Civil Service Commission - October 20, 2014 - Meeting Agenda
AGENDA
Regular Meeting
October 20, 2014
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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REGULAR AGENDA |
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CLOSED SESSION |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/civilservice, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
October 20, 2014
2:00 p.m.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President E. Dennis Normandy |
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Vice President Douglas S. Chan |
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Commissioner Scott R. Heldfond |
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Commissioner Kate Favetti |
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Commissioner Gina M. Roccanova |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES - Action Items |
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(3) |
Regular Meeting of October 6, 2014 |
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Recommendation: |
Adopt the minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(7) |
Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0224-14-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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41396-14/15 |
DEPARTMENT OF EMERGENCY MANAGEMENT |
$150,000 |
The vendor will provide the Department of Emergency Management with polygraph examinations of final entry Division of Emergency Communications (DEC) candidates. The vendor will also provide written reports for all examined candidates. |
Regular |
6/30/2020 |
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47931-14/15 |
PUBLIC UTILITIES COMMISSION |
$2,000,000 |
To provide for green infrastructure projects: civil engineering, landscape architecture, urban design, survey, and geotechnical services specific to green infrastructure project design and delivery; Planning, research, preliminary engineering, project management, engineering design and support for capital and programmatic green infrastructure projects; Green infrastructure construction management, inspection and maintenance planning and implementation; QA/QC services; Research problems, develop studies, provide technical data analysis, identify conceptual design solutions, execute master plans; Habitat assessment for project placement and plant selection; Cost-benefit analyses to inform capital project selection; Creek daylighting expertise including planning and design services (master planning, urban design, safety and accessibility planning and guidance), technical services (engineering, landscape architecture, geomorphology, modeling, and erosion analysis; Regulatory compliance with and enforcement of the San Francisco Stormwater Management Ordinance, including project processing, design review, research of emerging policy and regulatory issues associated with the National Pollutant Discharge Elimination System Permit, inspection, and enforcement of Maintenance Agreements; Decentralized wastewater treatment analysis and design; Wastewater/stormwater/ energy nexus analysis for capital project optimization; and project planning and design with a focus on water conservation, drought planning, and groundwater recharge planning. |
Regular |
12/31/2018 |
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48499-14/15 |
GENERAL SERVICES AGENCY – PUBLIC WORKS |
$1,600,000 |
As-needed learning and training services to support staff of design, engineering and construction management divisions regarding industry best practices, such as: sustainable design, design-build project delivery, negotiation strategy, technical training, mediation and partnering. The Department of Public Works intends to award up to four contracts of up to $400,000 value each, total contracts not to exceed $1,600,000. |
Regular |
12/31/2018 |
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49599-14/15 |
GENERAL SERVICES AGENCY – CITY ADMIN |
$150,000 |
Phase 1: Provide peer review for architectural and engineering designs related to the construction of a new Fleet Maintenance Facility. Phase 2: Provide oversight for construction management tasks during the construction of the Facility. |
Regular |
9/30/2015 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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43990-14/15 |
DEPARTMENT OF BUILDING INSPECTION |
$400,000 |
San Franciscans live in one of the world’s most at-risk seismic zones – placing a special responsibility upon those who live here, along with key local, state and Federal agencies, to take steps and prepare themselves, and their families, for the next Big One. Experts predict that a major earthquake will strike San Francisco and the immediate Bay Area in the next 25 years – so we know it is not a question of “IF,” but only a matter of “WHEN” we will have to respond to such a disaster, as well as to take steps to help the City recover from any damage and devastation caused by such a natural disaster. This request is aimed at providing effective community outreach materials to one of the City’s largest minority populations – the Chinese community – and specifically to provide helpful preparation and information materials in multiple media outlets, and in the Chinese language, to enable this important segment of our local community to understand what to do in the immediate aftermath of a major earthquake. See attached for complete description. |
Regular |
6/30/2018 |
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4126-11/12 |
ADULT PROBATION |
Current Approved Amount $500,000 Increase Amount Requested $890,000 New Total Amount Requested $1,390,000 |
San Francisco Adult Probation Department (APD) needs individuals that have dual expertise in reentry and evidence based criminal justice strategies and technical service: facilitation, grant writing, strategic planning, evaluation, capacity building and communications. The expertise of the technical services providers is unique, unrepresented and greatly needed in APD. |
Modi- Fication |
Current Approved Duration 7/1/2012-6/30/2017
Additional Duration Requested 9/15/2014-12/31/2017
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4127-11/12 |
ADULT PROBATION |
Current Approved Amount $12,500,000 Increase Amount Requested $0 New Total Amount Requested 12,500,000 |
Criminal Justice (CJ) research shows that offender recidivism is reduced when reentry services target “criminogenic needs” and “community functioning factors.” The San Francisco Adult Probation Department (APD) seeks to expand local reentry services capacity by working with entities that have expert knowledge of the CJ system and demonstrated success delivering a range of evidence based reentry services including substance abuse treatment, mental health, housing, education and employment services. |
Modi- Fication |
Current Approved Duration 7/1/2012-6/30/2017
Additional Duration Requested 6/30/2017-3/31/2020 |
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4056-11/12 |
AIRPORT COMMISSION |
Current Approved Amount $450,000 Increase Amount Requested $200,000 New Total Amount Requested $650,000 |
Provide as-needed individualized and small group instruction (e.g. one-on one instruction and leadership development) to senior and managerial staff, based on the SFO Competency Model, strategic management skills in an aviation environment: aviation and airport strategic planning, aviation financial management and analysis for non-financial managers, execution in a civil service environment, strategic innovation in the public sector, change management, advanced communication skills, and negotiation skills), with an emphasis on achieving the Airport's 5 year strategic goals, organizational objectives and core values. General objectives of the contract are: |
Modi- Fication |
Current Approved Duration 6/24/2014-6/30/2019
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4158-08/09 |
AIRPORT COMMISSION |
Current Approved Amount $562,500 Increase Amount Requested $90,000 New Total Amount Requested $652,500 |
Ongoing representation of the San Francisco International Airport (SFO) before the California State Legislature and Executive Administration to identify and advocate for or against legislation and regulatory matters that impact the Airport. This work requires maintaining good relationships with the staff of state legislators. |
Modi- Fication |
Current Approved Duration 7/1/2009-12/31/2016 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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38697-13/14 |
CITY PLANNING
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Current Approved Amount $100,000 Increase Amount Requested $900,000 New Total Amount Requested $1,000,000 |
Grantee (Friends of the Urban Forest) will work with residents, property owners, local neighborhood groups, business, and other interested organizations to publicize, organize (including necessary permitting), and facilitate community engagement with planting street trees and installing sidewalk gardens. Activities may include, and are not limited to: coordinating neighborhood tree planting events; neighborhood notification of tree planting events; assisting property owners in obtaining any necessary permits; removal and disposal of sidewalk; providing trees, plants, and supporting hardware; 18 month of care and maintenance following planting; and engaging community and corporate volunteers in planting efforts. |
Modi- Fication |
Current Approved Duration 5/1/2014-12/31/2018 |
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4085-07/08 |
PUBLIC UTILITIES COMMISSION |
Current Approved Amount $2,500,000 Increase Amount Requested $5,000,000 New Total Amount Requested $7,500,000 |
A full service environmental laboratory will provide “as needed” reference laboratory testing of drinking water, wastewater, groundwater, soils, sediments, solids, hazardous waste, and biota (tissues). |
Modi- Fication |
Current Approved Duration 7/1/2011-3/20/2015
Additional Duration Requested 3/21/2015-3/20/2020 |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
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REGULAR AGENDA |
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(8) |
Human Services Agency’s Report on Personal Service Contract Number 2003-08/09 and Their Discussions with SEIU, Local 1021. (File No. 0225-14-8) – Action Item |
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Recommendation: |
Adopt the staff report. |
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(9) |
Recommendation to Adopt Revisions to the Civil Service Commission’s Policy on Personal Services Contracts. (File No. 0196-14-5) – Action Item |
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September 15, 2014: |
Adopted the Executive Officer’s report; directed the Executive Officer to post the proposed amendments to the Commission’s Policy on Personal Service Contracts, with the Commission’s additional revisions and on the condition that broiler plate language is added to the Notice of Actions; and directed the Executive Officer to meet and discuss the amendments with any interested stakeholders. (Vote of 5 to 0) |
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Recommendation: |
Adopt the Executive Officer’s report; and adopt the proposed amendments to the PSC policy as posted on September 18, 2014. |
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(10) |
Recommendation to Adopt Proposed amendments to Civil Service Rule 412.30 Tenure of Eligible Lists; and Rule 412.31 Provision for Automatic Expiration of Eligible Lists. (File No. 0216-14-5) – Action Item |
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October 6, 2014: |
Accepted the Acting Executive Officer’s report; directed the Acting Executive Officer to post the proposed Rule 412.30 and 412.31 for adoption following meet and confer with the affected labor union. (Vote of 4 to 0) |
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Recommendation: |
Accept this staff report and adopt the amendments to Civil Service Commission Rules 412.30 Tenure of Eligible Lists and 412.31 Provision for Automatic Expiration of Eligibles Lists. |
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CLOSED SESSION |
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(11) |
Filling the vacancy of the position of Executive Officer – Personnel Matter. |
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A) |
Public Comment on all matters pertaining to the Agenda item and the potential closed session. |
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B) |
Vote on whether to hold closed session pursuant to San Francisco Administrative Code Section 67.10 (b) and California Government Code Section 54957 (b) (1) - Public Employee Appointment – Human Resources Director. – Action Item |
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1) |
PERSONNEL MATTER - Public Employee Appointment – Executive Officer (Discussion and Possible Action Item) California Government Code Section 54957 (b) (1) and San Francisco Administrative Code Section 67.10 (b) |
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C) |
Reconvene in open session: |
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1) |
Vote to elect whether to disclose any or all discussions held in closed session. |
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2) |
Disclosure of action taken in closed session pursuant to California Government Code Section 54957.1 (a) (5) and San Francisco Administrative Code Section 67.12(b) (4). |
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August 22, 2014: |
The Commission agreed on the following actions:
(Vote of 4 to 0)
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Recommendation: |
Open for discussion. |
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(12) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(13) |
ADJOURNMENT |
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