Technology Committee - February 10, 2012 - Minutes

Meeting Date: 
February 10, 2012 (All day)
Technology Committee

Hearing Room 408
City Hall, 1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4689

February 10, 2012 – 5:30 PM

Regular Meeting

Members:    Bruce Wolfe (Chair), Jackson West, Jay Costa,

1.    Call to Order, Roll Call, and Agenda Changes. (0:00 - 00:26)

The meeting was called to order at 5:38 p.m.  There was a quorum.


2.    Agenda Review (00:27 - 00:52)

There were no additional items for review.


3.    Discuss and Approve Scope. (00:53 - 10:53)

Chair Wolfe provided an overview regarding the purpose of the Technology Committee.  Member Costa expressed the importance of the Committee, with the increase towards open government, technology and that the Committee needs to define specific goals to achieve.  Member Jackson expressed that as advocates of technology, the Committee needs to help City agencies and the public gain access to public records.  Chair Wolf and Member Costa expressed ideas of the possible scope of the Committee, identifying:  file format, tracking, back-up, restoral, and oversight of technology.


4.    Items of Interest. (10:54 - 58:30)

Members expressed various items of interest; using standardized data to search  and reference, the design of database, partnering with DataSF, a non-profit for a hack-a-thon event, creating framework, timeframe; short, mid and long-term goals, and migration to a new system.

Chair Wolfe, expressed that the Committee would take their own minutes, relieving the Sunshine Ordinance Task Force Administrator of staffing the Committee and utilizing the Administrator’s time for the Sunshine Ordinance Task Force Committee.

The Department of Technology was invited to present on the City Enterprise System “Index of Records”, but they did not respond to the invite.  Chair Wolfe presented the City’s Index of Records website (

Chair Wolfe presented on the City’s records retention, including backup and restore polices and creating electronic record retention measures.

The Members decided unanimously to have a project plan by April 30, 2012.


5.    Public Comment: (58:31 - 58:34)

There were no speakers.


6.    Announcements, Comments, Questions, and Future Agenda Items. (58:35 - 58:52)

There were no announcements, comments, question, and future agenda items.


7.    ADJOURNMENT (58:53)

There being no further business, the Technology Committee adjourned at the hour of 6:38 p.m.