NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

1. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

2. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

3. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

4. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

5. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

6. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

7. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

1. Opening summary of case (brief overview);

2. Discussion of evidence;

3. Corroborating witnesses, if necessary; and

4. Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

8. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

1. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

10. Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.  The Commission does not restrict this use of general public comment.  To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.  If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.  The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.

 

11. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President Elizabeth Salveson
	Vice President Jacqueline P. Minor
	Commissioner Douglas S. Chan
	Commissioner F. X. Crowley
	Commissioner Kate Favetti
(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA
(3)	APPROVAL OF MINUTES - Action Item
	Regular Meeting of August 3, 2020
	Recommendation:	Adopt the minutes.
(4)	ANNOUNCEMENTS
	Announcement of changes to the agenda.
	Other announcements.
	HUMAN RESOURCES DIRECTOR’S REPORT
(5)	Report on Provisional Appointments.  (File No. 0169-20-1) – Action Item
	Recommendation:		Adopt the report.
(6)	Report on Position-Based Testing Program.  (File No. 0170-20-1) – Action Item
	Recommendation:		Adopt the report.

 

	EXECUTIVE OFFICER’S REPORT
(7)	Process and Procedures for Filling the Upcoming Vacancy of the Human Resources Director Position Due to the Upcoming Retirement of the Current Human Resources Director – Personnel Matter.  (File No. 0164-20-1) – Discussion and Possible Action Item
	August 3, 2020	Directed the Executive Officer to move forward to seek a budget for a recruiter for a robust recruitment not a minimal recruitment, obtain other human resources director job announcements or qualification lists from other comparable large public entities to assist in designing the appropriate job announcement for the Human Resources Director position.  Directed staff to review thoroughly the classification specification for amendment and posting.
	Recommendation:	Open for Discussion.
RATIFICATION AGENDA
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

(8)	Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0171-20-8) – Action Item

 

PCS	Department	Amount	Type of Service	Type of Approval	Duration
46765-19/20	City Administrator	$215,000	The contractor will provide software and hardware maintenance for the automated lighting system for the newly constructed SF Permit Center at 49 So. Van Ness Street opening in June 2020.The SF Permit Center is a 460,000 square foot building that facilitates the relocation of over 1,600 employees from the Departments of Public Works, Building Inspection, Planning, Department of Public Health Environmental Health Services, Board of Appeals, Entertainment Commission, Office of Short-Term Rentals and others.The project will provide enhanced customer service as San Francisco’s new one-stop permit center improving operational efficiencies and making permitting processes easier. The lighting system will automatically adjust the lighting levels in response to the available daylight in each area of the building.Dynamically and on a continuous basis as the sun rises and more daylight becomes available on the floors, this system allows automated building lighting schedules to be implemented to turn lighting on and off according to that planned usage of each space.	Regular	8/31/2025
47945-19/20	Public Works	$4,000,000	Consultants will perform highly specialized civil engineering tasks that include data collections and designing compliant curb ramps per City standards and Americans with Disability Act (ADA) requirements, related land surveying, roadway, sewer, drainage design, and other curb ramp related consultations services.	Regular	7/20/2026

 

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
48731-19/20	Public Works	$4,300,000	The contract targets licensing/subscription and delivery of configured off-the-shelf software to support Construction and Capital Project Management activities within Public Works, including interactions with construction contractors.The work includes meetings and project management activities to agree upon and deliver the configured and functional solution.The contract also sees as needed customization and integration support to fill gaps in off-the-shelf functionality or integrations with related systems.Depending on the subscription or licensing and hosting model, the contract may also include hosting services.Estimated costs for software subscription and module fees are approximately $3.2 million over ten years.The remaining $1.1 million are estimated for implementation and as needed support services with over 70% estimated for the initial phase and major component rollouts in the first two years.	Regular	7/14/2028
47595-19/20	Municipal Transportation Agency	$1,000,000	To provide a mobile on-site facility to collect random, follow-up, reasonable suspicion, and post-accident breath and urine collection in compliance with Department of Transportation/Federal Transit Administration (DOT/FTA) Drug and Alcohol Testing Regulations.	Regular	8/30/2025
40551-19/20	Public Utilities Commission	$3,100,000	Contract Work will consist of designing, manufacturing, and installation of hydro-generators including stator core, windings, frame, field, field rotor poles for two (2) hydro-generation units at Moccasin Powerhouse.Each generator is rated at 50 MVA, 13.8kV, three-phase, 60 Hz, .9 power factor, 300 RPM (24 field poles).This Design-Build contract is estimated to require $3,100,000 for design services and $28,000,000 for construction costs.	Regular	5/2/2024
42930-19/20	Airport	$1,600,000	Services include software licensing, customization, maintenance, support services and training for the Airport’s continuity and response software system used by various Airport divisions including: 1) Airfield Operations, 2) Safety Management, and 3) Emergency Management.  Services will also include software development solutions and provision of development/design solutions for integrating the system with external systems such as the Federal Aviation Administration (FAA) and National Weather Service.  Approximately $900,000 of the total requested amount will be used for the software license/subscription, and $700,000 for professional services.	Regular	12/31/2025
38642-19/20	City Administrator	Current Approved Amount $50,000 Increase Amount Requested $150,000 New Total Amount Requested $200,000	In October 2018, the Board of Supervisors passed an ordinance to create the Cannabis Oversight Committee to advise the Board of Supervisors and the Mayor regarding the implementation and enforcements of City laws and regulations relating to cannabis.  The Cannabis Oversight Committee is expected to begin in Fall 2019 and will be active for a three-year period.  The committee is comprised of 18 members.  Seven seats are held by non-voting government bodies, including Planning, Fire, Police, Building Inspection, and Health departments, San Francisco Unified School District and the Entertainment Commission.  The remaining committee seats are held by voting members from various sectors, including advocacy, applicants for licenses, equity applicants, business and unions.  The proposed work for this group will include preparation and facilitation of the monthly Task Force meetings.  Committee members may have strong, differing, yet equally legitimate, viewpoints.  There is a need for strong skills in facilitation, writing, meeting preparation, recording and synthesis of meeting minutes, and presentation.	Modification	11/29/2024

 

Recommendation:

Adopt the report.  Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.

 

 

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(9)	Request to Grant Health Service System Continuing Approval for Benefit Related Contracts for Personal Services Contracts.  (File No. 0172-20-8) – Action Item
	Recommendation:	Adopt the report.

(10)	Annual Report on Certification of Eligibles – Entry and Promotion – Uniformed Ranks of Fire, Police and Sheriff.  (File No. 0173-20-1) – Action Item
	Recommendation:	Adopt the report.

REGULAR AGENDA

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

(11)	Appeal by Dennis B. Mars of the Human Resources Director’s Determination to Administratively Close His Complaint of Discrimination.  (File No. 0081-20-6) – Action Item
	Recommendation:	Adopt the report and deny the appeal by Dennis B. Mars.
(12)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
(13)	ADJOURNMENT