Civil Service Commission - November 17, 2014 - Meeting Minutes

CALL TO ORDER

2:05 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Scott R. Heldfond

Present

Commissioner Gina M. Roccanova

Present

Vice President Douglas Chan presided until President E. Dennis Normandy arrived during item No. 7.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

None.

APPROVAL OF MINUTES - Action Item

Regular Meeting of November 3, 2014

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS

None.

HUMAN RESOURCES DIRECTOR’S REPORT

0241-14-1

Best Practices on EEO Complaints Filing Timelines.  (Item No. 5)

Speakers:

Micki Callahan, Human Resources Director

Action:

Adopted the report; Direct the Human Resources Director to have further discussions and report back to the Commission on possible recommendations to the overall policy and guidelines.  (Vote of 5 to 0)

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Sandra Eng, Acting Executive Officer reported about the Sunshine Ordinance Task Force concluded that there were no violations in the Civil Service Commission’s action to conduct Inspector Frank Lee’s appeal in a closed session due to peace officer personnel records (Penal Code 832.7).

0242-14-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No.7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47329-14/15

Airport Commission

$250,000

San Francisco International Airport (SFO) has a fleet of 32 shuttle buses and provides service for both passengers and employees at the Airport.  SFO requires a vendor to provide and install upgraded video surveillance software and/or hardware on the shuttle buses so that all the buses have the same system.  The services component of this contract is expected to be approximately $10,000.

Regular

6/30/2015

48987-14/15

Airport Commission

$3,500,000

Complex environmental analyses, compliance monitoring and reporting tasks requiring specialized expertise and extensive knowledge of federal, state, and local regulations, especially those pertaining to airports.  These tasks may include, but are not limited to:  obtaining regulatory permits; assisting with consultation with agencies and public outreach; producing environmental studies; performing specialized resource investigations; performing technical modeling; and monitoring of construction sites and project mitigation sites in accordance with appropriate federal, state, and  local environmental regulations.

Regular

12/31/2020

41758-14/15

Airport Commission

$3,750,000

Scope of work consists of two components; contractor will 1) provide ongoing technical maintenance services for the Parking Access and Revenue Control System(PARCS) at the Airport’s parking facilities and 2) provide design, planning and migration services to support an upgrade of the PARCS, which includes new hardware and proprietary software developed by the contractor.

Regular

6/30/2020

37643-13/14

City Planning

$300,000

The Exploratorium will place a new approximately 3,000 sq. ft. temporary Living Innovation Zone in UN Plaza for two (2) years; Lead design process from concept sketches to design build; Solicit community feedback with district stakeholders; Produce 2D site plan and 3D site renderings for presentations and permit; Design and construct temporary Living Innovation Zone features; and Develop and fabricate 3-4 sit-specific zones.

Regular

6/30/2018

3032-13/14

City Planning

$500,000

The Department is conducting a Citywide Street Tree Census to inventory the city’s 105,000 street trees, as the City lacks a comprehensive database of the street trees.  Current, accurate, and up-to-date data is necessary for ongoing street tree maintenance, hazard mitigation, and planting within the City’s public right-of-way.  In addition, this data will be analyzed to quantify ecosystem services provided by the street tree population.  This data will provide both City agencies and the public with a wealth of information about the trees on San Francisco’s streets and lead to improved management and monitoring of this important urban natural resource.

Regular

6/30/2018

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40712-14/15

General Services Agency –
Public Works

$800,000

Cleaning of equipment and structural components of pigeon waste, nets, and feathers.  Also include disinfection of impacted areas as needed.  Installation of pigeon abatement devices including but not limited to deterrent spikes, netting, deterrent tape, ultrasonic devices and static electricity devices.

Regular

9/30/2019

43822-14/15

General Services Agency –

Technology

$250,000

The San Francisco Police Department (SFPD) is requesting proposals for a turnkey, fully integrated and highly compatible video wall and digital signage solution at the new Police Headquarters on the public safety campus, including all equipment, software licensing, system integration and professional implementation services.  All primary equipment, servers, software, applications, etc. will be located in the Network Equipment Room or other viable location in the Police Headquarters on the public safety campus.  The proposed solution should have mainstream hardware and software components with no or minimal proprietary components.  Due to the nature of public safety and emergency preparedness, SFPD is seeking a solution that allows the Administrative Department Operations Center, in the event of an emergency or disaster, to serve and operate simultaneously with the primary Department Operations Center, maintaining the same functions and features, and also serve as a backup if the primary DOC becomes unavailable or inoperable.

Regular

11/30/2015

30933-13/14

Sheriff

Current Approved Amount

$135,000

Increase Amount Requested

$65,000

New Total Amount Requested

$200,000

Operate a shuttle service from Civic Center BART station and Balboa Park BART station to San Bruno Jail.  The shuttle service operates on weekends and all major holidays from 7:00 am – 2:30 pm.

Modi-

fication

Current Approved Duration

04/01/2015-03/31/2016

Speakers:

Lisa Randall, Airport spoke on PSC #48987-14/15

Lisa Randall and Kevin Van Hoy, Airport spoke on PSC #41758-14/15

Danny Yeung, City Planning spoke on PSC #43032-13/14

Action:

1) Approved PSC #48987-14/15 with the condition that the Airport needs to resubmit page #18 of the package and amend it to show as previously submitted “as needed nature of this services”.  (Vote of 5 to 0)

2) Approved PSC #41758-14/15 with the condition that the Airport needs to resubmit with amendment to include that this contract is for “user training” not “maintenance training”.   (Vote of 5 to 0)

3) Approved the request for recusal Commissioner Roccanova to vote on PSC #37643-13/14.  (Vote of 5 to 0)

4) Approved PSC #37643-13/14.  (Vote of 4 to 0)

5) Approved PSC #43032-13/14 with the condition to amend the training portion of the contract and specify they will be coordinating other departments involved.  (Vote of 5 to 0)   

6) Adopted the report.  Approved the request for proposed Personal Services Contracts; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0240-14-1

Annual Review of Exempt and Non-Exempt Classifications at the San Francisco Municipal Transportation Agency.  (Item No. 8)

Speakers:

Clare Leong, Municipal Transportation Agency

Action:

Adopted the report.  (Vote of 5 to 0)

0162-12-7

Request for Hearing by Sylvia Courtney on behalf of George Dugan, Sewer Repair Supervisor (Job Code 7246) on his Future Employment Restrictions with the City and County of San Francisco.  (Item No. 9)

Speakers:

None.

Action:

Postponed to the meeting of December 15, 2014 at the request of Mr. Dugan.

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 10)

None.

ADJOURNMENT (Item No. 11)

2:53 p.m.