Civil Service Commission - May 5, 2014 - Meeting Minutes

CALL TO ORDER

2:02 p.m.

ROLL CALL

President Scott R. Heldfond

Present

Vice President E. Dennis Normandy

Present

Commissioner Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Gina M. Roccanova

Present

President Scott R. Heldfond presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Marcus Campos indicated that the month of May marked the one-year anniversary of the incident that occurred at his former workplace at Laguna Honda Hospital.  Mr. Campos voiced his frustration on his appeal process and did not feel any justice had been served on his behalf.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of April 21, 2014

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Donna Kotake, on behalf of Human Resources Director Micki Callahan, informed the Commission that the Department of Human Resources has settled with eleven labor organizations to date, and that it hopes to settle with the City’s largest organization later this week.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Executive Officer Jennifer Johnston welcomed Julia Friedlander as the newly assigned Deputy City Attorney to the Civil Service Commission.  Ms. Johnston also indicated that she would be submitting to the Commission for its review the proposed Goals and Objectives for Fiscal Year 2014-2015.  She encouraged members of the public to provide her with any suggestions or recommendations for consideration.

0091-14-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

43766 - 13/14

AIRPORT

COMMISSION

$800,000

Consultant will assist in the development of a Safety Management System (SMS) compliant with Federal Aviation Administration (FAA) Circular, Code of Federal Regulations Title 14 Part 139 and International Civil Aviation Organization (ICAO) guidelines. SMS is the formal, business approach to managing safety risk, which includes a systemic approach to managing safety, including the necessary organizational structures, accountabilities, policies and procedures. Consultant will research and develop reports comparing existing San Francisco Airport (SFO) safety methods to industry best practices and regulatory requirements. Consultant will recommend and evaluate the performance of additional consultants, and develop an implementation plan, identifying the progression of SMS activities and recommend use of SFO staff and resources to operate the SMS.

Regular

12/31/2020

42508 - 13/14

PUBLIC HEALTH

$270,000

This temporary shuttle bus service will operate six hours a day during peak commute times to decrease the number of single-occupancy vehicles traveling to the San Francisco General Hospital (SFGH) campus. This service is intended to positively impact air quality and reduce traffic and congestion related to the Rebuild of SFGH. The shuttle will operate between SFGH and major transit hubs as directed by the SFGH Rebuild Environmental Impact Report’s Environmental Mitigation Measures while the SFGH Rebuild project is underway. The goal of this project is to reduce environmental hazards from excess traffic and improve transportation options.

Regular

6/30/2017

42995 - 13/14

PUBLIC HEALTH

$3,000,000

Deployment of proprietary clinical documentation/International Statistical Classification of Diseases (ICD)-10 (10th revision) solutions, in order to meet the nationally mandated conversion to ICD-10 standard. Various vendor provided solutions will integrate within existing Electronic Medical Record systems in order to facilitate physician documentation, improve compliance and ensure appropriate reimbursement.

Regular

3/30/2019

45752 - 13/14

PUBLIC

UTILITIES

COMMISSION

$2,000,000

The following will be provided to various San Francisco Public Utilities Commission (SFPUC) divisions/entities: General and position specific Incident Command System (ICS) training under National Incident Management System (NIMS), Table Top Training Exercises semi-annually, Full Functional Training Exercises bi-annually, Preparation of Summary of Training and Comments (After Action Reports), Revise/Update Emergency Operating Procedures and Field Operations Guides as necessary, assistance with the development of an alternative emergency drinking water plan, and general project management.

Regular

6/30/2018

48552 - 13/14

RECREATION

AND PARK

COMMISSION

$838,000

(i) Design Development Documents in sufficient detail and completeness to show and describe among other things, the size and character of the Improvements as to the architectural, structural, mechanical and electrical systems and materials. (ii) Preliminary (50%) Construction Documents, which shall generally include (a) site plans at appropriate scale showing the building, streets, walks, and other open spaces, with all land uses designated and all site development details and bounding streets, and points of vehicular and pedestrian access shown, (b) all building plans and elevations at appropriate scale, (c) building sections showing all typical cross sections at appropriate scale, floor plans, (e) preliminary tenant improvement plans, if applicable, (f) plans for public access areas, (g) outline specifications for materials, finishes and methods of construction, (h) exterior signage and exterior lighting plans, (i) material and color samples, and (j) roof plans showing all mechanical and other equipment.

Regular

3/1/2019

4055 - 10/11

PORT

Current Approved Amount

$1,200,000

Increase Amount Requested

$ 1,409,396

New Total Amount Requested

$ 2,609,396

See attached 'Scope of Services and Project

Summary.'

Modi-

fication

12/31/2017

4127-09/10

PUBLIC

HEALTH

Current Approved Amount

$265,000

Increase Amount Requested

$ 350,000

New Total Amount Requested

$615,000

This modification will extend the PSC in order to cover the initial term of services that will be awarded as a result of the planned Requests for Proposals (RFPs). Approval is requested for five years, since the need for these as-needed, intermittent services is expected to continue and the Department expects funding to continue to be available. Contractors providing services under this PSC provide services to unique populations, including the many Tom Waddell Health Clinic patients who are often homeless, inmates of the County jail who may need services within the jails on-site, and residents of Laguna Honda Hospital requiring as-needed podiatry services who often are disabled and/or elderly.

Modi-

fication

6/30/2021

48796 - 13/14

SHERIFF

Current Approved Amount

$400,000

Increase Amount Requested

$1,600,000

New Total Amount Requested

$ 2,000,000

Services are needed to provide electronic home detention services and case management services for inmates who qualify for home detention as an alternative to incarceration. Services include adjunct case management to monitor inmate's outpatient participation in substance abuse or mental health programs and urinalysis to monitor sobriety.

Modi-

fication

3/31/2019

Disclosure:

On PSC #48552-13/14, in an abundance of caution, Commissioner Favetti disclosed that her husband used to work at the Geneva office building located on Geneva and Ocean and that he has provided oral histories for the project that is going up at that location.  Commissioner Favetti has also been involved in many of the design projects in that area, though not for this particular site.  She therefore believes that she could vote fairly on this matter.

Speakers:

Jacquie Hale from the Department of Public Health spoke on PSC #42508-13/14.

Kofo Domingo and Joshua Gale from the Public Utilities Commission spoke on PSC #45752-13/14.

Steven Reel from the Port of San Francisco spoke on PSC #4055-10/11.

Action:

1) Approved PSC #42508-13/14, with the condition that the Department of Public Health report back to the Executive Officer to confirm the classes that will be affected, and that notice is given to the appropriate union and that there is an accord.  (Vote of 5 to 0)

2) Approved PSC #45752-13/14, with the condition that the request to contract out is amended and resubmitted to reflect that the department’s request is based on the fact that the services require special expertise, not because the hiring process takes too long.  (Vote of 5 to 0)

3) PSC #4055-10/11 was continued to a future meeting so that the Port of San Francisco can repost the PSC request with an adequate description of the contract so that the average person can understand what is being considered, and with information on what training would be involved.  (Vote of 5 to 0)

4) Approved the request for all remaining PSCs (PSC numbers 43766-13/14; 42995-13/14; 48552-13/14; 4127-09/10 and 48796-13/14).  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0074-14-5

Recommendation to Adopt the Proposed Revisions to Civil Service Rule 414.37.7 (Exempt Appointments Pursuant to Charter Section 8A.104) – Affecting Employees in Managerial Classification/Positions at the Municipal Transportation Agency.  (Item No. 8)

April 7, 2014:

Adopted the Executive Officer’s report; directed the Executive Officer to post the proposed revisions to Civil Service Rule 414.37.7 for adoption as required under the Charter and Civil Service Rules, and to meet and discuss the proposed revisions with the Municipal Executives’ Association and any other interested stakeholders.  (Vote 5 to 0)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Accepted the Executive Officer’s staff report; adopted the recommended amendments to Civil Service Rule 414.37.7.  (Vote of 5 to 0)

0094-14-5

Report on the Implementation of the Fire Pilot Program under Civil Service Rule 311.10.1, Pilot Program – Release of Rating Keys; and Proposed Amendment to Extend Fire Pilot Program under Civil Service Rule 311.10.1 to March 19, 2015, Affecting Uniformed Members of the San Francisco Fire Department.  (Item No. 9)

Speakers:

Dave Johnson, Department of Human Resources

Action:

Adopted the Department of Human Resources’ staff report, and requested that the Department of Human Resources include in its next report information on whether there has been any change in the number of challenges to any particular exam since the pilot program began.  Directed the Executive Officer to post the proposed amendment to Civil Service Rule 311.10.1 to extend the Fire Pilot Program to March 19, 2015, as required under the Charter and Civil Service Rules, but with the additional amendment that the “sunset” contract language be replaced with Civil Service Rule terminology; and to meet and discuss the proposed revisions with any interested stakeholders.  (Vote of 5 to 0)

0028-14-6

Appeal by Mandana Siyadat of the Human Resources Director’s Determination that there was Insufficient Evidence to Sustain Her Allegation of Harassment/Hostile Work Environment Due to Her Gender and National Origin, EEO File No. 1652.

(Item No. 10)

Speakers:

Mathew Valdez, Department of Human Resources

Linda Simon, Department of Human Resources

Zachery Williams, Department of Human Resources

Mandana Siyadat, Appellant

Tim Jenkins, Local 856

Diana Bello, SEIU, Local 1021

Action:

Adopted the staff report; denied the appeal by Mandana Siyadat.  Recommended that a Department of Public Health representative with authority meet with Ms. Siyadat to address her concerns and strategize on how to protect her from any further adverse employment actions.  Directed the Executive Officer to communicate to the Department of Public Health how very seriously the Civil Service Commission takes this matter, and to report back to the Civil Service Commission with an update on any additional actions that the Department of Public Health takes in response to the Commission’s findings and recommendation.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 11)

None.

ADJOURNMENT  (Item No. 12)

3:21 p.m.