design engineers, specialty construction inspectors, and specialty material testing and commissioning services. Consultants with experience and knowledge in Airport design and construction of terminals, air-side and land-side development, special systems and commissioning experience will be required.

Modi-

fication

12/31/16

4140-07/08

Police

Current Approved Amount

$3,400,000

Increase Amount Requested

$750,000

New Total Amount Requested

$4,150,000

Vendor will provide Crime Prevention Education Services as follows: Neighborhood watch organizing, residential and commercial security services, presentations on personal safety, robbery and burglary prevention, and violence in the work place. All services are tailored to the needs of the

individual group, neighborhood or business group that requests the service.  Vendor will act as liaison between the community and the Police Department.

Modi-

fication

06/30/14

3040-11/12

Public Utilities Commission

Current Approved Amount

$49,000

Increase Amount Requested

$3,451,000

New Total Amount Requested

$3,500,000

Western Renewable Energy Generation Information System (WREGIS) is a single institution in the West that issues, registers, and tracks renewable energy credits (RECs) for use in compliance with regulatory and voluntary programs. WREGIS uses its proprietary information system and administrative operations to certify and track RECs, protecting against multiple counting and selling of the same RECs

Modi-

fication

12/31/19

4138-09/10

Public Utilities Commission

Current Approved Amount

$205,000

Increase Amount Requested

$500,000

New Total Amount Requested

$705,000

SFPUC is seeking to retain the services of Micro Local Business Enterprises (LBE) to increase the participation of local and regional construction firms and trade associations for the advancement of all SFPUC Capital Improvement Projects, including WSIP, WasteWater, and Power. Services include, but are not limited to: (i) conduction outreach to local and regional contractors' to create partnerships between primes and certified LBEs thus

increasing the number of qualified firms and teams bidding on projects; (II) facilitating compliance with HRC's 12B Equal Benefit Ordinance and 14B LBE subcontracting goals; (ii) education non-union contractors to ensure compliance with SFPUC's Project Labor Agreement; (iv) educating potential bidders and proposers on employment and job training opportunities to ensure the inclusion and participation of a diverse and well trained workforce; (v) identifying, maintaining and developing new local and regional stakeholders to engender goodwill in communities impacted by SFPUC's construction programs; and (vi) assisting with training and development of labor relations staff.

Modi-

fication

01/01/16

4043-04/05

General Services Agency

Current Approved Amount

$4,800,000

Increase Amount Requested

$800,000

New Total Amount Requested

$5,600,000

Modification would allow the City to maintain current Court Management System (CMS, which uses obsolete technology) while its replacement system is being completed, adapt CMS to function as interim data spoke on JUSTIS Hub as the City’s Criminal Justice departments migrate to the JUSTIS system; provide knowledge transfer to City staff on business practices related to criminal justice. JUSTIS system replaces the Legacy CMS for the DA, Public Defender, Superior Court, Adult Probation, Sheriff and Police.

Modi-

fication

06/30/15

4038-11/12

Dept. of Technology

Current Approved Amount

$518,045

Increase Amount Requested

$2,000,000

New Total Amount Requested

$2,518,045

Phase I of this project will create a new digital video infrastructure that will operate in tandem with the old analog system until Phase II of the project is

completed. Phase I includes equipment installation, integration and commissioning of two new control rooms located at SFGovTV’s production facility in room 92 of City Hall. The new control rooms will be equipped with new digital audio and video equipment. Phase I also includes the installation of a new digital video routing switcher, a new Master Control center, video server, automation and the relocation of equipment currently located in room 92 to room 93. The source signals from the City Hall hearing rooms will not be replaced until Phase II, so the system installed during Phase I includes several analog/digital convertors to bridge the old and new equipment.

Modi-

fication

9/30/13

Speakers:

Allison McGee, Juvenile Court spoke on PSC #4075-12/13.

Trinh Nguyen, Municipal Transportation Agency spoke on PSC #4079-12/13.

Ann Mannix and Alice Villagomez, San Francisco Police Department spoke on PSC #4140-07/08.

Shari Zinn, SEIU Local 1021; and Pauson Yun and Whitney Ramos, Public Utilities Commission, spoke on PSC #3040-11/12.

Pauson Yun and Iris Martin-Lopez , Public Utilities Commission spoke on PSC #4138-09/10.

Joan Lubamersky and Walter Calcagno, General Services Agency spoke on PSC #4043-04/05.

Jack Chin, Department of Technology, spoke on PSC #4038-11/12.

Action:

(1)   Adopted the report; Approved the request for approval of PSC# 3040-12/13 as amended to reflect a contract duration of five years instead of seven.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

(2)   Continued PSC# 4138-09/10 to a later meeting after the department has gone back to the Public Utilities Commission to get clarification on the Public Utilities Commission’s resolution.  (Vote of 4 to 0)

(3)   Continued PSC # 4038-11/12 after department has re-posted the contract to reflect the correct ending date.  (Vote of 4 to 0)

(4)   Adopted the report; Approved the requests for all remaining contracts.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0061-13-1

Municipal Transportation Agency Report on Provisional Appointments.  (Item No. 8)

Speakers:

Clare Leung, Municipal Transportation Agency

Action:

Adopted the report.  (Vote of 4 to 0)

0062-13-1

Municipal Transportation Agency Report on Exempt Positions Under Charter Section 10.104-16 through 10.104-18.  (Item No. 9)

Speakers:

Clare Leung, Municipal Transportation Agency

Action:

Adopted the report.  (Vote of 4 to 0)

0058-13-1

Report on Implementation of the Fire Pilot Program in Association with the H-40 Battalion Chief Examination.  (Item No. 10)

Speakers:

John Kraus, Department of Human Resources

Kevin Smith, San Francisco Black Fire Fighters Association

Mark Johnson, San Francisco Black Fire Fighters Association

Action:

Adopted the report.  (Vote of 4 to 0)

0077-12-6

Appeal by Larry Engstrom of the Human Resources Director’s finding of insufficient evidence to sustain his charge of retaliation, EEO File #1614.  (Item No. 11)

Speakers:

Sylvia Castellanos, Department of Human Resources

Action:

Adopted the report.  Sustained the decision of the Human Resources Director. Denied the appeal by Larry Engstrom.  Mr. Engstrom failed to appear.  (Vote of 4 to 0)

0471-12-4

Appeal by PJ Dayacamos of her background rejection for a Clerk Typist (1424) Position with the San Francisco Police Department.  (Item No. 12)

Speakers:

Sgt. Walter Ware, San Francisco Police Department

PJ Dayacamos, Appellant

Action:

Adopted the report.  Sustained the decision of the Human Resources Director.  Denied the appeal of PJ Dayacamos.
(Vote of 4 to 0)

0059-13-1

 Revisions to the Civil Service Commission’s Policy, Procedures and Guidelines on Personal Services Contracts.  (Item No. 13)

Speakers:

Jennifer Johnston, Civil Service Commission

Alice Villagomez, Police Department

Joe Brenner, IFPTE Local 21

Ileana Samanc, Department of Human Resources

Shari Zinn, SEIU Local 1021

Larry Bradshaw, SEIU Local 1021

Joseph Tanner, SEIU Local 1021

Gus Feldman, SEIU Local 1021

Monique Zmuda, Office of the Controller

Jacquie Hale, Department of Public Health

Cynthia Hamada, Municipal Transportation Agency

Shawn Holle, Department of Public Health

Action:

Continued the matter to a later meeting so that the Executive Officer can work with President Favetti to incorporate additional revisions made by the Commission.  (Vote of 4 to 0)

0060-13-5

Update on Meet and Confer for Civil Service Commission Rule Series 010 – Examination Announcements and Applicants Affecting All Employees (requiring a minimum posting period of five days for entrance examinations); and Rule Series 020 – Sick Leave Affecting All Employees (allowing earlier access to sick leave under the Civil Service Rules at three months instead of six for employees represented by labor unions that have waived the provisions of the Paid Sick Leave Ordinance).  (Item No. 14)

a.

Public comment on all matters pertaining to this agenda Item #14.

Speakers:

Gus Feldman, SEIU Local 1021.

b.

Vote on whether to hold this agenda Item #14 in Closed Session.

Action:

The Commission voted to conduct Item #14 in Closed Session.
(Vote of 4 to 0)

c.       Closed Session Conference with Labor Negotiator (San Francisco Administrative Code Section 67.10(e); California Government Code Section 54957.6 

          Closed Session started at 5:09 p.m. in City Hall, Room 400.  The following were present:

Kate Favetti, President, Civil Service Commission

Scott Heldfond, Vice President, Civil Service Commission

Mary Jung, Commissioner, Civil Service Commission

E. Dennis Normandy, Commissioner, Civil Service Commission

Jennifer Johnston, Executive Officer, Civil Service Commission

Sandra Eng, Civil Service Commission
Lizzette Henríquez, Civil Service Commission
Sallie Gibson, City Attorney

Donna Kotake, Department of Human Resources

Closed Session ended at 5:15 pm; the Civil Service Commission reconvened in Open Session at 5:16 p.m.

d.       Vote to elect whether to disclose any or all discussions held on Item #14 in closed session (San Francisco Administrative Code Section 67.12 (a)).

Action:   The Commission voted not to disclose any or all discussions held in closed session   (Vote of 4 to 0)

0491-12-7

Determination of future employability: Dismissal of permanent probationary civil service appointment of Sen Cheong (Sam) Lai, Transit Operator (Job Code 9163) San Francisco Municipal Transportation Agency.  (Item No. 15)

Speakers:

Cynthia Hamada, Municipal Transportation Agency

Gina Szeto, Asian Law Caucus, Attorney for Appellant

Action:

Adopted the report.  Future employment in any driving position with the City and County of San Francisco subject to the review and approval of the Human Resources Director after completion of five (5) years of a satisfactory driving record in a similar driving position outside City service. (Vote of 4 to 0)

CLOSED SESSION

Public comment on all matters pertaining to Items #17 through #20.  (Item No. 16)

None.

Vote on whether to hold Items #18 and #19 in Closed Session.  Basis for Closed session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§  832.5, 832.7, 832.8)).  (Item #17) 

Action:

The Commission voted to conduct Items #18 and #19 in closed session.  (Vote of 4 to 0)

0360-07-7

Appeal of the Human Resources Director's determination on future employability with the City and County of San Francisco of a former peace officer of the City and County of San Francisco.  (Item No. 18)

Closed Session started at 5:18 p.m. in City Hall, Room 400.  The following were present for Item #18:

Kate Favetti, President, Civil Service Commission

Scott Heldfond, Vice President, Civil Service Commission

Mary Jung, Commissioner, Civil Service Commission

E. Dennis Normandy, Commissioner, Civil Service Commission

Jennifer Johnston, Executive Officer, Civil Service Commission

Sallie Gibson, City Attorney’s Office

Donna Kotake, Department of Human Resources

Sandra Eng, Civil Service Commission

Alice Villagomez, San Francisco Police Department

Ashley Worsham, San Francisco Police Department

Appellant Register No. 0360-07-7

Attorney for the Appellant

Lizzette Henríquez, Civil Service Commission

0523-07-7

Appeal of the Human Resources Director's determination on future employability with the City and County of San Francisco of a former peace officer of the City and County of San Francisco.  (Item No. 19)

The following were present for Item #19:

Kate Favetti, President, Civil Service Commission

Scott Heldfond, Vice President, Civil Service Commission

Mary Jung, Commissioner, Civil Service Commission

E. Dennis Normandy, Commissioner, Civil Service Commission

Jennifer Johnston, Executive Officer, Civil Service Commission

Sallie Gibson, City Attorney’s Office

Donna Kotake, Department of Human Resources

Sandra Eng, Civil Service Commission

Alice Villagomez, San Francisco Police Department

Ashley Worsham, San Francisco Police Department

Lizzette Henríquez, Civil Service Commission

Closed Session ended at 5:49 pm; the Civil Service Commission reconvened in Open Session at 5:53 p.m.

Vote to elect whether to disclose any or all discussions held on Item #14 in closed session (San Francisco Administrative Code Section67.12 (a)) (Item #20)

Action:

The Commission voted not to disclose any or all discussions held in closed session.  (Vote of  4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

President Favetti, with the concurrence of the other Civil Service Commissioners, asked the Executive Officer to extend to Ted Yamasaki the Commission’s sincere congratulations to him on his appointment to the San Francisco Housing Authority Board of Commissioners.

ADJOURNMENT