Civil Service Commission - April 21, 2014 - Meeting Minutes

CALL TO ORDER

2:03 p.m.

ROLL CALL

President Scott R. Heldfond

Present

Vice President E. Dennis Normandy

Present  (Not Present for Item #s 1 through 6)

Commissioner Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Gina M. Roccanova

Present

President Scott R. Heldfond presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of April 7, 2014

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

Jennifer Johnston, Executive Officer, announced one change to the agenda: the appellant on Item #12 (Appeal by Elizabeth Angelini of the Administration of the 8165 Worker’s Compensation Supervisor I Position-Based Test) has requested to withdraw her appeal.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

None.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Jennifer Johnston, Executive Officer, updated the Civil Service Commission on her budget discussions with the Mayor’s Office, and indicated that the Commission’s budget request will be forwarded to the Board of Supervisors for review in June.

RATIFICATION AGENDA

0080-14-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40541-13/14

Airport Commission

$200,000

This request is to complete the remaining portions of the Airport’s Closed-Circuit Television (CCTV) Security System Enhancements project which began in 2011. The project will integrate the existing security video management system (VMS) with a new event management system (EMS). The Contractor will implement and integrate these new software systems within the Airport’s existing network structure. Integrator must be familiar with the Airport’s existing software and hardware systems supporting aviation security requirements and be able to provide technical services after implementation and acceptance of new system if needed.

Regular

4/20/2015

45651-13/14

Controller

$17,000,000

Perform annual financial audit services and report on the financial statements for the City’s Comprehensive Annual Financial Report (CAFR), the City’s Single Audit, and departments/funds; perform other required compliance audits of grants, projects, and funds of other City departments; performs actuarial studies of the City’s General liability and Workers Compensation reserves; and perform additional audit procedures. See additional attachment for a list of departments/funds.

Regular

5/31/2023

47569-13/14

Controller

$1,200,000

The City and County of San Francisco (City) seeks a vendor to provide installation, configuration and implementation of services for the Oracle Identity Management (IM) solution. IM will provide public internet access from outside of the City’s firewall to eMerge PeopleSoft. It includes account management provisioning from PeopleSoft, identity validation, self-service password resets, delegated administration to departments, single sign-on, an anti-fraud engine, a Lightweight Directory Access Protocol (LDAP) standards-compliant directory to host identities of non-active City employees, and audit tools.

Regular

5/1/2016

48070-13/14

Public Health

$6,504,869

Represent eligible clients who are uninsured, underinsured, or at risk of losing insurance to pursue or maintain Supplemental Security Income/ Supplemental Disability Income/ Cash Assistance for Immigrants (SSI/SSDI/CAPI) income and corresponding Medi-Cal/ Medicare coverage, thus providing them with improved access to healthcare and the financial means to stabilize their living situation. Legal assistance to client in moving disabled residents on to SSI and SSDI benefits by providing specialized SSI consultative and advocacy services and Human Immunodeficiency Virus (HIV) Health Services benefits counseling.

Regular

6/30/2018

42815-13/14

General Services Agency – Public Works

$700,000

Consultants will perform a full range of highly specialized environmental services in conformance with the provisions of the California Environmental Quality Act (CEQA) for the Rehabilitation and Detention Facility (RDF) project. The RDF project aims to replace County Jails #3and #4 (828 beds), currently located on the 6^th and 7^th floors at the Hall of Justice (HOJ) building at 850 Bryant Street, by constructing a new multi-story facility (640 beds) on an adjacent site. Consultants will prepare a variety of technical reports including aesthetics/visual, air quality, cultural resources, geology/soils, hazards and hazardous materials, land use and planning, noise, transportation and traffic, utilities and service systems and other analyses needed to support the environmental analysis.

Regular

11/1/2016

44350-13/14

Mayor

$500,000

The Mayor’s Office of Housing and Community Development (MOHCD) of the City and County of San Francisco is seeking proposals from qualified consultants to provide a range of environmental services related to the acquisition of land for the development of affordable housing. The funds to be used for potential acquisition are subject to regulation by 24 Code of Federal Regulations (CFR) Part 85. The services may include one or more of the following: Environmental Site Assessments (ESAs) Phase I, II and IIIs; Soil, air and groundwater testing and reporting to evaluate human health risk related to chemical contamination in any or all media; and seismic studies.

Regular

6/30/2017

4025-09/10

Airport Commission

Current Approved Amount

$3,500,000

Increase Amount Requested

$5,300,000

New Total Amount Requested

$8,800,000

Airport consulting services for: air traffic forecasting; finance, market, and economic analysis; maximization, of federal assistance programs; negotiation of lease and use agreements; utilization of passenger facility charges (PFCs); assessment of Airport parking, air cargo, and airline passenger rates and charges; bond feasibility reports; Airport economic impact studies; assessment of advanced technologies to improve safety and landing capacity; and development of new airline routes. Analysis of options for hotel development on Airport property, and financial and capital planning.

Modi-

fication

8/31/2019

Speakers:

Lisa Randall and Norman Del Prado, San Francisco International Airport, spoke on PSC #40541-13/14.

Debbie Gordon and Mary Hom, Controller’s Office, spoke on PSC #45651-13/14.

Luciana Garcia and Annette Quiett, Department of Public Health, spoke on PSC #48070-13/14.

Jumoke Akin-Taylor, General Services Agency – Public Works, spoke on 42815-13/14.

Action:

1)  Approved PSC #40541-13/14, with the amendment that the contract clearly states that the training has already occurred and has been completed for the project.  (Vote of 5 to 0)

2)  Approved PSC #45651-13/14, but for an initial term of five years only, with an option to extend.  (Vote of 5 to 0)

3)  Continued consideration of PSC #48070-13/14 until the proper bargaining representative has received notice.  (Vote of 5 to 0)

4)  Approved PSC # 42815-13/14. (Vote of 5 to 0)

5)  Approved the request for all remaining PSCs (PSC numbers 47569-13/14, 44350-13/14 and 4025-09/10).  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

CONSENT AGENDA

0078-14-3

Salary Survey for Registered Nurse Classifications (Charter Section A8.403), 2014-2015.  (Item No. 8)

Speakers:

Rich David, Department of Human Resources

Action:

Adopted the staff report; certified to the Board of Supervisors the highest prevailing wage rate in effect on April 15, 2014 for Acute Care Nursing Classifications in the six Bay Area counties. 

(Vote of 5 to 0)

REGULAR AGENDA

0059-14-5

Recommendation to Adopt the Proposed Civil Service Commission Policy on Future Employment Restrictions.  (Item No. 9)

March 17, 2014:

Adopted the Executive’s Officer’s report; directed the Executive Officer to post the proposed policy on future employment restrictions to meet and discuss the proposed policy with any interested stakeholders.  (Vote of 4 to 0)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the Executive Officer’s report; adopted the proposed Civil Service Commission policy on Future Employment Restrictions, to be effective immediately.  (Vote of 5 to 0)

0059-14-5

Recommendation to Adopt the Amendments to Civil Service Series Rule 022, Request to Remove Department Ban.  (Item No. 10)

March 17, 2014:

Directed the Executive Officer to post the proposed amendments to Civil Service Rule Series 022 for adoption as required under the Charter and Civil Service Rules, and to meet and discuss the proposed revisions with affected labor union(s) and other interested stakeholders.  (Vote of 4 to 0)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the Executive Officer’s report; adopted the Amendments to Civil Service Series Rule 022, Request to Remove Non-Permanent Ban.  (Vote of 5 to 0)

0056-14-5

Recommendation to Adopt the Amendments to Civil Service Rule 411A, Position-Based Testing Program for Services-Critical Classifications/Positions at the Municipal Transportation Agency.  (Item No. 11)

March 17, 2014:

Accepted the Executive Officer’s report and granted the Municipal Transportation Agency’s request to make permanent Civil Service Rule 411A as recommended, with following additional revisions: 

1) that for the first three-year period during which the Department of Human Resources will be reviewing the operation of the Position-Based Testing Program at the Municipal Transportation Agency under Civil Service Rule 411A, the reporting requirement will continue as is (quarterly) and the maximum duration of the eligible list will remain two years; 2) after the three-year review period, following a report from the Department of Human Resources, the Commission will consider making the provisions of Civil Service Rule 411A fully consistent with Civil Service Rule 111A with respect to the reporting requirement and maximum eligible list duration.

Directed the Executive Officer to post the revised Civil Service Rule 411A (as amended) for adoption as required under the Charter and Civil Service Rules, and to meet and discuss the proposed revisions with affected labor union(s) and other interested stakeholders. 

(Vote 4 to 0)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the Executive Officer’s report; adopted the Proposed Permanent Civil Service Rule 411A, Position-Based Testing Program for Service-Critical Classifications/Positions at the Municipal Transportation Agency.  (Vote of 5 to 0)

0077-14-4

Appeal by Elizabeth Angelini of the Administration of the 8165 Worker’s Compensation Supervisor I Position-Based Test.  (Item No. 12)

Speakers:

None.

Action:

Accepted Elizabeth Angelini request to withdraw her appeal. 

(Vote of 5 to 0)

CLOSED SESSION AGENDA

0279-13-4

Request for hearing by Sean Maurer of his Background Disqualification for a Q-2 Police Office Position with the San Francisco Police Department.

(Item No. 13)

a.   Public comment on all matters pertaining to Agenda Item #13.

Speakers:   None.

b.   Vote on whether to hold Item #13 in Closed Session – Action Item.

Basis for Closed Session: Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b))

Speakers:   None.

Action:       The Commission voted to conduct Item #13 in Closed Session. 

(Vote of 5 to 0)

c.   Closed Session – Register # 0279-13-4, Appeal by Sean Maurer of his Background Disqualification for a Q-2 Police Office Position with the San Francisco Police Department. 

The Closed Session started at 2:33p.m. in City Hall, Room 400.  The following individuals were present:

Scott R. Heldfond, President, Civil Service Commission

E. Dennis Normandy, Vice President, Civil Service Commission

Kate Favetti, Commissioner, Civil Service Commission

Gina Roccanova, Commissioner, Civil Service Commission

Douglas S. Chan, Commissioner, Civil Service Commission

Donna Kotake, Department of Human Resources

Paul Zarefsky, Deputy City Attorney

Jennifer Johnston, Executive Officer, Civil Service Commission

Sandra Eng, Civil Service Commission

Jennifer Bushman, Civil Service Commission

Sergeant Walter Ware, San Francisco Police Department

Action:       Adopted the staff report; denied the appeal by Sean Maurer. 

(Vote of 5 to 0)  Sean Maurer failed to appear.

d.   Reconvened in Open Session at 2:37 p.m.  Vote to elect whether to disclose any or all discussions held on Item #13 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item

Speakers:   None.

Action:       The Commission voted to disclose its vote on the appeal, but not to disclose its Closed Session discussions on the item.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 14)

Vice President Normandy requested that Commission staff strengthen the language used in the Notice of Meeting, to ensure that appellants are aware of the Commissioners’ commitment to thoroughly reviewing all appeals and reviewing the material in a serious manner.  Commissioner Roccanova also suggested amending the Notice of Meeting to state, “It is important that you and/or a representative attend…;” rather than, “it is recommended you and/or a representative attend…”  Jennifer Johnston, Executive Officer, agreed to so amend the Notice of Meetings and also committed to contacting appellants by phone in advance of each meeting to confirm attendance.

Commissioner Favetti, along with the other Commissioners, thanked Deputy City Attorney Paul Zarefsky for his services as the Commission’s counsel.  Mr. Zarefsky indicated that Julia Friedlander will be the new Deputy City Attorney assigned to the Commission, beginning with the next Commission meeting of May 5, 2014; however, Mr. Zarefsky will remain the Commission’s back-up counsel as needed.

ADJOURNMENT  (Item No. 15)

The meeting adjourned at 2:41 p.m.