Civil Service Commission - July 21, 2014 - Meeting Minutes

CALL TO ORDER

2:06 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Douglas S. Chan

Present

Commissioner Scott R. Heldfond

Present

Commissioner Kate Favetti

Present

Commissioner Gina M. Roccanova

Present

President E. Dennis Normandy presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of July 7, 2014

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Executive Officer Jennifer Johnston announced one change to Item No. 8 on the Ratification Agenda: the Arts Commission requested that Personal Services Contract Number 4077-12/13 be amended to change its request for continuing approval to a request for approval for a five-year duration instead.

HUMAN RESOURCES DIRECTOR’S REPORT

0147-14-1

Department of Human Resources’ Report on Provisional Appointments.

(Item No. 5)

Speakers:

John Kraus, Department of Human Resources

Action:

Adopted the report.  (Vote of 5 to 0)

0148-14-1

Department of Human Resources’ Report on the Position-Based Testing Program.

(Item No. 6)

Speakers:

John Kraus, Department of Human Resources

Action:

Adopted the report.  (Vote of 5 to 0)

EXECUTIVE OFFICER’S REPORT  (Item No. 7)

Executive Officer Jennifer Johnston announced that the Department of Human Resources’ (DHR) Personal Service Contracts (PSC) Coordinator (the individual responsible for compiling the Commission’s PSC packets) will be leaving DHR for a promotive opportunity in another department, and that there may be a qualitative difference in the PSC submissions in the next few months as a result.  However, Civil Service Commission staff will work diligently with DHR to avoid errors and ensure a seamless transition to the extent possible.

RATIFICATION AGENDA

0149-14-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

31308-13/14

JUVENILE

PROBATION

$150,000

The Juvenile Probation Department (JPD) seeks vendors to provide recreational services to youth at JPD facilities. The Contractor shall provide recreational services on site at Juvenile Hall and/or Log Cabin Ranch. The vendor will play an integral role in creating a recreational setting that is in a safe and secure therapeutic environment. JPD seeks recreational activities, that offer diversity to youth and contributes to the total education of the youth while in detention, these services will provide youth the opportunity to engage in productive and artistic behavior. The vendor will play an important role and will assist JPD in a multifaceted approach to rehabilitate youth.

Regular

10/31/2017

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

41338-13/14

PUBLIC HEALTH

$21,000,000

Services will include Third Party Pharmacy Adjudication (TPA) of claims and 340B Drug Pricing Program services for the Department of Public Health’s (DPH’s) integrated service delivery division, the San Francisco Health Network (SFHN). The SFHN provides health care services to San Francisco residents who are not eligible for and/or do not have third party coverage for outpatient medication such as Medi-Cal or private insurance, including members of the San Francisco Health Plan (SFHP). TPA services will include verifying patient and provider eligibility status and adjudicate online claims 24/7. The 340B Drug Pricing Program requires drug manufacturers to provide outpatient drugs to eligible health care organizations at significantly reduced prices. 340B Program services will include inventory management, outpatient prescription claims adjudication services, and 340B contract pharmacy network management.

Regular

6/30/2019

44408-13/14

PUBLIC UTILITIES

COMMISSION

$14,000,000

Provide planning and engineering support for a new 250 million gallons per day (MGD) Headworks facility at the Southeast Water Pollution Control Plant (SEP). The Headworks is the first treatment process in the liquid wastewater stream and contains the critical solids removal equipment such as the fine screens, grit removal, and odor control systems. Upgrading these systems with new Headworks will improve the downstream treatment process and protect the new biosolids equipment from damaging debris such as rags, sand, and abrasive grit.

Regular

5/1/2021

46535-13/14

PUBLIC HEALTH

$15,000,000

The new San Francisco General and Hospital Trauma Center will have a state of the art integrated data and utility network to provide secure access to patient clinical records, radiology systems, voice, video, patient tracking systems, patient experience systems and building monitoring systems. The entire network comprised of equipment and applications needs to be designed and installed in the new hospital through the purchase of new items or existing items transitioned from the current hospital then tested and inspected by the various regulators. This must occur by dates that the construction manager has set. The amount of this PSC is the Department's best estimate of the value of the professional services portion of the contracts, excluding license and maintenance fees.

Regular

12/31/2018

47589-13/14

MAYOR

$625,000

The Contractor shall provide & maintain an end-to-end web based grants management system as a Commercial Off The-Shelf solution or customized SaaS/PaaS/Cloud hosted subscription-based platform to provide the functionalities described below for at least 1,000 Users with varying levels of access, as well as a wide variety of experience in the use of online tools. The System must provide Mayor’s Office of Housing & Community Development (MOHCD) staff & potential and awarded Grantees with the ability to initiate, manage and monitor the entire granting process, including Grantee Project proposal set-up, submission, review and negotiations, grant award, reporting and reimbursement, & Agency & User setup and administration. Services provided shall include System planning & management, including but not limited to, requirements & design, integration, testing, acceptance, deployment, data migration (if applicable), training, & maintenance. Developer & Subscription System User support Monday through Friday, 8am - 6pm Pacific Time (as a minimum window of availability) is required. (See Additional Attachment)

Regular

10/15/2017

49182-13/14

PORT

$470,000

Evaluate the earthquake vulnerability of the San Francisco Seawall, determine conceptual level retrofit alternatives and costs, and assist the Port with prioritizing areas for further engineering evaluation and design. This study will inform the Port’s overall plan to repair, rehabilitate, seismically retrofit and/or replace the seawall such that it can continue to provide flood protection and safe backlands over the next 100 years.

Regular

11/13/2015

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

3087-10/11

JUVENILE PROBATION

Current Approved Amount

$262,000

Increase Amount Requested

$100,000

New Total Amount Requested

$362,000

Contractor will assist Juvenile Probation Department in a comprehensive review and updating of all of its operational policies and procedures that will reflect best practices and standards established by such organizations as the American Correctional Association and American Probation and Parole Association, and performance-based standards initiated by the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention. Contractor will also ensure that all of JDP’s policies and procedures are in compliance with all local, state, and federal laws. In addition, Contractor will assist JDP in identifying effective training tools, assessing implementation and compliance, and identifying national experts for guidance.

Modi-

Fication

Current Approved Duration

3/1/2011-7/30/2014

Additional Duration Requested

7/30/2014-7/31/2015

4077-12/13

Amended

ARTS

COMMISSION

Current Approved Amount

$700,000

Increase Amount Requested

$3,000,000

New Total Amount Requested

$3,700,000

Fine art services and consulting for artworks in the collection and care of the City and County of San Francisco. Scope of work may include the handling, transportation, conservation, restoration, cleaning, packing, storing, framing, photography installation and de-installation of artworks including those of monumental scale. The design and fabrication of integral hardware, pedestals, and plaques. Specialized consulting services to evaluate the condition of existing and proposed artworks. Major projects will include conservation at Coit Tower and installations at San Francisco International Airport.

Modi-

Fication

Current Approved Duration

3/1/2013-6/24/2014

Additional Duration Requested

6/24/2014-6/24/2019

4131-12/13

GENERAL SERVICES AGENCY – CITY ADMIN

Current Approved Amount

$225,000

Increase Amount Requested

$172,900

New Total Amount Requested

$397,900

The City is seeking to enhance the functions of its Case Management System in the District Attorney’s Office with the implementation of three new modules related to Investigations, Juveniles and Discovery. Additionally they are seeking to upgrade their report writing capabilities and create a bi-directional interface with the City’s criminal database.

Modi-

Fication

Current Approved Duration

4/1/2013-1/1/2014

Additional Duration Requested

1/1/2014-6/30/2015

Speakers:

Mary Hao from the Juvenile Probation Department spoke on PSC# 31308-13/14.

Mary Hao from the Juvenile Probation Department spoke on PSC# 3087-10/11.

Anna Kubio and David Counter from the Department of Public Health spoke on PSC# 46535-13/14.

Action:

1) Approved PSC# 31308-13/14 with the condition that the Juvenile Probation Department works with the Executive Office to include classes that would normally perform the work and an explanation that addresses what kind of work is being contracted out and how it differs from these classes.  (Vote 5 to 0)

2) Approved PSC# 3087-10/11 with the condition that the Juvenile Probation Department works with the Executive Officer to include the special expertise and provide the appropriate documentation.  (Vote 5 to 0)

3) Approved PSC# 46535-13/14 with the condition that the contract does not exceed the $15M estimate; and to report back to the Civil Service Commission should it exceed $15M. (Vote 5 to 0)

4) Approved the request for all remaining PSCs (PSC numbers 41338-13/14; 44408-13/14; 47589-13/14; 49182-13/14; 4077-12/13; and 4131-12/13).  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

REGULAR AGENDA

0142-14-5

Review of Proposed Amendments to Volumes I and IV of Civil Service Rule Series 11A, Position-Based Testing; 12, Eligible Lists; and 13, Certification of Eligibles—Affecting All Miscellaneous Employees and Service-Critical Employees of the Municipal Transportation Agency.  (Item No. 9)

July 7, 2014:

Accepted the Department of Human Resources’ staff report; accepted the Executive Officer’s staff report; and continued the matter to the next Civil Service Commission meeting of July 21, 2014, so that the Department of Human Resources can work with the Executive Officer to redraft the proposed amendments to include appropriate Civil Service Rule language, add definitions and clearly distinguish the proposed changes.  (Vote of 5 to 0)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the Executive Officer’s staff report, and directed the Executive Officer to:

• Post the proposed revisions to Civil Service Rules 111A–Position-Based Testing, 112–Eligible Lists and 113–Certification of Eligibles;

• Post the proposed revisions to Civil Service Rules 411A–Position-Based Testing, 412– Eligible Lists and 413–Certification of Eligibles; and,

• Meet and discuss the Civil Service Rule amendments with any interested stakeholders.  (Vote of 5 to 0)

SEPARATIONS AGENDA

0008-14-7

Request for hearing by Manuel Bermudez on his Future Restrictions with the San Francisco Municipal Transportation Agency.  (Item No. 10)

Speakers:

Christina Penland, Municipal Transportation Agency

Manuel Bermudez, Appellant

Action:

Adopted the report; Denied the appeal by Manuel Bermudez.  Imposed a restriction on Mr. Bermudez’ future employment with the City and County of San Francisco subject to him submitting to the Human Resources Director proof of two years of satisfactory performance with another employer.  (Vote of 5 to 0)

0322-11-7

Request for hearing by Onorio Antonucci on his Future Employment Restrictions with the Recreation and Park Department and the City and County of San Francisco.  (Item No. 11)

Speakers:

Margot Reed and Kin Gee, Recreation and Park Department

Onorio Antonucci, Appellant

Action:

Adopted the report; Denied the appeal by Onorio Antonucci.  Imposed a restriction on Mr. Antonucci’s future employment for all positions requiring Department of Transportation (DOT) testing with the proviso that the Civil Service Commission in its discretion may lift the restriction after one year upon a finding that Mr. Antonucci is eligible for rehire.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 12)

None.

ADJOURNMENT  (Item No. 13)

3:40 p.m.