City and County of San FranciscoCivil Service Commission

Civil Service Commission - April 21, 2014 - Meeting Agenda

Civil Service Commission - April 21, 2014

AGENDA

             Regular Meeting

             April 21, 2014

 

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

 

A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. 

 

 

CALL TO ORDER & ROLL CALL

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

APPROVAL OF MINUTES

 

ANNOUNCEMENTS

 

HUMAN RESOURCES DIRECTOR’S REPORT

 

EXECUTIVE OFFICER’S REPORT

 

RATIFICATION AGENDA

 

CONSENT AGENDA

 

REGULAR AGENDA

 

CLOSED SESSION

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

ADJOURNMENT

 

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

A. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

  1. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

  1. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

  1. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/civilservice, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

  1. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

  1. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

  1. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. 

Each presentation shall conform to the following:

 

  1. Opening summary of case (brief overview);
  1. Discussion of evidence;
  1. Corroborating witnesses, if necessary; and
  1. Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

  1. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

  1. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

  1. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

April 21, 2014

2:00 p.m.

 

 

ITEM NO.

 

 

 

 

(1)

CALL TO ORDER AND ROLL CALL

 

 

 

 

 

President Scott R. Heldfond

 

 

 

Vice President E. Dennis Normandy

 

 

 

Commissioner Douglas S. Chan

 

 

 

Commissioner Kate Favetti

 

 

 

Commissioner Gina M. Roccanova

 

 

 

 

 

(2)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

 

 

 

(3)

APPROVAL OF MINUTES - Action Item

 

 

 

 

 

Regular Meeting of April 7, 2014

 

 

 

 

 

Recommendation:

Adopt the minutes.

 

 

 

 

(4)

ANNOUNCEMENTS

 

 

 

 

 

Announcement of changes to the agenda.

 

 

 

 

 

Other announcements.

 

 

 

(5)

HUMAN RESOURCES DIRECTOR’S REPORT

 

 

 

Updates on ongoing business.

 

Other reports.

 

 

(6)

EXECUTIVE OFFICER’S REPORT

 

 

 

Updates on ongoing business.

 

Other reports.

 

 
         

 

 

 

 

RATIFICATION AGENDA

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

 

(7)

Review of Request for Approval of Proposed Personal Services Contracts.

(File No. 0080-14-8) – Action Item

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40541-13/14

Airport Commission

$200,000

This request is to complete the remaining portions of the Airport’s Closed-Circuit Television (CCTV) Security System Enhancements project which began in 2011. The project will integrate the existing security video management system (VMS) with a new event management system (EMS). The Contractor will implement and integrate these new software systems within the Airport’s existing network structure. Integrator must be familiar with the Airport’s existing software and hardware systems supporting aviation security requirements and be able to provide technical services after implementation and acceptance of new system if needed.

Regular

4/20/2015

45651-13/14

Controller

$17,000,000

Perform annual financial audit services and report on the financial statements for the City’s Comprehensive Annual Financial Report (CAFR), the City’s Single Audit, and departments/funds; perform other required compliance audits of grants, projects, and funds of other City departments; performs actuarial studies of the City’s General liability and Workers Compensation reserves; and perform additional audit procedures. See additional attachment for a list of departments/funds.

Regular

5/31/2023

47569-13/14

Controller

$1,200,000

The City and County of San Francisco (City) seeks a vendor to provide installation, configuration and implementation of services for the Oracle Identity Management (IM) solution. IM will provide public internet access from outside of the City’s firewall to eMerge PeopleSoft. It includes account management provisioning from PeopleSoft, identity validation, self-service password resets, delegated administration to departments, single sign-on, an anti-fraud engine, a Lightweight Directory Access Protocol (LDAP) standards-compliant directory to host identities of non-active City employees, and audit tools.

Regular

5/1/2016

48070-13/14

Public Health

$6,504,869

Represent eligible clients who are uninsured, underinsured, or at risk of losing insurance to pursue or maintain Supplemental Security Income/ Supplemental Disability Income/ Cash Assistance for Immigrants (SSI/SSDI/CAPI) income and corresponding Medi-Cal/ Medicare coverage, thus providing them with improved access to healthcare and the financial means to stabilize their living situation. Legal assistance to client in moving disabled residents on to SSI and SSDI benefits by providing specialized SSI consultative and advocacy services and Human Immunodeficiency Virus (HIV) Health Services benefits counseling.

Regular

6/30/2018

42815-13/14

General Services Agency – Public Works

$700,000

Consultants will perform a full range of highly specialized environmental services in conformance with the provisions of the California Environmental Quality Act (CEQA) for the Rehabilitation and Detention Facility (RDF) project. The RDF project aims to replace County Jails #3and #4 (828 beds), currently located on the 6th and 7th floors at the Hall of Justice (HOJ) building at 850 Bryant Street, by constructing a new multi-story facility (640 beds) on an adjacent site. Consultants will prepare a variety of technical reports including aesthetics/visual, air quality, cultural resources, geology/soils, hazards and hazardous materials, land use and planning, noise, transportation and traffic, utilities and service systems and other analyses needed to support the environmental analysis.

Regular

11/1/2016

44350-13/14

Mayor

$500,000

The Mayor’s Office of Housing and Community Development (MOHCD) of the City and County of San Francisco is seeking proposals from qualified consultants to provide a range of environmental services related to the acquisition of land for the development of affordable housing. The funds to be used for potential acquisition are subject to regulation by 24 Code of Federal Regulations (CFR) Part 85. The services may include one or more of the following: Environmental Site Assessments (ESAs) Phase I, II and IIIs; Soil, air and groundwater testing and reporting to evaluate human health risk related to chemical contamination in any or all media; and seismic studies.

Regular

6/30/2017

4025-09/10

Airport Commission

Current Approved Amount

$3,500,000

Increase Amount Requested

$5,300,000

New Total Amount Requested

$8,800,000

Airport consulting services for: air traffic forecasting; finance, market, and economic analysis; maximization, of federal assistance programs; negotiation of lease and use agreements; utilization of passenger facility charges (PFCs); assessment of Airport parking, air cargo, and airline passenger rates and charges; bond feasibility reports; Airport economic impact studies; assessment of advanced technologies to improve safety and landing capacity; and development of new airline routes. Analysis of options for hotel development on Airport property, and financial and capital planning.

Modi-

fication

8/31/2019

 

 

 

Recommendation:

Adopt the report.  Approve the request for proposed personal services contracts; notify the Office of the Controller and the Office of Contract Administration.

 

 

CONSENT AGENDA

 

(8)

Salary Survey for Registered Nurse Classifications (Charter Section A8.403), 2014-2015.  (File No. 0078-14-3) – Action Item

 

 

 

Recommendation:

Adopt the staff report; certify to the Board of Supervisors the highest prevailing wage rate in effect on April 15, 2014 for Acute Care Nursing Classifications in the six Bay Area counties.

 

REGULAR AGENDA

 

(9)

Recommendation to Adopt the Proposed Civil Service Commission Policy on Future Employment Restrictions.  (File No. 0059-14-5) – Action Item

 

 

 

March 17, 2014:

Adopted the Executive’s Officer’s report; directed the Executive Officer to post the proposed policy on future employment restrictions to meet and discuss the proposed policy with any interested stakeholders.

(Vote of 4 to 0)

 

 

 

 

Recommendation:

Adopt the Executive Officer’s report; Adopt the proposed Civil Service Commission policy on Future Employment Restrictions, to be effective immediately.

 

 

(10)

Recommendation to Adopt the Amendments to Civil Service Series Rule 022, Request to Remove Department Ban.  (File No. 0059-14-5) – Action Item

 

 

 

 

March 17, 2014:

Directed the Executive Officer to post the proposed amendments to Civil Service Rule Series 022 for adoption as required under the Charter and Civil Service Rules, and to meet and discuss the proposed revisions with affected labor union(s) and other interested stakeholders.

(Vote of 4 to 0)

 

 

 

 

Recommendation:

Adopt the Executive Officer’s report; Adopt the Amendments to Civil Service Series Rule 022, Request to Remove Department Ban.

 

 

 

(11)

Recommendation to Adopt the Amendments to Civil Service Rule 411A, Position-Based Testing Program for Services-Critical Classifications/Positions at the Municipal Transportation Agency.  (File No. 0056-14-5) – Action Item

 

 

 

 

March 17, 2014:

Accepted the Executive Officer’s report and granted the Municipal Transportation Agency’s request to make permanent Civil Service Rule 411A as recommended, with following additional revisions: 

1) that for the first three-year period during which the Department of Human Resources will be reviewing the operation of the Position-Based Testing Program at the Municipal Transportation Agency under Civil Service Rule 411A, the reporting requirement will continue as is (quarterly) and the maximum duration of the eligible list will remain two years; 2) after the three-year review period, following a report from the Department of Human Resources, the Commission will consider making the provisions of Civil Service Rule 411A fully consistent with Civil Service Rule 111A with respect to the reporting requirement and maximum eligible list duration.

 

Directed the Executive Officer to post the revised Civil Service Rule 411A (as amended) for adoption as required under the Charter and Civil Service Rules, and to meet and discuss the proposed revisions with affected labor union(s) and other interested stakeholders.  (Vote 4 to 0)

 

 

 

 

Recommendation:

Adopt the Executive Officer’s report; Adopt the Proposed Permanent Civil Service Rule 411A, Position-Based Testing Program for Service-Critical Classifications/Positions at the Municipal Transportation Agency.

 

 

 

(12)

Appeal by Elizabeth Angelini of the Administration of the 8165 Worker’s Compensation Supervisor I Position-Based Test.  (File No. 0077-14-4)

 

 

 

 

Recommendation:

Adopt the staff report; deny the appeal by Elizabeth Angelini.

 

 

 

 

CLOSED SESSION AGENDA

 

(13)

Request for hearing by Sean Maurer of his Background Disqualification for a Q-2 Police Office Position with the San Francisco Police Department.

(File No. 0279-13-4) – Action Item

 

 

 

a.   Public comment on all matters pertaining to Agenda Item #13.

 

b.   Vote on whether to hold Item #13 in Closed Session – Action Item.

 

Basis for Closed Session: Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b))

 

 

 

c.   Closed Session – Appeal by Sean Maurer of his Background Disqualification for a Q-2 Police Office Position with the San Francisco Police Department. 

 

 

Recommendation:

 

Adopt the staff report; deny the appeal by Sean Maurer.

 

 

 

d.   Reconvene in Open Session.  Vote to elect whether to disclose any or all discussions held on Item #13 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item

 

 

 

(14)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

 

 

(15)

ADJOURNMENT