City and County of San FranciscoCivil Service Commission

Civil Service Commission - March 17, 2014 - Meeting Agenda

Civil Service Commission - March 17, 2014

 

AGENDA
Regular Meeting
March 17, 2014

2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place

 

 

A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

 

CALL TO ORDER & ROLL CALL

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

APPROVAL OF MINUTES

ANNOUNCEMENTS

HUMAN RESOURCES DIRECTOR’S REPORT

EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

CONSENT AGENDA

REGULAR AGENDA

SEPARATIONS AGENDA

CLOSED SESSION

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

ADJOURNMENT

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

A.   Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

B.    Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

C.    Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

D.    Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/civilservice, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

E.    Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

F.    Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

G.    Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

 

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

  1. Opening summary of case (brief overview);
  2. Discussion of evidence;
  3. Corroborating witnesses, if necessary; and
  4. Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

H.    Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

I.    Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

J.    Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

March  17, 2014

2:00 p.m.

 

ITEM NO.

 

 

 

 

(1)

CALL TO ORDER AND ROLL CALL

 

 

 

 

 

President Scott R. Heldfond

 

 

 

Vice President E. Dennis Normandy

 

 

 

Commissioner Douglas S. Chan

 

 

 

Commissioner Kate Favetti

 

 

 

Commissioner Gina M. Roccanova

 

 

 

 

 

(2)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

 

 

 

(3)

APPROVAL OF MINUTES- Action Item

 

 

 

 

 

Regular Meeting of March 3, 2014

 

 

 

 

 

Recommendation:

Adopt the minutes.

 

 

 

 

(4)

ANNOUNCEMENTS

 

 

 

 

 

Announcement of changes to the agenda.

 

 

 

 

 

Other announcements.

 

 

 

(5)

HUMAN RESOURCES DIRECTOR’S REPORT

 

 

 

Updates on ongoing business.

Other reports.

 

 

(6)

EXECUTIVE OFFICER’S REPORT

 

 

 

Updates on ongoing business.

Other reports.

 

 

RATIFICATION AGENDA

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(7)

Review of Request for Approval of Proposed Personal Services Contracts.
(File No. 0053-14-8) – Action Item

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

48955-13/14

CITY PLANNING

$2,000,000

This feasibility study represents the first step toward potential implementation of the Railyard and Boulevard project. The study has five components to analyze the potential and effects of: Boulevard I-280 in the area, Reconfiguration/Relocation of the 4th & King railyard, Potential of redevelopment of the 4th & King railyard, Connection and interaction of Downtown Tunnel Extension (DTX – to Transbay Transportation Center – TTC), and Potential to minimize area through the use of loop track at TTC. This Study will develop a neighborhood vision for the area and identify transportation investments to fulfill the neighborhood vision. The Study will include: evaluation of the technical and financial feasibility of a comprehensive transportation project that consolidates/relocates existing rail tracks underground, surfaces an existing elevated freeway, consolidates/relocates a railyard, enhances the area around the Transbay Transit Center, and creates new opportunities for neighborhood connectivity and transit oriented development. Further, the study will look at opportunities to connect and/or consolidate the two planned stations.

Regular

6/30/2018

44212-13/14

DEPARTMENT OF EMERGENCY MANAGEMENT

$132,000

Xybix Systems, Inc. is a manufacturer and distributor of proprietary workstation furniture for 9-1-1 call centers. Department of Emergency Management (DEM) purchased the existing dispatch furniture under contract in 2008. The contract has expired requiring a new service maintenance contract for the next 5 years for parts and services. The Xybix workstations meet ergonomic functional standards to accommodate a range of Dispatchers from a 5th percentile female to a 95th percentile male. DEM has 42 work stations in use 24 hours a day 7 days a week with over 200 Dispatchers. The equipment requires adjustments and reconfiguration hourly to suit the ergonomic requirements of various staff members assigned to a work station. The demands on the workstations require service repair to lifts, cable tray, and environmental control units connected to the workstations. Under the new contract, Xybix will furnish parts and dispatch factory trained technician when repairs are required. The new contract will extend the life of the equipment an additional 5 years. A RFP will be developed in 2018 to replace all workstations.

Regular

6/30/2019

46840-13/14

AIRPORT
COMMISSION

$1,500,000

As-needed environmental consulting services are required for verification of compliance with environmental laws, regulations, and standards. The as-needed consulting services will assist the Airport to maintain compliance with environmental regulations in support of operations and maintenance functions and Capital Improvement Program (CIP) projects. Services will include: site investigation for contaminant characterization, planning and design of asbestos/lead abatement and demolition of Airport buildings, construction management and technical oversight of environmental remediation, air quality control permitting and monitoring services, and environmental database support services.

Regular

6/1/2019

45705-13/14

AIRPORT
COMMISSION

$450,000

The Airport requires a third party to certify for the Ground Transportation Management System & Taxi Management System (GTMS/TMS) that will provide real time tracking of taxi & ground transportation operators, and interface with other City agencies and other Bay Area airports and public transit agencies. The system will be built on an open source platform and will utilize a Radio Frequency Identification (RFID) device and smart card technology for tracking taxi and ground transportation (GT) operators. The system will have a taxi short monitoring solution that uses 5.9 GHz Dedicated Short Range Communication (DSRC) technology in a manner that is consistent with the latest IEEE 802.11P standard and GTMS that uses ISO 18000 6C Communications technology in a manner that is consistent with the latest ISO standard. SFO requires certification by OmniAir Certification Services (OCS) to confirm that the selected technology solutions meet the SFO requirements/standards mentioned above.

Regular

4/1/2015

42676-13/14

PUBLIC HEALTH

$3,360,000

Contractor(s) will provide capacity building and reduce disparities in access to mental health services among Filipino, Southeast Asian (Laotian, Cambodian and Vietnamese) and Samoan populations in San Francisco, with priority given to the South of Market, Tenderloin, Bayview and Visitacion Valley communities. The work will include building the capacity of community based organizations, schools, ethnic specific cultural centers and intervention services, outreach and engagement, mental health promotion activities and psycho-social education, behavioral health screening and assessment, referrals and linkage, and short term therapeutic services.

Regular

12/31/2018

46631-13/14

PUBLIC HEALTH

$1,344,000

Contractor(s) will provide innovative mental health services to low income, socially isolated older adults through a system of care to integrate mental health programs, older systems of care, the community and a network of peer support services so they may work together to identify, reintegrate and engage this hard to reach population. The work emphasizes peer support and the trust found in these relationships as a novel and powerful means of engagement and linking the population to services.

Regular

12/31/2018

48236-13/14

PUBLIC HEALTH

$840,000

Contractor(s) will provide capacity building, policy and advocacy for adolescents and transitional age youth services (emphasis on treatment of trauma) in San Francisco.

Regular

12/31/2018

42855-13/14

CONTROLLER

$5,000,000

Perform specialized audit, analytical and technical assistance consulting and training services to maximize the effectiveness of the Controller’s Office City Services Auditor function to assess and improve the financial condition and performance of City departments.

Regular

2/28/2019

41256-13/14

AIRPORT
COMMISSION

$250,000

System support for SFO’s Automated Vehicle Identification/Ground Transportation Information Systems (AVI/GTIS). Contractor will provide AVI/GTIS system monitoring and telephone support during business hours, bi weekly system maintenance, AVI system preventative maintenance, and software configuration and refinement. The AVI/GTIS system measures ground transportation (GT) and taxi traffic volume that corresponds to the number of trips made for drop-offs and pick-ups at SFO.

Regular

6/30/2016

4030-11/12

ENVIRONMENT

Current Approved Amount
$75,000
Increase Amount Requested
$122,000
New Total Amount Requested
$197,000

The contractor will provide the pick-up and disposal of residentially generated, discarded pharmaceuticals collected at designated pharmacies and police stations in San Francisco. Pick-ups must be available on both a regularly scheduled and on-call basis, depending on the collection site’s individual needs. The contractor will also provide supplies and equipment as necessary for accomplishing this task.

Modi-
fication

6/30/2016

 

Recommendation:

Adopt the report.  Approve the request for proposed personal services contracts; notify the Office of the Controller and the Office of Contract Administration.

 

(8)

Review of Request for Approval of Proposed Personal Services Contract Number 4021-10/11.  (File No. 0035-14-8) – Action Item

4021-10/11

GENERAL
SERVICES
AGENCY - CITY
ADM

Current Approved Amount
$89,000,000
Increase Amount Requested
$90,000,000
New Total Amount Requested
$179,000,000

The Risk Management Division of the Office of the City Administrator seeks to reestablish a pool of as-needed insurance brokers and to place insurance and provide specialized support and independent analysis (e.g., act as independent insurance advisor, proactively analyze the City’s insurance programs and identify risk transfers and risk financing options), risk analysis and Enterprise Risk Management consultant services (e.g., assess  risks and propose an enterprise solution to mitigate/measure/improve the City’s risk profile), insurance services (e.g., design policies and programs most advantageous to the City for coverage of exposures), and claims support services (e.g., represent the City in policy interpretation and negotiations with carriers) The pool will be utilized by multiple departments including the Airport, SFMTA, SFPUC, and Port. During the six year period, approximately $53 million will be for insurance premiums and approximately $7 million for risk management consultant services. Vendors will also train City managers on new international standards for Enterprise Risk Management.

Modi-
fication

11/26/2021

 

March 3, 2014:

No action taken.  Personal Service Contract #4021-10/11 was postponed to the meeting of March 17, 2014 at the request of the General Services Agency.

 

 

 

 

Recommendation:

Adopt the report.  Approve the request for PSC# 4021-10/11; notify the Office of the Controller and the Office of Contract Administration.

CONSENT AGENDA

 

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

(9)

San Francisco Municipal Transportation Agency’s Conviction History Presentation.
(File No. 0055-14-1) – Action Item

 

 

 

Recommendation:

Accept the presentation.

 

 

(10)

San Francisco Municipal Transportation Agency’s Report on 2013 Equal Employment Opportunity Workforce Utilization Analysis.  (File No. 0054-14-1) – Action Item

 

 

 

Recommendation:

Adopt the report.

 

 

 

 

REGULAR AGENDA

 

(11)

Proposed Revisions to the Civil Service Commission’s Policy on Requests to Extend Approval to Contract Out under Personal Services Contracts.  (File No. 0058-14-8) – Action Item

 

 

 

Recommendation:

Adopt the Executive’s Officer’s report; establish the recommended policies on requests for additional approval to contract out services under approved PSCs.

(12)

Proposed Civil Service Commission’s Policy on Future Employment Restrictions; and Proposed Amendments to Civil Service Rule Series 022, Request to Remove Department Ban.  (File No. 0059-14-5) – Action Item

 

 

 

 

Recommendation:

Adopt the Executive’s Officer’s report; direct the Executive Officer to post the proposed policy on future employment restrictions to meet and discuss the proposed policy with any interested stakeholders; and direct the Executive Officer to post the proposed amendments to Civil Service Rule Series 022 for adoption as required under the Charter and Civil Service Rules, and to meet and discuss the proposed revisions with affected labor union(s) and other interested stakeholders.

 

 

 

(13)

Request from the Municipal Transportation Agency to Adopt a Permanent Civil Service Rule 411A – Position Based Testing Program.  (File No. 0056-14-5) – Action Item

 

 

 

 

Recommendation:

Accept the Executive Officer’s report; consider the Municipal Transportation Agency’s request to make permanent Civil Service Rule 411A.  Should the Commission grant the request to make permanent or otherwise extend the provisions of Civil Service Rule 411A: Direct the Executive Officer to post the revised Civil Service Rule 411A for adoption as required under the Charter and Civil Service Rules, and to meet and discuss the proposed revisions with affected labor union(s) and other interested stakeholders.

 

 

 

(14)

Appeal by Karla Gottschalk of the Human Resources Director’s Determination That There Was Insufficient Evidence to Support Her Charges of Discrimination.  (File No. 0195-11-6) – Action Item

 

 

 

 

December 17, 2012:

Off calendar.  The Executive Officer to seek advice from the City Attorney on the time frame for court filings.  (Vote of 3 to 0) 

 

 

 

 

Recommendation:

Adopt the report.  Sustain the decision of the Human Resources Director; Deny the appeal by Karla Gottschalk.

 

 

 

SEPARATIONS AGENDA

 

(15)

Request for hearing by Bernard Block on his Future Employment Restrictions with the San Francisco Municipal Transportation Agency and City and County of San Francisco.  (File No. 0079-11-7) – Action Item

 

 

 

 

October 17, 2011:

No future employment with the Municipal Transportation Agency.  (Vote of 3 to 0) 
Note:  Mr. Block failed to appear.

 

 

 

 

November 7, 2011:

Cancelled due to lack of quorum due to illness.  (Vote of 3 to 0)

 

 

 

 

November 21, 2011:

Continued to a meeting when the Deputy City Attorney can provide the Commission with further direction as to restrictions the Commission might impose that will insure continued public safety and in the specific instance of Mr. Block, that the Commissioners be as fair as possible in making sure that what is done by way of restrictions are in fact legal.  (Vote of 3 to 0)

 

 

 

 

Recommendation:

Adopt the report.  Uphold the San Francisco Municipal Transportation Agency’s decision; Deny the appeal of Bernard Block regarding the proposed restriction on his future employment with the Municipal Transportation Agency, and the proposed restriction on his future employment with the City and County of San Francisco subject to the review and approval of the Human Resources Director after satisfactory completion of two years’ work experience outside City and County service.

CLOSED SESSION AGENDA

 

(16)

Public comment on all matters pertaining to Items #17 through #20.

 

 

(17)

Vote on whether to hold Item #18 in Closed Session – Action Item.
Basis for Closed Session: Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b))

 

 

(18)

Closed Session – Appeal by Stephen Albonico of his Background Rejection for a 1054 IS Business Analyst–Principal Position with the San Francisco Police Department. 
(File No. 0336-13-4) – Action Item

 

 

 

Recommendation:

Adopt the report; deny the appeal by Stephen Albonico.

 

 

(19)

Reconvene in Open Session.

 

 

(20)

Vote on whether to elect to disclose any or all discussions held on Item #18 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item

 

 

(21)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

 

 

(22)

ADJOURNMENT