February 15, 2012
AGENDA
SHELTER MONITORING COMMITTEE
February 15, 2012
10:00 AM
City Hall, Room 408
San Francisco, CA 94102
Roster:
Chair Elizabeth Ancker Vice Chair Matt Luton
Secretary Ramon Lacayo III Committee Member Will Daley
Committee Member Kenneth Dotson Committee Member Simon Martinez
Committee Member Deborah Muise Committee Member David Nakanishi Committee Member Kandi Patterson Committee Member Maxine Pauson
Committee Member Reginald Upshaw Committee Member Cindy Ward
PUBLIC COMMENTS WILL BE TAKEN FOR EACH AGENDA ITEM AS INDICATED.
CALL TO ORDER/ROLL CALL/AGENDA ADJUSTMENTS 2 min
I. MINUTES ACTION 5 min
The Committee will review the draft December 14, 2011 Minutes.
Explanatory document- January 18, 2012 Committee Minutes
Public Comment will be heard before the proposed action.
Proposed Action: Approve Minutes.
II. REPORTS DISCUSSION
A. Shelter Status Report HSA Representative 20 min
Human Service Agency (HSA) Report
• Winter Shelters
• Shelter Vacancy Report-Single Adult & Interfaith
• Shelter Turn Away Report-Family Shelter-Hamilton Emergency
• Family Waiting List-Connecting Point
• Budget Update
B. Standard of Care Report Bernice Casey
III. PUBLIC COMMENT DISCUSSION 3 min
Members of the public may address the Committee on items of interest to the public that are within the subject matter jurisdiction of the Committee for up to three minutes. With respect to an action item [denoted by Proposed Action after the agenda item] on the agenda, members of the public may address the Committee for up to two minutes at the time such item is called. With respect to a discussion item [denoted by Discussion] on the agenda, members of the public may address the Committee for up to one minute at the time such item is called. Members of the public may only speak once per agenda item.
IV. NEW BUSINESS DISCUSSION/ACTION
A. Confidentiality Overview Linda Ross 30 min
Deputy City Attorney Linda Ross will review confidentiality laws as they apply to the Shelter Monitoring Committee.
Explanatory document-March 28, 2007 Statutory Requirements Regarding Confidentiality prepared by Deputy City Attorney Williams Jennifer Williams
B. Updated Polices & Procedures Elizabeth Ancker 20 min
The Committee will review changes to the Policies & Procedures and make needed changes and edits.
Explanatory document- Version 14 Policies & Procedures
Public Comment will be heard before the proposed action.
Proposed Action: Approve Policies and Procedures
C. Quarterly Report Elizabeth Ancker 30 min
The Committee will review the 2nd Quarterly Report, covering September-December of 2012 and make needed changes and edits.
Explanatory document- 2nd Quarterly Report 2011-2012
Public Comment will be heard before the proposed action.
Proposed Action: Approve Quarterly Report
D. Safety Protocols Elizabeth Ancker 15 min
The Committee will discuss safety protocols in the shelter system.
Public Comment will be heard before the proposed action.
Proposed Action: Approve Next Steps
V. INFORMATION REQUESTS DISCUSSION
A. Staff Report Bernice Casey 5 min
The Committee will review the February 2012 staff report.
Explanatory document-February 2012 staff report
B. Information Requests Elizabeth Ancker 5 min
The Committee put forward any items discussed during the meeting requiring an Information Request from a City & County of San Francisco agency or contracted agency.
Adjournment
This item requires a motion, a second, and to be carried.
Public Comment will be heard before the proposed action.
Proposed Action: Approve adjournment
To obtain copies of the agenda, minutes, or any explanatory documents, please contact Bernice Casey at 415.255.3653 or Bernice.casey@sfdph.org 72 hours before the meeting.
To obtain a disability-related modification or accommodation, including auxiliary aids or services to participate in the meeting, please contact Bernice Casey at 415.255.3642 or Bernice.casey@sfdph.org at least two business days before the meeting.
City Hall is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices are available and meetings are open-captioned. Agendas are available in large print. Materials in alternative formats, American Sign Language interpreters, and other format accommodations will be made available upon request. Please make your request for alternative forma or other accommodations to the Shelter Monitoring Committee at 415.255.3642. Providing at least 72 hours notice prior to the meeting will help ensure availability.
The nearest BART station is Civic Center Plaza at the intersection of Market, Grove, and Hyde Streets. The MUNI Metro lines are the F, J, K, L, M, and N (Civic Center Station or Van Ness Avenue Station). MUNI bus lines serving the area are the 47 Van Ness, 9 San Bruno, and the 6, 7, 71 Haight/Noreiga. Accessible curbside parking is available on Oak and Hickory Streets.
The ringing of and use of cell phones, pagers, and similar sound producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager or other similar sound-producing electronic devices.
In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees maybe sensitive to various chemical based scented projects. Please help the City to accommodate these individuals.
Know Your Rights under the Sunshine Ordinance(Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE, OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE THROUGH:
Chris Rustom, Administrator
Sunshine Ordinance Task Force
City Hall, Room 244
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4689
Phone 415.554.7724
Fax 415.554.7854
E-mail sotf@sfgov.org
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library, and on the City’s website at www.sfgov.org.
Lobbyist Registration and Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code § 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300; fax (415) 581-2317; web site: sfgov.org/ethics.
