February 15,2012

DRAFT MINUTES
SHELTER MONITORING COMMITTEE
February 15, 2012
10:00 AM
City Hall, Room 408
San Francisco, CA 94102
Members Present:
Chair Elizabeth Ancker
Vice Chair Matt Luton
Secretary Ramon Lacayo III
Committee Member Will Daley
Committee Member Ken Dotson
Committee Member Deborah Muise
Committee Member Kandi Patterson
Committee Member Reginald Upshaw
Committee Member Cindy Ward

Members Excused:
Committee Member David Nakanishi
Committee Member Maxine Pauson

Members Unexcused:
Committee Member Simon Martinez

I. MINUTES
The Committee reviewed the draft January 18, 2012 Minutes and made corrections.
m/s/c (Upshaw/Muise/Unanimous)
Action: Approved amended Minutes
No public comment.

II. REPORTS
A. Shelter Status Report
Committee Member Cindy Ward reviewed the vacancy data for single and family shelters. Ms. Ward discussed the death that happened at MSC South earlier in month, including the support services offered by the City and County of San Francisco as well as HSA protocols around safety. Ms. Ward reported that the Connecting Waiting List for families was 199 and that there were 18 families on the priority list.
No public comment

B. Standard of Care Report
Committee staff Bernice Casey reviewed the SOC data and stated that the written report would be circulated at the March 2012 meeting.
No public comment

III. PUBLIC COMMENT
No public comment.

IV. NEW BUSINESS
A. Confidentiality Overview
Deputy City Attorney Linda Ross reviewed confidentiality laws as they apply to the Shelter Monitoring Committee. The laws included federal, state, and local laws. Ms. Ross stated that the confidentially laws are for the benefit of an individual’s right to confidentiality. Ms. Ross highlighted the Committee’s own policies which cover confidentiality, including the policy that client names are never used in public reports and staff names are only used to identify them by position.
No public comment

B. Updated Polices & Procedures
The Committee reviewed changes to the Policies & Procedures and made needed changes and edits.
m/s/c (Muise/Upshaw/Unanimous)
Approved: Amended Policies & Procedures
No public comment

C. Quarterly Report
The Committee reviewed the 2nd Quarterly Report, covering September-December of 2012 and made needed changes and edits.
m/s/c (Ward/Ancker/Unanimous)
Approved: Amended Quarterly Report
No public comment

D. Safety Protocols
The Committee discussed safety protocols in the shelter system and made casual information requests to DPH and HSA about the services and procedures provided and followed after the death at MSC South earlier in February.

Public Comment
A guest at MSC South said that she never received information about any services or presentations made by DPH or HSA regarding the assault and death at MSC South. She stated that MSC South tell clients to leave the site between 8:00 am and 4:30 pm. She said that staff is inadequately trained to be proactive in incidents with violence and clients. She said that the argument took place outside and staff were aware of it and should have been more prepared for what happened.

Rasheedah Blake said that Next Door staff attempts to be aware of what is happening outside the shelter as well as inside. Ms. Blake said that her site has developed a relationship with the local San Francisco Police Department station.

V. INFORMATION REQUESTS
A. Staff Report
Ms. Casey reviewed the staff report.
No public comment.

B. Information Requests
The Committee reviewed the safety protocol items discussed during the meeting.
No public comment.

Adjournment
Meeting adjourned at 12:03 pm.

To obtain copies of the agenda, minutes, or any explanatory documents, please contact Bernice Casey at 415.255.3653 or Bernice.casey@sfdph.org 72 hours before the meeting.

To obtain a disability-related modification or accommodation, including auxiliary aids or services to participate in the meeting, please contact Bernice Casey at 415.255.3642 or Bernice.casey@sfdph.org at least two business days before the meeting.

City Hall is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices are available and meetings are open-captioned. Agendas are available in large print. Materials in alternative formats, American Sign Language interpreters, and other format accommodations will be made available upon request. Please make your request for alternative forma or other accommodations to the Shelter Monitoring Committee at 415.255.3642. Providing at least 72 hours notice prior to the meeting will help ensure availability.

The nearest BART station is Civic Center Plaza at the intersection of Market, Grove, and Hyde Streets. The MUNI Metro lines are the F, J, K, L, M, and N (Civic Center Station or Van Ness Avenue Station). MUNI bus lines serving the area are the 47 Van Ness, 9 San Bruno, and the 6, 7, 71 Haight/Noreiga. Accessible curbside parking is available on Oak and Hickory Streets.

The ringing of and use of cell phones, pagers, and similar sound producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager or other similar sound-producing electronic devices.
In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees maybe sensitive to various chemical based scented projects. Please help the City to accommodate these individuals.

Know Your Rights under the Sunshine Ordinance(Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE, OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE THROUGH:

Chris Rustom, Administrator
Sunshine Ordinance Task Force
City Hall, Room 244
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4689
Phone 415.554.7724
Fax 415.554.7854
E-mail sotf@sfgov.org
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library, and on the City’s website at www.sfgov.org.

Lobbyist Registration and Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code § 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300; fax (415) 581-2317; web site: sfgov.org/ethics.