1.  Call to Order and Roll Call

Vice Chair Paz called the meeting to order at 11:40 am.

Present: Vice Chair Paz, Commissioner Khojasteh
Not present: Chair Kennelly

Staff present: Executive Director Pon, Deputy Director Fernandez Sykes, Clerks Richardson and Shore

2.  Public Comment

There was no public comment.

3.  Action Item: Approval of previous minutes

1. Approval of October 12, 2017 Executive Committee Meeting Minutes

Vice Chair Paz invited the committee to review the minutes from October 12, 2017. Commissioner Khojasteh made a motion to approve the minutes. Vice Chair Paz seconded the motion. The motion was approved unanimously.

4.  Action Item: Approval of previous ad-hoc committee minutes

1. Approval of October 6, 2017 Safety Net meeting minutes

Vice Chair Paz invited the committee to review the minutes from October 6, 2017. Commissioner Khojasteh made a motion to approve the minutes. Vice Chair Paz seconded the motion. The motion was approved unanimously.

5.  Old Business
(Information/Discussion)

1. Director/Staff Report
   Director Pon thanked the Commissioners for signing onto the UN High Commission letter and directed them to send edits of the Mechelen Declaration on Migration to the Clerk.
   Director Pon discussed elections for officers to take place at the Full Commission meeting on January 8, 2018.
    
2. IRC Mid-Year Retreat Follow-up
   Director Pon discussed the February 12, 2018 retreat, location and time to be determined.
    
3. Holiday Event
   Director Pon discussed outreach for the holiday reception on December 6, 2017. Director Pon suggested acknowledging retired Commissioner Maldonado at the reception.
    
4. Ad-Hoc Committee Protocols:
   Deputy Director Fernandez Sykes reviewed protocols for ad-hoc committees, including holding meetings at publicly accessible locations and providing advance notice of meetings.  
    
5. Annual Awards Event
   Commissioner Fujii forwarded a suggestion for the keynote speaker for the IRC’s 2018 Awards event to staff.  Director Pon invited Commissioners to provide input on keynote speakers to the Anniversary Event Committee.

Director Pon invited Clerk Shore to discuss the 2017 attendance report for Commission meetings, which will be sent to the Mayor as required. Clerk Shore directed Commissioners to the attendance report in their folders. Vice Chair Paz stated that he would review it with the Chair to determine if any follow-up actions are needed.

  6.  New Business

1. Executive Committee Meeting December 27, 2017; Cancellation
   Commissioner Khojasteh made a motion to cancel the December 27, 2017 Executive Committee meeting. Vice Chair Paz seconded the motion. The motion was approved unanimously.
    
2. 2018 Planning Retreat Discussion
   Director Pon invited Commissioners to provide input on agenda items for the February 12, 2018 retreat. Vice Chair Paz suggested that the agenda include an update from a community member on the status of Deferred Action for Childhood Arrivals (DACA) recipients, legislative solutions and mobilizations, and an update on Temporary Protected Status (TPS). In response to a question, Director Pon stated that the Commission could not hold a protest but could plan an event to raise visibility of an issue.

Vice Chair Paz discussed the possibility of a press conference in February, ahead of the March 5, 2018 deadline for DACA. Director Pon stated that the Commission would need to begin planning such an event soon.

Director Pon stated that staff would send Commissioners a survey to ask for their input in planning the retreat.

7.  Adjournment

Vice Chair Paz adjourned the meeting at 12:10 pm.