Civil Service Commission - June 2, 2014 - Meeting Minutes

CALL TO ORDER

2:03 p.m.

ROLL CALL

President Scott R. Heldfond

Present

Vice President E. Dennis Normandy

Present

Commissioner Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Gina M. Roccanova

Present          (Arrived at 2:05 p.m.)

President Scott R. Heldfond presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of May 19, 2014

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Executive Officer Jennifer Johnston announced one change to the Agenda.  On Item #9, the General Service Agency requested that the request for Personal Services Contract #4070-09/10 be continued to the Commission meeting of June 16, 2014.

0122-14-1

ELECTION OF OFFICERS  (Item No. 5)

Action:

Vice President E. Dennis Normandy was elected President for the term ending May 31, 2015.  (Vote of 5 to 0)

Commissioner Douglas S. Chan was elected Vice President for the term ending May 31, 2015.  (Vote of 5 to 0)

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 6)

Human Resources Director Micki Callahan reported that all of the City’s labor negotiations, including those with the Registered Nurses, have been completed.  The Municipal Transportation Agency has also complete the remainder of its negotiations.  Ms. Callahan acknowledged and thanked the department representatives who assisted the management team and the City Attorney’s staff for their invaluable assistance during the negotiations process.  Ms. Callahan also announced that on June 4, 2014 the Department of Human Resources will be unveiling the City’s new testing center located at Caesar Sanchez street, and that the entry area will be named in honor of Anita Sanchez and the large testing room will be named in honor of Donald Casper.

EXECUTIVE OFFICER’S REPORT  (Item No. 7)

Executive Officer Jennifer Johnston announced that the Commission’s budget submission is scheduled for hearing before the Board of Supervisors’ Budget Committee on June 16, 2014, and that she hopes to have a positive report for the Commission at its meeting later that day on June 16^th.  Ms. Johnston also announced that the Board of Supervisors’ Neighborhood Services Safety Committee will be holding a hearing on Thursday, June 5, 2014 to review the City’s implementation of Rule 15, which provides for the transition of persons with severe disabilities into permanent civil service employment.

0118-14-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49321-13/14

Public Utilities Commission

$2,000,000

The scope of services consists of: (1) Software license purchase and software implementation services for replacing the electric power scheduling software; (2) Software training for users of the implemented software product; and (3) Annual software maintenance and license renewal including software customizations. As a part of this project, City staff will be trained in how to use the power scheduling software. Approximately eight (8) Utility Specialists (5602) and five (5) Utility Analysts (5601) will be trained on how to use the software features and functionality. In addition, two (2) IT principal engineers (1044) will be trained to learn to become administrators of the software. Water engineers (5241) may also be trained in the use of the software if they benefit from use of the software. The training will be given at end of the project and training by vendor will not be ongoing. It is anticipated that 40-60 hours of training will be provided in total.

Regular

5/31/2019

45611-13/14

General Services Agency - Technology

$500,000

The Department of Technology is soliciting proposals from firms to build and deploy a microwave network connecting the public safety building and public safety radio communication sites. It is expected that the microwave communication will provide the resilience and redundancy to public safety communications. The services include planning, design, engineering and technical support to maintain the system.

Regular

12/31/2014

44918-13/14

Recreation and Park Commission

$2,000,000

Provide full Landscape Architectural, Architectural, Engineering, and Outreach services for the Portsmouth Square Renovation. This includes all services necessary for all phases of project delivery: conceptual design, schematic design, design development, complete construction documents for permitting, bid, construction administration, and closeout. Scope will also include facilitation of broad community and stakeholder outreach process in multiple languages. A/E firm shall also provide cost estimating services during the course of the project.

Regular

7/1/2019

43465-13/14

Department of Emergency Management

$300,000

Nice System provides the department's Digital Voice Logging Recorder (DVLR) system which is an integrated solution with both hardware and software. The system records all of 9-1-1 calls that are made in San Francisco, as well as the emergency radio communications with Police, Fire and Dispatch. The contract is for maintenance and software support services to keep the system online and operational. The system was purchased in 2004, through a competitive Request for Proposal (RFP) process, and NICE Systems has been maintaining the system since then.

Regular

7/9/2017

47233-13/14

Recreation and Park Commission

$1,000,000

Provide full Landscape Architectural, Architectural, Engineering, Outreach, and Historic Resource Evaluation services for the Willie Woo Woo Wong Playground Renovation. This includes all services necessary for all phases of project delivery: conceptual design, schematic design, design development, complete construction documents for permitting, bid, construction administration, and closeout. Scope will also include preparation of historic resource evaluation report and facilitation of broad community and stakeholder outreach process in multiple languages. A/E firm shall also provide cost estimating services during the course of the project.

Regular

3/1/2019

48059-13/14

Airport Commission

$3,900,000

Procure, install, and maintain an Automated Passport Control (APC) kiosk system consisting of 40 kiosks with connectivity to the U.S. Customs and Border Protection (CBP/Customs) data system. Each APC kiosk will have a full range passport reader with e-Passport capability, a fingerprint scanner and digital camera to capture the user's picture. All kiosks must be maintained in compliance with CBP's APC requirements. Kiosks will serve passengers arriving on international flights by capturing travel data and electronically transmitting the information to CBP for processing mandated entrance formalities. Approximately $1,300,000 will be used towards professional services.

Regular

6/30/2019

3048-10/11

Economic and Workforce Development

Current Approved Amount

$277,300

Increase Amount Requested

$462,000

New Total Amount Requested

$739,300

In addition to renewing the current modules the department subscribes to, the department would like to add newly developed modules for next three years which include mobile applications for jobseekers, a customer relationship management (CRM) too for staff to better track business contracts and job leads generated and document imaging and management. The department is also asking for authorization to cover additional training hours from the vendor around these new products. Additional tools may be developed and added on or swapped out in future years as business needs change. (See attached document(s).

Modi-

fication

6/30/2017

30933-13/14

Sheriff

Current Approved Amount

$65,000

Increase Amount Requested

$70,000

New Total Amount Requested

$135,000

Operate a shuttle service from Civic Center BART station and Balboa Park BART station to San Bruno Jail. The shuttle service operates on weekends and all major holidays from 7:00am - 2:30pm.

Modi-

fication

3/31/2015

31218-13/14

Airport Commission

Current Approved Amount

$100,000

Increase Amount Requested

$300,000

New Total Amount Requested

$400,000

Design and fabrication of prototype Common Use Self Service (CUSS) ticketing units for the San Francisco International Airport (SFO). The CUSS ticketing units will be used in SFO's International Terminal to replace existing units that are at the end of their useful life. Once the prototype design has been approved by SFO, Office of Contract Administration will work with the Airport to purchase approximately 80-100 units for installation in the International Terminal. The professional service portion of this work will be less than $100,000. (See attached document(s).

Modi-

fication

12/31/2016

4115-11/12

Public Defender

Current Approved Amount

$144,332

Increase Amount Requested

$65,000

New Total Amount Requested

$209,322

Center on Juvenile and Criminal Justice (CJCJ) youth advocate services are necessary to provide community support and monitoring to youth at their school sites, in Court, in their homes and in their communities. CJCJ will provide an intensive case management approach to promote each youth’s school and community adjustment by ensuring access to appropriate educational supports. The youth advocate will work as a team with the Public Defender education attorney. The Legal Educational Advocacy Program (LEAP) attorney is the team leader and the education youth advocate works under the daily supervision of the LEAP attorney. The youth advocate is an agent of the attorney and protected by the attorney – client privilege. See additional attachment.

Modi-

fication

3/31/2015

4099-09/10

Airport Commission

Current Approved Amount

$12,700,000

Increase Amount Requested

$4,000,000

New Total Amount Requested

$16,700,000

The scope of services will add work for: 1) Airport Wide As-Needed baggage handling Services (BHS) Improvements for design & construction mgmt. svs. required for essential improvements to existing Airport BHS equipment that is obsolete or beyond its useful life; 2) International Terminal & Terminal 3, Boarding Area F Checked Baggage Inspection System (CBIS) Modernization Prog for design & construction mgmt. svs. Required for the Trans. Security Admin. (TSA)’s CBIS modernization prog. to replace security screening & associated BHS equipment that is obsolete or beyond its useful life; & 3) Airport Wide Safety & Optimization Proj. for design-build svs. Required for safety & maintenance access improvements for the TSA’s in-line explosives detection screening (EDS) & associated BHS equipment.

Modi-

fication

6/30/2017

Speakers:

Jolie Gines and John Marian from the General Services Agency – Department of Technology spoke on PSC# 45611-13/14.

Dawn Kamalanathan from the Recreation and Park Department spoke on PSC# 44918-13/14.

Tan Chow, Advocate for China Town Community Development, provided public comment in support of PSC# 44918-13/14.

Joshua Switsky from the Planning Department also provided public comment in support of PSC# 44918-13/14.

Mitch Sutton from the Department of Emergency Management spoke on PSC# 43465-13/14.

Bree Mawhorter from the Sheriff’s Department spoke on PSC# 30933-13/14.

Action:

1) Continued PSC# 30933-13/14 to the Commission meeting of June 16, 2014 so that the Sheriff’s Department can provide proper notice to the Transport Workers Union Local 250A.  (Vote of 5 to 0)

2) Approved the request for all remaining PSCs.  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0119-14-8

Review of Request for Approval of Proposed Personal Services Contract Number 4070-09/10.  (Item No. 9)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4070-09/10

General Services Agency – Technology

Current Approved Amount

$15,000,000

Increase Amount Requested

$26,000,000

New Total Amount Requested

$41,000,000

As needed, project specific services for a variety of highly specialized Telecommunications and Information Technology (IT) projects. Services will include system design, wireless analysis, business analysis, programming, configuration and training, software design, data and voice network architecture, and will vary depending on the requirements that are developed by the requesting department. Services are to be provided in conjunction with the acquisition of new information technology and telecommunications equipment.

Modi-

fication

8/31/2016

Action:

Postponed to the Commission meeting of June 16, 2014 so that the department representative can attend.  President Heldfond requested that the department clarify at the meeting of June 16^th what “piggybacking on the Airport” means; and Commissioner Favetti also requested that the department provide clarification on pages 5 and 7 of the department’s submission with regard to the training and notification to SEIU, Local 1021.  (Vote of 5 to 0)

0120-14-8

Human Services Agency’s Annual Report on Contracts Awarded under Personal Services Contracts with Continuing Approval.  (Item No. 10)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

2000-08/09

Human Services Agency

Per Term

$7,500,00

Per Annual

$1,500,000

Recruiting appropriate families throughout the Bay Area and other counties, providing orientations, induction training, home studies, and post-adoption services to the families, and facilitating the matching of adoptive families to San Francisco children in the foster care system.

Continual

7/1/2009 –Continuing

2001-08/09

Human Services Agency

Per Term

$65,000,000

Per Annual

$13,000,000

Services include recruitment and support to perspective and existing foster and kinship parents. These services provide training, respite care, counseling, crisis intervention, childcare and reunification efforts to help maintain foster children in their communities. Services provided to children in foster care; include therapeutic services, tutoring, and independent living skills, mental and general health services.

Continual

7/1/2009 –Continuing

2004-08/09

Human Services Agency

Per Term

$230,000,000

Per Annual

$46,000,000

To provide supportive housing services including case management, money management and tenant support to individuals and families living in shelters, single resident occupancy hotels and transitional or permanent housing. Clients include recipients of Social Security Administration, Supplemental Security Income, Personal Assisted Employment Services, Cal Works and/or low incomes.

Continual

7/1/2009 –Continuing

2006-08/09

Human Services Agency

Per Term

$25,415,000

Per Annual

$4,420,000

Support services to the Agency include but not are limited to the following: legal process service, courier service, fiscal intermediary (employer agent/payroll services for welfare to work clients), credit checks, equipment maintenance and repairs, files and records management (i.e. recycling, shredding, destruction, removal), translation, consultants for grant writing Security Services, planning and evaluation.

Continual

7/1/2009 –Continuing

2007-08/09

Human Services Agency

Per Term

$327,750,000

Per Annual

$57,000,000

Serves as the employer of record for the In-Home Supportive Services Program (IHSS), an entitlement program of the federal and state government. Provide a central registry, enrollment in a comprehensive health benefit system, advocacy and support services for 16,000 homecare workers. Provides the contract mode IHSS as mandated.

Continual

7/1/2009 –Continuing

2008-08/09

Human Services Agency

Per Term

$75,750,000

Per Annual

$15,150,000

Provide homeless individuals and families with emergency shelter services and meals. Services may include sleeping facilities (bed, bedding and storage space), meals/groceries, laundry facilities, voluntary case management, substance abuse, mental health group sessions, shelter reservations, employment services, housing access and health activities.

Continual

7/1/2009 –Continuing

2009-08/09

Human Services Agency

Per Term

$14,950,000

Per Annual

$2,600,000

To provide individuals and families who are homeless or at-risk for homelessness with drop-in access to services, shelter bed reservations and respite from the streets.

Continual

7/1/2009 –Continuing

Speakers:

David Curto, Human Services Agency

Action:

Continued the report to the Commission meeting of June 16, 2014 so that the Human Services Agency can submit to the Commission the requested missing information and documentation, along with a brief staff report with more information regarding the PSCs with continuing approval.  In addition, the Commission directed the Human Services Agency to provide proper notice to the union.  (Vote of 5 to 0)

0120-14-8

Review of Request for Approval of Proposed Personal Services Contract Number 43235-13/14.  (Item No. 11)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

43235-13/14

General Services Agency – City Admin

$5,000,000

Three contractors shall provide 1) a single, toll-free 800 telephone number for participating City departments to access telephonic language interpretation services in Core Languages and must be available 24 hours a day, 365 days of the year; or 2) document translation or other non-telephonic language services; or 3) Community Interpreter Training and language proficiency assessment. All language services will be performed by individuals who are certified by the State of California Certified and/or American Standards for Testing and Materials or for legal and medical interpretation. Core Languages will be defined as Chinese (Cantonese and Mandarin, Spanish, Filipino (Tagalog), Russian, and Vietnamese. Additionally, other languages may be included as needs emerge. Contractor services will only be used when a City employee is not available to conduct the interpretation/translation work or when legal needs require an interpreter/translator who is certified and therefore less open to potential legal challenges.

Regular

6/30/2018

Speakers:

Adrienne Pon, General Services Agency

Isis Fernandez-Sykes, General Services Agency

Action:

Adopted the report.  Approved the request for PSC# 43235-13/14, with the proviso that page 2 of the submission be corrected to specify the applicable legal mandates.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0121-14-5

Secondary Criteria for the Fire Department Selection Processes for H-6 Investigator, H-33 EMS Captain and H-50 Assistant Chief.  (Item No. 12)

Speakers:

Saru Cowan, Department of Human Resources

Action:

Adopted the report.  Approved the proposed secondary criteria for the Fire Department’s selection processes for H-6 Investigator, H-33 EMS Captain and H-50 Assistant Chief.  (Vote of 5 to 0)

0094-14-5

Recommendation to Adopt the Proposed Civil Service Rule Amendment to Extend by One Year Pilot Civil Service Rule 311.10.1, Pilot Program – Release of Rating Keys, Affecting Uniformed Members of the San Francisco Fire Department. 

(Item No. 13)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the staff report; Adopted the amendments to Civil Service Rule 311.10.1, Pilot Program-Release of Rating Keys.  (Vote of 5 to 0)

0123-14-1

Civil Service Commission’s Strategic Plan for Fiscal Year 2014-2015. 

(Item No. 14)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the Civil Service Commission’s Strategic Plan for Fiscal Year 2014-2015, with the amendment that the Strategic Plan include a review of, and possible amendment to the Commission’s policy on Personal Services Contracts with continuing approval.  (Vote of 5 to 0)

0124-14-1

Civil Service Commission’s Goals and Objectives for Fiscal Year 2014-2015. 

(Item No. 15)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the Civil Service Commission’s Goals and Objectives for Fiscal year 2014-2015.  (Vote of 5 to 0)

SEPARATIONS AGENDA

0001-14-7

Request for Hearing by Donyelle Watson on her Future Employability with the City and County of San Francisco.  (Item No. 16)

Speakers:

Parveen Bopari, Municipal Transportation Agency

Camron Samii, Municipal Transportation Agency

Donyelle Watson, Appellant

Action:

Adopted the report; Denied the appeal by Donyelle Watson and upheld the permanent restriction on her future employment with the City and County of San Francisco.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 17)

None.

ADJOURNMENT  (Item No. 18)

3:27 p.m.