Civil Service Commission - July 7, 2014 - Meeting Minutes

ANNOUNCEMENTS  (Item No. 4)

President E. Dennis Normandy expressed his admiration and appreciation to outgoing President, Commissioner Heldfond, for his excellent service on the Civil Service Commission and previous commissions; and his appreciation to Commissioner Chan for agreeing to serve as Vice President.  President Normandy also thanked Commissioner Favetti and Commissioner Roccanova for their confidence in allowing him to serve as President of the Commission again.  Commissioner Favetti announced that she was pleased to see that the Department of Human Resources’ updated features on its website.  In particular, she enjoyed seeing the number of job openings and that there were only four temporary provisional job announcements.  However, Commissioner Favetti requested the Department of Human Resources to evaluate whether any of the temporary provisional openings (particularly the two at the Department of Public Health) can be included in the Position Based Testing program to increase the number of permanent civil service positions.

Human Resources Director Micki Callahan agreed to review the positions further.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

None.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Executive Officer Jennifer Johnston announced that she had received the final report from the Department of Public Health (“DPH”) regarding Mandana Siyadat’s discrimination complaint (presented at the Commission meeting of May 5, 2014).  According to DPH, DPH managers met with Ms. Siyadat and her union representative on two occasions to address her ongoing concerns, and offered to assign her to special projects for which she expressed some interest.  DPH confirmed that Ms. Siyadat no longer reports to the individual who was found to have subjected her to adverse employment actions based on her gender and ethnicity, and that she has not reported any new incidences of unwelcome conduct.  Ms. Johnston indicated that she would follow up with DPH in six months to a year to ensure that Ms. Siyadat is no longer being subjected to adverse employment actions to close the loop on the matter.

Ms. Johnston also announced that she had represented the Commission on two complaints before the Sunshine Ordinance Task Force during the previous week.  The Commission was successful in both cases (there were no findings).  In the first case, the Civil Service Commission staff was commended for their responsiveness.  The second case involved confidential peace officer proceedings for discrimination complaints.  Although the Task Force found no violation of public records laws, the Task Force decided to review the matter further in light of the little amount of time it had to review the voluminous submission and applicable case law, to determine if it concurred with the City Attorney’s advice on Penal Code requirements and/or if the Civil Service Commission’s and Police Commission’s procedures should be revised.

Lastly, Ms. Johnston reported that there were no administrative closures of appeals during the preceding month.

0141-14-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

41415-13/14

MUNICIPAL

TRANSPORTATION

AGENCY

$300,000

The San Francisco Municipal Transportation Agency (SFMTA) wishes to study the economic benefits of investment in the City’s transportation system. In order to determine the economic benefits of investment in the City’s transportation system, the consultant will use prior studies conducted by other transit agencies (such as BART and SEPTA) as a starting point and, working with the SFMTA and the City Controller’s office, will create metrics for identifying and then studying these economic impacts in San Francisco. Investment in transit may impact service reliability, traffic congestion, costs for transportation other than transit (for example, increased highway maintenance), business operating costs and productivity, and regional growth. The consultant will document conclusions in a final report.

Regular

3/31/2015

43916-13/14

PUBLIC UTILITIES

COMMISSION

$3,000,000

Provide specialized project expertise for the Pilarcitos Dam and Reservoir Improvements project to assist in the areas of: dam upgrades, geotechnical investigation and engineering, structural and seismic engineering, hydraulic and hydrologic engineering, engineering planning, engineering design and engineering support during construction.

Regular

11/1/2021

45171-13/14

CONTROLLER

$2,000,000

The City and County of San Francisco (City) is operating on the PeopleSoft Human Capital Management System Version 9.0. The Controller’s Office is seeking to hire a vendor with a proven methodology to upgrade the City and County’s integrated Human Capital Management System (including Human Resources, Benefits Administration, Time & Labor, Absence Management and Payroll) from version 9.0 to 9.2.

Regular

8/31/2016

46191-13/14

HUMAN RESOURCES

$2,000,000

The Contractor shall provide: investigations, witness interviews, surveillance, activity check investigations, background investigations (including Internet searches),  timely preparation of written investigation reports, preparation and submission of Suspected Fraudulent Claim Referral Forms (FD-1) and/or Documented Referrals, and related administrative services.

Regular

6/30/2016

4101-09/10

AIRPORT COMMISSION

Current Approved Amount

$550,000

Increase Amount Requested

$175,000

New Total Amount Requested

$725,000

Provide customer survey data regarding the quality of the Airport’s Food and Beverage and Retail Services, Parking, and other facilities and services. The surveys have consistently taken place in May for the past 19 years of at least 1,400 valid respondents to reflect the summer travel season. The preliminary results need to be analyzed and submitted to SFO within 30 days from the last interview. Vendor will produce, execute, and analyze the data and present results and recommendations to SFO.

Modi-

Fication

Current Approved Duration

5/1/2010-

6/30/2015

Additional Duration Requested

7/1/2015-6/30/2016

4010-13/14

ARTS COMMISSION

Current Approved Amount

$3,000,000

Contracts for multiple artists to design, fabricate, transport and/or consult during installation of artworks in a variety of media for the following multi-year Capital Improvement Projects which will be initiated in FY 13/14: SFO Terminal 3, Oscar Park/ Transbay Streetscape, Fire Stations 5 and 35, Moscone Convention Center-South, Phelan Loop Plaza, Art on Market Street Kiosk Poster Series, miscellaneous Recreation and Park Department projects, Public Utilities Commission South East Community Facility, and various other projects as they arise. The PSC amount is an estimate based on known project budgets and an average amount generated yearly by Art Enrichment Funds associated with Capital Improvement Projects.

Modi-

Fication

Current Approved Duration

7/1/2013-

6/30/2014

Additional Duration Requested

7/1/2014-Amended to 6/30/2018

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4030-10/11

POLICE

Current Approved Amount

$250,000

Increase Amount Requested

$225,000

New Total Amount Requested

$475,000

The contractor will provide background investigation services for the San Francisco Police Department (SFPD). The contractor will investigate records from the criminal justice system, credit reporting agencies, and Department of Motor Vehicles, and contract employers and references.

Modi-

Fication

Current Approved Duration

11/1/2010-10/31/2014

Additional Duration Requested

11/01/2014-10/31/2017

4158-09/10

PUBLIC HEALTH

Current Approved Amount

$84,000

Increase Amount Requested

$140,000

New Total Amount Requested

$224,000

Contractor will provide phlebotomy services during the phlebotomy service schedule at Behavioral Health Clinics and laboratory specimen courier services when necessary.

Modi-

Fication

Current Approved Duration

07/1/2010-06/30/2015

Additional Duration Requested

7/1/2015-6/30/2019

4002-12/13

PUBLIC UTILITIES COMMISSION

Current Approved Amount

$1,500,000

Increase Amount Requested

$2,000,000

New Total Amount Requested

$3,500,000

Perform and assist Hetch Hetchy Water and Power (HHWP) with all business processes, design standards preparation and/ or review of HHWP designs as they relate to Western Electricity Coordinating Council (WECC) and the North American Electric Reliability Corporation (NERC) power regulatory requirements CIP (Critical Infrastructure Protection) and COM (communication) requirements.

Modi-

Fication

Current Approved Duration

7/2/2012-06/30/2017

Additional Duration Requested

N/A

4056-10/11

TREASURE/TAX COLLECTOR

Current Approved Amount

$200,000

Increase Amount Requested

$90,000

New Total Amount Requested

$290,000

Conduct audits of utility users tax and access line tax of service providers’ records; provide legislative and technological updates and analysis; train City’s audit staff to continue audit and enforcement of utility users tax and access line tax requirements; and provide tax revenue enhancement and detection services.

Modi-

Fication

Current Approved Duration

1/4/2011-6/30/2014

Additional Duration Requested

7/1/2014-6/30/2015

Disclosure:

For PSC #4010-13/14, Commissioner Favetti disclosed her involvement with the Plaza Committee; however she made it clear that she does not have any role in selecting any of the artists, and that she believes there is no conflict and can rule on the PSC request objectively.

Speakers:

Peggy Sugarman from the Department of Human Resources spoke on PSC #46191-13/14.

Jennifer Lovvorn from the Arts Commission spoke on PSC #4010-13/14.

Alaric Degrafinried from the Public Utilities Commission spoke on PSC #4002-12/13.

Action:

1. Approved PSC #4010-13/14, but for a duration of four years only (not with continuing approval, as requested) and to allow the department time to work with the Executive Officer to determine what an appropriate time frame would be.  (Vote of 5 to 0)

0141-14-8 (continued)

2. Approved PSC #4002-12/13, with the proviso that PSC Form 1 is amended under question 5B to indicate that, yes, there is some training provided under the scope of the contract.  (Vote of 5 to 0)

3. Approved the request for all remaining PSCs (PSC numbers 41415-13/14, 43916-13/14, 45171-13/14, 46191-13/14, 4101-09/10,
   4030-10/11, 4158-09/10, and 4056-10/11).  (Vote of 5 to 0)

4. Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0142-14-5

Proposed Amendments to Civil Service Rule Series 11A-Position-Based Testing, 12-Eligible Lists and 13-Certification of Eligibles, in Volumes I and IV; and

Proposed Amendments to Civil Service Adviser No. 008, Selection from Civil Service Eligible Lists—Affecting All Miscellaneous Employees and Service-Critical Employees of the Municipal Transportation Agency.  (Item No. 8)

Speakers:

Ted Yamasaki, Department of Human Resources, presented DHR’s report and the proposed revisions.

Derek Kim, Municipal Transportation Agency, spoke in favor of the revisions and requested that the same revisions be made to the Civil Service Rules in Volume IV, applicable to MTA service-critical classes.

The following individuals also spoke in favor of the revisions, and emphasized the need to expedite the hiring process to ensure that the City is able to compete with local public and private agencies:

Vitus Leung, General Services Agency

Monique Zmuda, Controller’s Office

Charles Thompson, Department of Technology

Ron Weigelt, Department of Public Health

Miguel Gamino, Department of Technology

Donna Marion, San Francisco Public Library

Luenna Kim, Human Services Agency

Lori Regler, Public Utilities Commission

Shawn Sherburne, Department of Human Resources

Michael Eng, City Planning Department

Richard Frattarelli, San Francisco International Airport

Kin Gee, Recreation and Park Department

Mark O’Neil, Environmental Advocate, requested to be included on the Commission’s distribution list for notices.

Action:

Accepted the Department of Human Resources’ staff report; accepted the Executive Officer’s staff report; and continued the matter to the next Civil Service Commission meeting of July 21, 2014, so that the Department of Human Resources can work with the Executive Officer to redraft the proposed amendments to include appropriate Civil Service Rule language, add definitions and clearly distinguish the proposed changes.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 9)

None.

ADJOURNMENT  (Item No. 10)

3:49 p.m.