May 06, 2013 Regular Meeting
A G E N D A
Regular Meeting
May 6, 2013
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
Order of Business
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
May 6, 2013
2:00 p.m.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Kate Favetti |
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Vice President Scott R. Heldfond |
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Commissioner Mary Y. Jung |
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Commissioner E. Dennis Normandy |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES – Action Item |
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Regular Meeting of April 15, 2013 |
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Recommendation: |
Adopt. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda |
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Other announcements |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(7) |
Review of request for approval of proposed personal services contracts. |
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Type of Service |
Type of Approval |
Duration |
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4109-12/13 |
Airport Commission |
$2,450,000 |
The Airport is seeking security consulting services to assist Airport Aviation Security staff by providing aviation security industry ‘best practices’, methods, and procedures relating to a wide variety of special systems, including, but not limited to; perimeter intrusion detection systems (PIDS), fence motion sensing devices, gate access control systems, closed circuit television (CCTV), video analytics, and license plate recognition (LPR) systems. The security consultant will also provide a level of knowledge and expertise that will ensure the proper selection of highly specialized technologies and their integration with legacy systems presently used within the Airport’s Security Operations Center (SOC), as well as produce detailed technical specifications, drawings and documents for future requests for proposals (RFPs). |
Regular |
12/31/20 |
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4110-12/13 |
Public Utilities Commission |
$80,000,000 |
Provide planning and engineering support for the new digester and biosolids handling facilities at the Southeast Water Pollution Control Plant (SEP). The new facility will include wastewater treatment processes related to solids thickening, anaerobic digestion, dewatering, gas handling, energy recovery, system operations, site improvements and odor control. SEP is SFPUC's largest wastewater facility treating up to 250 million gallons per day (MGD) with an average dry weather capacity of 85 MGD. SEP produces up to 54,000 wet tons per year (or 13,000 dry tons) of biosolids for treatment and disposal/reuse. The Southeast Plant is located in an urban residential/industrial neighborhood in the Bayview-Hunters Point area. |
Regular |
3/31/24 |
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4111-12/13 |
Public Utilities Commission |
$1,000,000 |
The Scope of Work consists of four (4) categories of banking and payment services: (1) Enrollment Services to help SFPUC increase customer enrollment in EBPP; (2) EBPP Services to help SFPUC increase its customer use of EBPP through a bank or non-bank EBPP service; (3) EBPP Services to help SFPUC increase its customer use of EBPP through its own SFPUC centered/branded EBPP service; and (4) Other options to deliver EBPP such as ATMs, Kiosks, Mobile Device, In person cash, check and/or card payments, and others. |
Regular |
10/1/18 |
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4112-12/13 |
Recreation and Park |
$3,200,000 |
Conduct thorough peer constructability review, cost estimating and scheduling for drawings and specifications of 2012 CSNPB projects. Reviews will be conducted to confirm completeness and coordination of trades. Includes thorough review of the design and/or contract documents relative to issues that could impact the actual construction process, including established Project Design Standards, system compatibility, sub-grade information, existing utilities and interfaces with existing operations as well as access, egress, availability of proposed building materials, and labor sources. In addition provide independent cost estimates and engage with architect to provide reconciliation estimates when necessary or directed by RPD CM. |
Regular |
5/31/18 |
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4113-12-/13 |
Municipal Transportation Agency |
$8,200,000 |
Contractor shall provide San Francisco Municipal Transportation Agency (SFMTA) with proprietary software and Automatic Vehicle Location System (AVLS) including software updates, non-custom software upgrades that the contractor provides to other customers, equipment repair and maintenance, system support surfaces necessary to maintain the operations of the AVLS in accordance with the operating standards and specifications set out in the Maintenance Agreement. The contractor will provide training of SFMTA personnel in AVLS operation and maintenance so that SFMTA staff may perform the maintenance of the AVLS equipment. |
Regular |
7/31/17 |
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4114-12/12 |
General Services Agency |
$56,000 |
To provide 5 card key entry systems throughout building, complete with suppressors, electric locking, card keys and elevator access control. To provide 6 dome cameras throughout the building, complete with 6 Terabyte (TB) video recorder, 40" flat screen monitor and network switch. |
Regular |
6/30/14 |
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4017-11/12 |
Airport Commission |
Current Approved Amount $350,000 Increase Amount Requested $1,000,000 New Total Amount Requested $1,350,000 |
This is an agreement to partially fund SamTrans Owl Bus service between SFO and San Francisco to the north and Palo Alto to the south. SamTrans is the bus operator that uses its own buses and facilities to operate in San Mateo County. This is a late night bus service that operates 7 days per week between the hours of 12:45 a.m. and 6:00 a.m. Since there continues to be need for this service, the Airport is modifying this request to extend the term to continue having SamTrans Owl Bus service operate during late night hours. |
Modi- fication |
8/14/18 |
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4152-08/09 |
Airport Commission |
Current Approved Amount $5,150,000 Increase Amount Requested $3,900,000 New Total Amount Requested $9,050,000 |
Complex environmental analyses, assessments, compliance monitoring and reporting tasks requiring specialized environmental planning expertise and familiarity of federal, state, and local environmental regulations, especially those pertaining to airports; and performing airport sustainability and climate change planning. These tasks may include, but are not limited to: obtaining regulatory permits and approvals; consultation with regulatory agencies and public outreach; producing environmental studies, disclosure; performing specialized natural resource investigations; performing technical analyses and modeling; conducting specialized environmental monitoring; conducting specialized environmental studies and providing recommendations; monitoring of construction sites and airport-managed environmental mitigation sites in accordance with appropriate federal, state, regional and local environmental regulations. |
Modi- fication |
6/30/18 |
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2011-08/09 |
Public Health |
Current Approved Amount $119,000,000 Increase Amount Requested $47,000,000 New Total Amount Requested $166,000,000 |
Fiscal intermediary services for DPH’s Community Behavioral Health Services (CBHS) Private Provider Network(PPN), to enable emergency or urgent out-of-county services required under the San Francisco Mental Health Plan, including services to the indigent and uninsured; for licensed Residential Care Facilities (RCFs) and licensed Residential Care Facilities for the Elderly (RCFEs) to assist clients to live in a stable community setting in and out-of-county, in small, home-like, owner-occupied licensed facilities (“board-and-care homes”); for wraparound services for CBHS’s Children, Youth and Families’ clients to assist in client stabilization, including emergency food and housing, transportation, and clothing; and for DPH Housing and Urban Health’s emergency housing program for homeless clients with special needs, including those discharged from San Francisco General Hospital (SFGH) with no other homes, those served using Mental Health Services Act (“Prop 63”) funds, and those referred from the SF First, SF Homeless Outreach Team (HOT), Project Homeless Connect and DPH-funded case management programs. |
Modi- fication |
6/30/16 |
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Recommendation: |
Adopt the report; Approve the request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(8) |
Salary Survey for Registered Nurse Classifications (Charter Section A8.403), 2013 – 2014. (File No. 0118-13-3) – Action Item |
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April 15, 2013: |
Postponed to the meeting of May 6, 2013 at the request of SEIU, Local 1021. |
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Recommendation: |
Adopt the report; Certify to the Board of Supervisors for the Acute Care Nursing Classifications the highest prevailing salary schedules in the six Bay Area Counties (Public and Private) in effect on April 15, 2013. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
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(9) |
Request by Vernelle Gomez-Boyd to lift the waiver on her future employment restrictions with the Department of Parking and Traffic (Municipal Transportation Agency). |
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Recommendation: |
Accept the Municipal Transportation Agency’s recommendation. Approve the request by Vernelle Gomez-Boyd to lift the ban on her future employment restrictions with the former Department of Parking and Traffic (Municipal Transportation Agency). |
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(10) |
Proposed Rule Amendments to Civil Service Commission Rule Series 015 – Rules Related to the Employment of Persons with Disabilities, Affecting All Employees. |
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March 18, 2013: |
Postponed to the meeting of April 1, 2013 so that the Department of Human Resources can fully respond to the Civil Service Commission’s questions regarding the proposed revisions to Rule Series 015. |
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April 1, 2013: |
Adopted the report. Directed the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions. |
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Recommendation: |
Accept the Executive Officer’s report; Adopt the changes to Rule Series 015 – Rules Related to the Employment of Persons with Disabilities, Affecting All Employees. |
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(11) |
Proposed Rule Amendments to Civil Service Commission Rule Series 003 – Equal Employment Opportunity Affecting All Employees. (File 0090-13-5) – Action Item |
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March 18, 2013: |
Accept the Executive Officer’s report; Direct the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions. |
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Recommendation: |
Accept the Executive Officer’s report; Adopt the changes to Rule Series 003 – Equal Employment Opportunity, Affecting All Employees. |
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(12) |
Revisions to the Civil Service Commission’s Policy, Procedures and Guidelines on Personal Services Contracts. (File 0059-13-1) – Action Item |
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March 4, 2013: |
Continued the matter to a later meeting so that the Executive Officer can work with President Favetti to incorporate additional revisions made by the Commission. |
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Recommendation: |
Adopt Executive Officer’s report; direct the Executive Officer to post the proposed revisions to the proposed revisions to the 2007 Policy Memorandum for adoption; direct the Executive Officer to update Civil Service Adviser No. 017/2002 once the revisions to the 2007 Policy memorandum have been adopted by the Commission; direct DHR to revise and reissue the procedural guidelines and instructions in an updated memorandum to the 1996 Joint Instructions consistent with the Commission’s updated policy memorandum. |
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(13) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(14) |
ADJOURNMENT |
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