Civil Service Commission - August 4, 2014 - Meeting Minutes

CALL TO ORDER

2:03 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Douglas S. Chan

Present

Commissioner Scott R. Heldfond

Excused  (Notified Absence)

Commissioner Kate Favetti

Present

Commissioner Gina M. Roccanova

Present

President E. Dennis Normandy presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Daiz Lampars, SEIU Local 1021, voiced his concern regarding the San Francisco Unified School District’s nutrition cafeteria workers and the fact that their employment status has been over looked, since they remain temporary employees with no rights or benefits.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of July 21, 2014

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

Executive Officer Jennifer Johnston announced one change to the Agenda.  The Department of Human Resources requested postponement on Item #9, Appeal by James E. Grant of the Disqualification of his Application for the 7329 Electronic Technician Maintenance Assistant Supervisor Examination, so that may further review the matter with the Public Utilities Commission.

President Normandy also announced that the Mayor’s Office recently sent an email notice emphasizing the importance of all Commissions to maintain at least a 90% attendance rate.  Executive Officer Jennifer Johnston happily reported that for Fiscal Year 2013-2014 the Civil Service Commission surpassed that goal and achieved a 97% attendance rate.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Human Resources Director Micki Callahan announced that the Department of Human Resources (DHR) recently launched a new personal analyst internship program.  It is a permanent exempt recruitment and DHR is undergoing a rigorous merit based system since a large number of candidates are expected to apply.  There will be a several step selection process to capture the best and the brightest.  In conclusion of the one year internship program, the hope is that these individuals will be positioned to successfully compete for a 1241 Personal Analyst position.

EXECUTIVE OFFICER’S REPORT

0161-14-1

Year-End Report on the Civil Service Commission’s Activities and Achievements in Fiscal Year 2013-2014.  (Item No. 6)

Speaker:

Jennifer Johnston, Executive Officer

Action:

Adopted the report.  (Vote 4 to 0)

0159-14-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

41657-13/14

AIRPORT COMMISSION

$150,000

The consultant will perform an assessment of the San Francisco International Airport’s (SFO) 9-1-1 public safety answering point (PSAP) and communications center operations including radio communications systems and how it compares to other airport PSAPs and to PSAPs in the nine San Francisco Bay Area counties; provide expert consultative services to develop a vision of what Next Generation 9-1-1 (NG9-1-1) is for SFO; and provide a migration plan for SFO to move from an Enhanced 9-1-1 (E9-1-1) to a NG9-1-1 system. The consultant must have knowledge of PSAP and radio services operations and systems assessment; knowledge of the specialized technology involved with operating public safety radio systems and transitioning from a time division multiplexing (TDM)-based public safety/emergency services network to an internet protocol (IP)-based network environment; knowledge of current industry technologies, standards of excellence, and the regulatory/legislative environment; and experience with the development of a NG9-1-1 migration plan in a multi-jurisdictional environment.

Regular

6/30/2019

48101-13/14

ELECTIONS

$238,127.08

Proposed scope of work attached. File Name: Appendix C. The Department would like to note that although the listed PSC amount is $238,127.08, $71,805.58 is for a perpetual software license, and $70,451.80 is for Additional On-Site Support or As-Needed Training that may not be realized. The remaining $95,863.70 is broken down as follows: $41,442.23 is for maintenance of mail sorting equipment, and $54,427.47 is for perpetual license and maintenance of a functionality upgrade. Payment Schedule attached, file name: Appendix D

Regular

6/17/2019

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

42264-13/14

JUVENILE PROBATION

$200,000

The Ombudsperson is responsible for resolving grievances submitted by detained youth at Juvenile Probation Department (JPD) detention facilities. Contractor will serve as a neutral and independent agent who is a liaison between detainees, their parents/guardians and Department staff. When a youth files a grievance, contractor shall investigate and resolve through appropriate means including mediation between the youth and the Department and where appropriate shall recommend procedural changes as part of the recommended resolution of a grievance.

Regular

9/30/2018

40137-13/14

PORT

$249,000

Plan a series of monthly National Incident Management System (NIMS) position-based trainings and exercises culminating in one large functional exercise to improve the Port’s preparedness and planning processes for a catastrophic disaster. Evaluate Port plans and processes in response to all hazard threats that may impact the City and/or the Port. Provide findings and recommendations on how to address items in the Port’s Master Improvement Plan, an aggregation of real event and exercise after action items/gap analysis plans that serves as a base by which to develop future planning, training and exercises.

Regular

7/31/2015

42027-13/14

PUBLIC UTILITIES COMMISSION

$250,000

The San Francisco Public Utilities Commission (SFPUC), as an owner, operator and user of the Bulk Electric System is subject to North American Electric Reliability Corporation (NERC) and Regional Reliability Standards. One such requirement is that the SFPUC needs the services of a California Independent System Operator (CAISO) to serve as Hetch Hetchy Water & Power’s (HHWP) Planning Coordinator. The California Independent System Operator (CAISO) is the sole source available to provide these regulatory required services. Under the proposed agreement HHWP would pay the CAISO an annual service fee for being its Planning Coordinator and providing Planning Coordinator services consistent with the applicable NERC Reliability Standards.

Regular

6/30/2017

4011-12/13

AIRPORT

Current Approved Amount

$500,000

Increase Amount Requested

$344,380

New Total Amount Requested

$844,380

Consultant will conduct a feasibility study for constructing a shoreline protection system that will protect the Airport property from sea level rise and the 1% annual chance of flood or base flood defined by the Federal Emergency Management Agency (FEMA). The consultant will meet FEMA's design guidelines, perform geotechnical testing and structural analyses to ensure both old and new levees provide stability as required by FEMA, and establish design floor elevation based on FEMA's base flood elevation.

Modi-

Fication

Current Approved Duration

8/15/2012-8/14/2015

Additional Duration Requested

8/14/2015-8/14/2016

32393-13/14

MUNICIPAL TRANSPORTATION AGENCY

Current Approved Amount

$95,000

Increase Amount Requested

$800,000

New Total Amount Requested

$895,000

The Contractor will provide training and implementation services on their proprietary Safety Management Software (Software). This Software is the database of record for all Safety-related incidents involving San Francisco Municipal Transportation Agency (SFMTA) vehicles. The training is for SFMTA staff as part of a “train the trainer” program. This Software replaces the current Transit Safe database and SFMTA staff trained under this program will then act as designated trainers for the entire agency. The duration of this contract includes the length of the entire Software Licensing and Maintenance Agreement. The implementation and training will be complete within a two-year duration.

Modi-

Fication

Current Approved Duration

1/10/2014-7/01/2022

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4043-08/09

TREASURER/

TAX COLLECTOR

Current Approved Amount

$500,000

Increase Amount Requested

$0

New Total Amount Requested

$500,000

Vendor will develop a comprehensive phone and web payment application for the City to accept payment of property taxes, parking tickets, water utility bills, and other kinds of taxes and license fees using credit cards, debits cards and e-checks. This service will be NO COST to the City as convenience fees that will be charged to the Taxpayer for payment of taxes, licenses and utility bills will be remitted to the vendor to cover the cost of providing the service and processing the payments.

*The $62,500 estimated annual cost applies to the transaction service cost of processing credit card payments for parking tickets since MTA’s policy is not to charge convenience fees to its customers.

Modi-

Fication

Current Approved Duration

10/16/2012-10/15/2014

Additional Duration Requested

10/15/2014-10/15/2016

Speakers:

None.

Action:

1) Approved PSC# 48101-13/14 with the condition that the Department of Elections clarify the funding source and work with the Executive Officer to amend and resubmit.  (Vote of 4 to 0)

2) Approved the request for all remaining PSCs.  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0155-14-3

Survey of Monthly Rates Paid to Police Officers and Firefighters in All Cities of 350,000 or more in the State of California.  (Item No. 8)

Speakers:

Rich David, Department of Human Resources

Action:

Adopted the report.  Transmitted rates to the Retirement System in accordance with Charter Section A8.590.1-A8.590-7; and Provided the report to the Board of Supervisors.  (Vote 4 to 0)

0125-14-4

Appeal by James E. Grant of the Disqualification of his Application for the 7329 Electronic Technician Maintenance Assistant Supervisor Examination.  (Item No. 9)

Action:

Postponed the appeal by James E. Grant at the request of the Department of Human Resources.  (Vote 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 10)

Commissioner Favetti requested that Commission staff look into the concerns raised by SEIU made during the public comment portion of the Agenda.  Human Resources Director Micki Callahan responded that she will be reviewing the issue and report back to the Commission.  Lastly, Commissioner Roccanova requested that the Department of Human Resources also provide an expanded report on the status of the San Francisco Unified School District’s participation in the merit system.

ADJOURNMENT  (Item No. 11)

2:29 p.m.