May 20, 2013 Regular Meeting

CALL TO ORDER

2:06 p.m.

ROLL CALL

President Kate Favetti

Present

Vice President Scott R. Heldfond

Present

Commissioner Mary Y. Jung

Present

Commissioner E. Dennis Normandy

Present

President Kate Favetti presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA (Item No. 2)

Alex Tonisson, IFPTE Local 21, speaking on behalf of a former Redevelopment Agency employee, he requested the Commission for this employee to be put back on the eligible list.

Angela Heyward, former Redevelopment Agency employee, requested to be put back on the eligible list.

Gabriela Cardona, former Redevelopment Agency employee, requested status on the placement of these employees, she stated that she is one of the few who have not been placed.

APPROVAL OF MINUTES (Item No. 3)

Regular Meeting of May 6, 2013

Action:

Adopted as amended.  (Vote of 4 to 0)

ANNOUNCEMENTS (Item No. 4)

None.

Other announcements.  None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

0161-13-8

Review of request for approval of proposed personal services contracts. 
(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4115-12/13

Controller

$66,000

Vendor will provide proprietary hardware, software and related services for employee time collection as part of the second phase of the City's eMerge PeopleSoft Human Capital Management implementation. Services will include hardware and software installation configuration, integration with PeopleSoft 9.0, system testing and user training.

Regular

12/31/13

4116-12/13

Business, Economic Development

$150,000

Conduct qualitative research of workforce system users in order to better understand their needs and how the workforce system can better meet those needs. The research process will include interviewing job seekers and employers, analysis of interview results, analysis of similar processes and systems, and a facilitated workshop for the creation of prototypical system users and areas for system improvement. The project will use internationally-recognized, award-winning person-centered design methodology.

Regular

6/30/15

4117-12/13

Mayor

$520,000

Preparation of Federal Environmental Review Records (ERR) consistent with the requirements of the National Environmental Policy Act, Council on Environmental Quality Regulations and 24 Code of Federal Regulations (CFR) Part 58 for the Mayor's Office of Housing (MOH). MOH certifies to the United States Department of Housing and Urban Development (HUD) that ERRs prepared by non-profits agencies, as well as City Departments and the San Francisco Housing Authority have been prepared in accordance with the applicable federal laws, regulations and authorities. Additionally, MOH also is responsible for preparation of ERRs for various Community Development Block Grant (CDBG), HOME Investment Partnership Program, Emergency Shelter Grant (ESG) and Housing Opportunities for People with AIDS (HOPWA) funded projects managed in-house by City staff. The records required by Part 58 include Environmental Impact Statements, Environmental Assessments, Statutory Worksheets and Exemptions.

Regular

6/30/16

4118-12/13

Airport Commission

$500,000

The Hotel Development Consultant will advise Airport staff on the planning and development of a proposed full service luxury hotel to be built on Airport property and leased to a Hotel operator. The consultant will perform in an advisory role providing support on tasks such as: initial planning; definition of the hotel concept in terms of number and size of guest rooms, ancillary facilities and hotel branding; hotel layout; selection of a qualified hotel operator, indentification of key terms in the operation agreement; and advice for work performed by other consultants

Regular

6/30/18

4119-12/13

Airport Commission

$500,000

Consultant will conduct coastal and geotechnical studies for channel dredging that will provide access to SFO’s Marine Emergency Response Facility (MERF), Marine Emergency Reception Dock (MERD) and the boat ramp. The existing water bottom around the Airport is too high and does not meet water depth guidelines set forth by the California Department of Boating and Waterways (CDBW) and US Army Corps of Engineers (USACE) for boat access during low tide hours. The consultant will provide bathymetry data, collect and characterize soil samples, and provide expert recommendation on channel design.

Regular

1/31/16

4120-12/13

Public Library

$1,500,000

Provide online, live tutoring/homework help to students, elementary through college entry level, as well as adult learners, of the Public Library seven days a week from 2:00-9:00PST, at the library, home or other locations with computer access. Tutoring services will include Spanish and/or Cantonese language assistance in math and science subjects as well as English in all subjects.

Regular

1/31/21

4121-12/13

Emergency Management

$240,000

This UASI 2012 Grant project is designed to replace the existing Mobile VPN System for the Department of Emergency Management, Police Department (PD) and Fire Department (FD). The Mobile VPN System operates daily to allow field officers from PD and FD to communicate with back-end CAD (Computer-aided Dispatch) and other applications. In addition to the purchase of proprietary software and hardware, vendor(s) will also provide professional services including system design, installation, testing, training, support, and overall project management.

Regular

11/30/13

4122-12/13

Emergency Management

$450,000

Contractor will coordinate and evaluate pre-disaster planning, response, and resource sharing amongst the Bay Area UASI Region and private sector businesses in order to address community resiliency, infrastructure, and economic recovery gaps. Contractor will provide a Bay Area Public-Private Strategic Plan which will include communication and collaboration protocols to facilitate information sharing. The plan will also include resource and donation access, logistic/supply chain resumption, and a recovery plan with the private sector. Contractor will also conduct tabletop and virtual exercises to test protocols prior to finalizing the Strategic Plan.

Regular

4/30/16

4123-12/13

Public Health

$1,220,000

Contractors will provide nutrition education and support services, with the goal of transforming environments in order to make healthy eating and physical activity possible in a variety of settings including schools, community-based organizations, childcare settings, youth-serving environments and faith-based organizations.

Regular

9/30/16

4124-12/13

Public Health

$5,000,000

The contractor(s) will develop and implement an integrated communicable disease data system to coordinate data collection, processing, management, analysis and interpretation related to health, morbidity and program services to support public health actions (e.g., outbreak investigation, partner services, etc.,) and preventative services, as well delivering integrated services at both the individual and community level. *NOTE: The value of this request is the estimated cost of the professional services needed to implement the system, and does not include the license or maintenance cost of the software.

Regular

6/30/18

4125-12/13

Public Health

$575,000

Part of the Affordable Care Act is establishing Nurse-Family Partnership (NFP) programs to help first-time mothers using a proven evidence-based community health program model that meets federal requirements and recommendations. This program establishes a partnership between a new mom early in her pregnancy with a registered nurse making ongoing home visits. This well-researched program is being federally funded on a national level as it has been proven to help families and communities become stronger while saving money for state, local and federal governments. These services will establish a direct connection with the federal NFP reporting system that aligns with DPH’s Targeted Case Management (TCM) Online Billing System in order to meet all federal requirements for the documentation required to receive federal funding for both programs by providing a web-based case management system enabled for access by DPH Maternal and Child Health (MCAH) visiting nurses using handheld devices.

Regular

6/30/18

4126-12/13

Public Works

$20,558,000

Department of Public Works (DPW) is seeking two qualified teams of architectural and engineering (A/E) consultants to provide architectural engineering design and construction support services for the new Office of Chief Medical Examiner (OCME) Facility and Forensic Services Division & Traffic Company (FSD/TC) Facility. The two contract amounts are approximately $5,120,000 and $15,438,000 for the OCME and FSD/TC facilities respectively

Regular

4/1/19

4084-05/06

Airport Commission

Current Approved Amount

$9,025,000

Increase Amount Requested

$2,500,000

New Total Amount Requested

$11,525,000

Planning of airport facilities and resources to serve the core aviation business of the Airport. Scope of projects range from project-specific planning to integrated facilities master planning, including (1) forecasting future aviation acitivity levels, (2) developing common use standards for airport facilities and systems, (3) recommending facility improvements to enhance level of service and asset utilization, (4) updating airport layout plan, land use plan, and other planning documents, (5) planning support for airfield development projects, (6) airfield and airspace simulation modeling of NextGen and other advanced navigation technologies, (7) terminal and roadway simulation modeling in support of terminal and ground access planning projects, and (8) technical noise analysis in support of broader land use planning initiatives.

Modi-

fication

6/30/18

4038-12/13

Police

Current Approved Amount

$655,000

Increase Amount Requested

$0

New Total Amount Requested

$655,000

This service is necessary to expand the current system an additional six square miles. This will allow the Police Department to detect and locate gunshots in almost real time in a larger area of the City. This will allow for a quick response time and a reduction in crime. The purchase also includes a 32 month warranty period upon acceptance of the system.

Modi-

fication

2/28/18

3104-11/12

Health Service System

Current Approved Amount

$40,000

Increase Amount Requested

$160,000

New Total Amount Requested

$200,000

One-hour exercise and stress management sessions provided during lunch hours at City Hall, Airport and various other City offices. Sessions are provided by multiple contractors and are designed to promote health and wellbeing.  Some of the sessions include Yoga stretch, zumba, Qigong, and this year the additional offering of a University of California of San Francisco (UCSF)-led stress management class taught by UCSF facutly members.  Classes are practiced in a group setting which enchances energy level and has a positive effect on individual's well-being. Sessions are designed to inform and educate people while physical classes relax muscles tensions, increase range of movement, improve circulation and center one emotionally.

Modi-

fication

6/30/16

Speakers:

Emylene Aspilla, Business Economic Development, spoke on PSC #4116-12/13.

Donna Marion and Toni Bernardi, San Francisco Public Library, spoke on PSC #4120-12/13

Jon Mates, Department of Public Works, spoke on PSC #4126-12/13

Action:

1) Adopted the report; Approved the requests for all remaining contracts.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

2) Continued PSC 4120-12/13 to the next  meeting of June 3, 2013; clarify and amend the duration; previous Personal Service Contract 4056-06/07 was approved by the Civil Service Commission through 2010; include an explanation and documentation on how the contract was renewed from 2010-2013 through an annual purchase order.   (Vote of 4 to 0)

0097-13-2

Appeal of changes to the Job Specification for the Administrative Hearing Examiner, (Job Code 8167), Notice of Final Action No. 4 SFMTA (FY 2012/2013, Effective February 21, 2013) by IFPTE, Local 21, Authorized Representative, Ms. Sharon E. Jenkins.  (Item No. 8)

Speakers:

Clare Leung, Municipal Transportation Agency

Julie Rosenberg, Municipal Transportation Agency

Sharon Jenkins, IFPTE Local 21

Henry Epstein, Municipal Transportation Agency

Terry Moran, Municipal Transportation Agency

Action:

Accepted the report; Sustained the decision of the Director of Transportation.  Deny the appeal by IFPTE, Local 21, authorized representative, Ms. Sharon E. Jenkins.

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 9)

Commissioner Normandy reiterated his appreciation of the fact that in matters relating to Personal Service Contracts (PSCs), the Civil Service Commission's jurisdiction is limited to measures protecting city personnel and the merit system, and does not extend to budget review or contract enforcement.  Nevertheless, he expressed misgivings about two matters with potential for negative impact on city staff:

a)  A PSC proposed by the SF Library for a $1.5 million award to an outside vendor to design and execute public education programs.  As a former Library Commissioner, he understood the institution's mandate to be the making available of all manner of learning materials -- short of encroaching into proactive education programs heretofore provided by the Unified School and City College districts respectively.  How might this PSC affect job responsibilities and salaries of current Library personnel?

b)  Televised news reports about car theft from the storage lot of a towing company supposedly under contract with the MTA.  He requested verification of this status, and mentioned the possibility of a conversation with the President of the Board of Supervisors as to how city personnel and the public might be better protected.

ADJOURNMENT  (Item No. 10)

3:05 p.m.