February 21, 2012 – 4:00 PM
Special Meeting

 

1. Call to Order, Roll Call, and Agenda Changes. (00:05 - 11:11)

The meeting was called to order at 4:03 p.m. Members Snyder and Wolfe were noted absent. There was a quorum.

Member Knee, seconded by Member Johnson, moved to EXCUSE Members Snyder and Wolfe.

Speakers: Jason Grant Garza, spoke expressing concern regarding disclosure of his medical records and a HIPAA expert representation. Susannah Greason Robbins, Executive Director (Film Commission), spoke expressing concern regarding the multiple continuances of the hearing No.11058 and that the Film Commission provided the documents requested by the Complainant.

The motion PASSED without objection.

 

2. Adoption of January 10, 2012, Regular Meeting Minutes. (11:12 - 17:20)

Member Knee, seconded by Member Johnson, moved to AMEND the January 10, 2012 Minutes.

Speakers: David Pilpel expressed concerns regarding having a copy of the packet for the public and that the Administrator should be provided a copy of amendments to the minutes. Allen Grossman suggested the Administrator document the time parties of hearings leave and include that information in the minutes.

The motion PASSED by the following vote.
Ayes: 3 – Knee, Johnson, Washburn
Excused: 2 – Snyder, Wolfe
Absent: 0

 

3. Discussion on changing the time the Compliance and Amendment Committee meets from 4:00p.m. to 5:30 p.m. (17:21 - 28:33)

Member Knee suggested postponing a decision on changing the time the Committee meets until Members Snyder and Wolfe can provide their thoughts and that changing the time to 5:30 p.m. may give the public the opportunity to attend both the Board and Compliance and Amendment Committee meetings

Member Johnson expressed concern that changing the Committee time to meet later in the day may compromise the ability of the Administrator to clerk the meetings.

Member Knee, seconded by Member Johnson, moved to CONTINUE discussion to allow time to check availability of Hearing Rooms 406 and 408 for the third Tuesday of the month.

Speakers: David Pilpel, expressed favor in the Committee convening at 4:00 p.m. Jason Grant Garza, expressed various concerns regarding committee scheduling.

The motion PASSED by the following vote.
Ayes: 3 – Knee, Johnson, Washburn
Excused: 2 – Snyder, Wolfe
Absent: 0

 

4. File No. 11081: Continued hearing on the status of the November 29, 2011, Order of Determination of Jason Grant Garza v Department of public Health. (28:34. - 34:50)

Chair Washburn provided an overview of the proposed continuance of File No. 11081, to have a HIPAA expert present before the Committee for clarification of the item. Members commented on the matter.

Member Johnson, seconded by Member Knee, moved to CONTINUE TO THE CALL OF THE CHAIR until a HIPAA expert is scheduled.

Speakers: Jason Grant Garza, expressed various concerns regarding the absence of a HIPAA expert.

The motion PASSED by the following vote.
Ayes: 3 – Knee, Johnson, Washburn
Excused: 2 – Snyder, Wolfe
Absent: 0



5. Next steps on Ethics Commission proposed policy for handling Sunshine related complaints (34:51 - 1:15)

Chair Washburn provided an overview of the proposed policy for handling Sunshine related complaints.

The Ethics Commission is available to meet for a joint meeting with Compliance and Amendments Committee on March 23, 2012, and Allen Grossman has provided a revised regulation draft. Member Johnson indicated that due to budget restraints, the Sunshine Ordinance Task Force’s Attorney will not be available. Member Knee indicated that he would research the availability of non-City attorneys with Sunshine law expertise.

Speakers: Allen Grossman, suggested attorneys with expertise in Sunshine law; David Pilpel, suggested the Committee ask the City Attorney for representation from other municipal law offices; responded to questions raised by the Members.

Chair Washburn recommended checking Hearing Room availability for a Special Meeting on March 12, 2012, prior to the anticipated joint meeting on March 23, 2012, with the Ethics Commission.

 6. Continue discussion on proposed amendments to the Sunshine Ordinance. (1:15 - 1:33)

Member Knee requested finding four supervisors to sign off on amendments and gave a summary of proposed amendment process of 1999. Member Knee volunteered to speak with Supervisors Avalos and Campos for support on the proposed amendments. Member Johnson suggested this matter be CONTINUED to March 20, 2012.

The Administrator will research previous amendments to the Sunshine Ordinance.
There were no speakers.
The motion PASSED without objection.

 

7. Public Comment (1:34)

There were no speakers.

 

8. Administrator’s Report (1:35 - 1:38)

Members reviewed the report and commented on the matter. A question and answer period followed.

There were no speakers.

 

9. Announcements, Comments, Questions, and Future Agenda Items. (1:38 - 1:40)

Member Knee announced that the Society of Professional Journalists, Northern California, will hold its annual James Madison Awards Dinner on March 15, 2012, at the City Club of San Francisco.

 

 

10. Adjournment

Member Knee, seconded by Member Johnson, moved to ADJOURN.
There were no speakers. The motion PASSED without objection.
There being no further business, the Compliance and Amendment Committee adjourned at the hour of 5:43 p.m.