May 20, 2013
A G E N D A
Regular Meeting
May 20, 2013
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
|
A request to hear an item after 5:00 p.m. should be directed to the Executive |
Order of Business
|
CALL TO ORDER & ROLL CALL |
|
|
|
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
|
|
|
APPROVAL OF MINUTES |
|
|
|
ANNOUNCEMENTS |
|
|
|
HUMAN RESOURCES DIRECTOR’S REPORT |
|
|
|
EXECUTIVE OFFICER’S REPORT |
|
|
|
RATIFICATION AGENDA |
|
|
|
REGULAR AGENDA |
|
|
|
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|
|
|
ADJOURNMENT |
|
|
|
|
|
|
|
|
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
May 20, 2013
2:00 p.m.
|
ITEM NO. |
||
|
|
|
|
|
(1) |
CALL TO ORDER AND ROLL CALL |
|
|
|
|
|
|
|
President Kate Favetti |
|
|
|
Vice President Scott R. Heldfond |
|
|
|
Commissioner Mary Y. Jung |
|
|
|
Commissioner E. Dennis Normandy |
|
|
|
|
|
|
(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
|
|
|
|
|
|
(3) |
APPROVAL OF MINUTES – Action Item |
|
|
|
|
|
|
|
Regular Meeting of May 6, 2013 |
|
|
|
|
|
|
|
Recommendation: |
Adopt. |
|
|
|
|
|
(4) |
ANNOUNCEMENTS |
|
|
|
|
|
|
|
Announcement of changes to the agenda |
|
|
|
|
|
|
|
Other announcements |
|
|
(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
|
(6) |
EXECUTIVE OFFICER’S REPORT |
|
RATIFICATION AGENDA |
|
|
|
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
|
(7) |
Review of request for approval of proposed personal services contracts. |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
4115-12/13 |
Controller |
$66,000 |
Vendor will provide proprietary hardware, software and related services for employee time collection as part of the second phase of the City's eMerge PeopleSoft Human Capital Management implementation. Services will include hardware and software installation configuration, integration with PeopleSoft 9.0, system testing and user training. |
Regular |
12/31/13 |
|
4116-12/13 |
Business, Economic Development |
$150,000 |
Conduct qualitative research of workforce system users in order to better understand their needs and how the workforce system can better meet those needs. The research process will include interviewing job seekers and employers, analysis of interview results, analysis of similar processes and systems, and a facilitated workshop for the creation of prototypical system users and areas for system improvement. The project will use internationally-recognized, award-winning person-centered design methodology. |
Regular |
6/30/15 |
|
4117-12/13 |
Mayor |
$520,000 |
Preparation of Federal Environmental Review Records (ERR) consistent with the requirements of the National Environmental Policy Act, Council on Environmental Quality Regulations and 24 Code of Federal Regulations (CFR) Part 58 for the Mayor's Office of Housing (MOH). MOH certifies to the United States Department of Housing and Urban Development (HUD) that ERRs prepared by non-profits agencies, as well as City Departments and the San Francisco Housing Authority have been prepared in accordance with the applicable federal laws, regulations and authorities. Additionally, MOH also is responsible for preparation of ERRs for various Community Development Block Grant (CDBG), HOME Investment Partnership Program, Emergency Shelter Grant (ESG) and Housing Opportunities for People with AIDS (HOPWA) funded projects managed in-house by City staff. The records required by Part 58 include Environmental Impact Statements, Environmental Assessments, Statutory Worksheets and Exemptions. |
Regular |
6/30/16 |
|
4118-12/13 |
Airport Commission |
$500,000 |
The Hotel Development Consultant will advise Airport staff on the planning and development of a proposed full service luxury hotel to be built on Airport property and leased to a Hotel operator. The consultant will perform in an advisory role providing support on tasks such as: initial planning; definition of the hotel concept in terms of number and size of guest rooms, ancillary facilities and hotel branding; hotel layout; selection of a qualified hotel operator, indentification of key terms in the operation agreement; and advice for work performed by other consultants |
Regular |
6/30/18 |
|
4119-12/13 |
Airport Commission |
$500,000 |
Consultant will conduct coastal and geotechnical studies for channel dredging that will provide access to SFO’s Marine Emergency Response Facility (MERF), Marine Emergency Reception Dock (MERD) and the boat ramp. The existing water bottom around the Airport is too high and does not meet water depth guidelines set forth by the California Department of Boating and Waterways (CDBW) and US Army Corps of Engineers (USACE) for boat access during low tide hours. The consultant will provide bathymetry data, collect and characterize soil samples, and provide expert recommendation on channel design. |
Regular |
1/31/16 |
|
4120-12/13 |
Public Library |
$1,500,000 |
Provide online, live tutoring/homework help to students, elementary through college entry level, as well as adult learners, of the Public Library seven days a week from 2:00-9:00PST, at the library, home or other locations with computer access. Tutoring services will include Spanish and/or Cantonese language assistance in math and science subjects as well as English in all subjects. |
Regular |
1/31/21 |
|
4121-12/13 |
Emergency Management |
$240,000 |
This UASI 2012 Grant project is designed to replace the existing Mobile VPN System for the Department of Emergency Management, Police Department (PD) and Fire Department (FD). The Mobile VPN System operates daily to allow field officers from PD and FD to communicate with back-end CAD (Computer-aided Dispatch) and other applications. In addition to the purchase of proprietary software and hardware, vendor(s) will also provide professional services including system design, installation, testing, training, support, and overall project management. |
Regular |
11/30/13 |
|
4122-12/13 |
Emergency Management |
$450,000 |
Contractor will coordinate and evaluate pre-disaster planning, response, and resource sharing amongst the Bay Area UASI Region and private sector businesses in order to address community resiliency, infrastructure, and economic recovery gaps. Contractor will provide a Bay Area Public-Private Strategic Plan which will include communication and collaboration protocols to facilitate information sharing. The plan will also include resource and donation access, logistic/supply chain resumption, and a recovery plan with the private sector. Contractor will also conduct tabletop and virtual exercises to test protocols prior to finalizing the Strategic Plan. |
Regular |
4/30/16 |
|
4123-12/13 |
Public Health |
$1,220,000 |
Contractors will provide nutrition education and support services, with the goal of transforming environments in order to make healthy eating and physical activity possible in a variety of settings including schools, community-based organizations, childcare settings, youth-serving environments and faith-based organizations. |
Regular |
9/30/16 |
|
4124-12/13 |
Public Health |
$5,000,000 |
The contractor(s) will develop and implement an integrated communicable disease data system to coordinate data collection, processing, management, analysis and interpretation related to health, morbidity and program services to support public health actions (e.g., outbreak investigation, partner services, etc.,) and preventative services, as well delivering integrated services at both the individual and community level. *NOTE: The value of this request is the estimated cost of the professional services needed to implement the system, and does not include the license or maintenance cost of the software. |
Regular |
6/30/18 |
|
4125-12/13 |
Public Health |
$575,000 |
Part of the Affordable Care Act is establishing Nurse-Family Partnership (NFP) programs to help first-time mothers using a proven evidence-based community health program model that meets federal requirements and recommendations. This program establishes a partnership between a new mom early in her pregnancy with a registered nurse making ongoing home visits. This well-researched program is being federally funded on a national level as it has been proven to help families and communities become stronger while saving money for state, local and federal governments. These services will establish a direct connection with the federal NFP reporting system that aligns with DPH’s Targeted Case Management (TCM) Online Billing System in order to meet all federal requirements for the documentation required to receive federal funding for both programs by providing a web-based case management system enabled for access by DPH Maternal and Child Health (MCAH) visiting nurses using handheld devices. |
Regular |
6/30/18 |
|
4126-12/13 |
Public Works |
$20,558,000 |
Department of Public Works (DPW) is seeking two qualified teams of architectural and engineering (A/E) consultants to provide architectural engineering design and construction support services for the new Office of Chief Medical Examiner (OCME) Facility and Forensic Services Division & Traffic Company (FSD/TC) Facility. The two contract amounts are approximately $5,120,000 and $15,438,000 for the OCME and FSD/TC facilities respectively |
Regular |
4/1/19 |
|
4084-05/06 |
Airport Commission |
Current Approved Amount $9,025,000 Increase Amount Requested $2,500,000 New Total Amount Requested $11,525,000 |
Planning of airport facilities and resources to serve the core aviation business of the Airport. Scope of projects range from project-specific planning to integrated facilities master planning, including (1) forecasting future aviation acitivity levels, (2) developing common use standards for airport facilities and systems, (3) recommending facility improvements to enhance level of service and asset utilization, (4) updating airport layout plan, land use plan, and other planning documents, (5) planning support for airfield development projects, (6) airfield and airspace simulation modeling of NextGen and other advanced navigation technologies, (7) terminal and roadway simulation modeling in support of terminal and ground access planning projects, and (8) technical noise analysis in support of broader land use planning initiatives. |
Modi- fication |
6/30/18 |
|
4038-12/13 |
Police |
Current Approved Amount $655,000 Increase Amount Requested $0 New Total Amount Requested $655,000 |
This service is necessary to expand the current system an additional six square miles. This will allow the Police Department to detect and locate gunshots in almost real time in a larger area of the City. This will allow for a quick response time and a reduction in crime. The purchase also includes a 32 month warranty period upon acceptance of the system. |
Modi- fication |
2/28/18 |
|
3104-11/12 |
Health Service System |
Current Approved Amount $40,000 Increase Amount Requested $160,000 New Total Amount Requested $200,000 |
One-hour exercise and stress management sessions provided during lunch hours at City Hall, Airport and various other City offices. Sessions are provided by multiple contractors and are designed to promote health and wellbeing. Some of the sessions include Yoga stretch, zumba, Qigong, and this year the additional offering of a University of California of San Francisco (UCSF)-led stress management class taught by UCSF facutly members. Classes are practiced in a group setting which enchances energy level and has a positive effect on individual's well-being. Sessions are designed to inform and educate people while physical classes relax muscles tensions, increase range of movement, improve circulation and center one emotionally. |
Modi- fication |
6/30/16 |
|
|
Recommendation: |
Adopt the report; Approve the request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
|
REGULAR AGENDA |
|
|
|
|
|
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
|
|
|
(8) |
Appeal of changes to the Job Specification for the Administrative Hearing Examiner, (Job Code 8167), Notice of Final Action No. 4 SFMTA (FY 2012/2013, Effective February 21, 2013) by IFPTE, Local 21, Authorized Representative, Ms. Sharon E. Jenkins. |
|||
|
|
|
|
|||
|
|
|
Recommendation: |
Accept the report; Sustain the decision of the Director of Transportation. Deny the appeal by IFPTE, Local 21, authorized representative, Ms. Sharon E. Jenkins. |
||
|
|
|
|
|||
|
|
(9) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|||
|
|
|
|
|||
|
|
(10) |
ADJOURNMENT |
|||
|
|
|
|
|
||
|
|
|
|
|
||
|
|
|
|
|||
|
|
|
|
|||
|
|
|
|
|||
|
|
|
|
|
||
|
|
|
|
|
||
|
|
|
|
|
||
|
|
|
|
|||
|
|
|
||||
|
|
|
||||
|
|
|
||||
