ADOPTED MINUTES

SOUTHEAST COMMUNITY FACILITY COMMISSION

Community Programs Advisory Committee

Monday, March 14, 2022

12 p.m. to 2 p.m.

Virtual Meeting - Teleconference

 

1.  Call to Order: 12:00 p.m.

 

2.  Roll Call:

Present:  Murphy, Posey, Tran, Wade-Thompson,  ONeal, Spicer

Excused: Summers

 

3.  General Public Comment:  None

 

4.  Adoption of Minutes – February 14, 2022.

Moved: Tran   Second: Posey

Ayes:  Murphy, Posey, Tran, Wade-Thompson

 

Public Comment:  None

 

5.  Presentation  (discussion only) (Pharr)

Tenant Partner Solicitation

Emily Pharr, SECFC Executive Director

Director Pharr announced the Tenant Partner Solicitation RFP was released on Friday and the search for partners for the new Center at 1550 Evans is underway.  She encouraged the Commissioners and Community Committee members to engage the community-based organizations in their networks and encourage them to apply.  Any questions regarding the Center and how the relationship will work should be directed to the Real Estate Services Department.  A pre-submittal meeting will be offered in April and the proposals are due in 60 days.  The Director encouraged everyone to spread the word and reminded them to recuse themselves from conversations regarding the RFP that might include non-profit organizations they worked directly with.  Any questions regarding the need to recuse oneself can be directed to Nicolas Whipps, our city attorney.  She noted this will preserve opportunities for non-profit organizations and also the integrity of the RFP process.

 

Regarding outreach, staff reported emails are going out to non-profits throughout the Bay Area and calls are being made to non-profits in San Francisco that are eligible.  Hard copies of the RFP are available and can be delivered upon request.  Staff will attend various community meetings and the SECC newsletter will contain information as well as social media.  Staff advised outreach will be a priority throughout the next month.

 

Questions from Commissioners and Community Committee Members:

The Commissioners had a question regarding which social media would be accessed and suggested the use of Instagram and forwarding the flyer to Supervisor Walton’s office.  The Commissioners said the information on the flyer was generalized and did not provide information regarding the amount of space available.

• Staff advised the SECC Facebook page would provide outreach and Commissioners were encouraged to spread the word on any social media they had access to including LinkedIn.  It was noted the flyer was forwarded to Supervisor Walton’s office as well.
• Staff noted all of the detailed information regarding descriptions of the space was provided in the actual RFP, a multi-page document that can be accessed through the link provided.  The flyer is meant to be a promotional page that provides access to more information as needed.  It was also noted the space is for over 7,000 square feet of office space that will be divided among three or four organizations on one side.  There will also be 14 workstations that can be shared.  The links to access the information were previously provided to the Commissioners and the Community Committee Members.

 

Community Committee Member Ms. Wade-Thompson suggested providing the information to Lyslynn Lacoste at BMagic.

• Staff said BMagic would be contacted, and the staff was planning to attend the next BMagic meeting.

 

Public Comment:  None.

 

6.  Presentation (discussion only) (Jimenez)

Key Performance Indicators (KPI) and Performance Metrics for future Tenant Partners at the new SECC at 1550 Evans

Amanda Jimenez,  SECFC Tenant Partner Liaison

Ms. Jimenez presented the following Key Performance Indicators that are quantifiable metrics meant to evaluate the success of the programs that will be offered at the new Center and will allow the Commission to work with the non-profits and ensure their impact on the community is tangible by tracking their progress over time.  Ms. Jimenez provided the anatomy of a KPI as follows:

• A measure –
• A target -
• A data source –
• Reporting frequency –

 

Ms. Jimenez reported that having KPI’s in place will hold the tenant partners accountable and will provide resources and information to talk about the work that can be done in the future.  The presentation included areas of focus that were set forth by the original mitigation such as:

Childcare/ Job internship and employment/ Training opportunities/ Senior services, other areas of focus could be Economic Development in the Bayview Hunters Point Community/ Community stabilization/ Health & wellness.  The KPI’s collected will depend on the tenant partners area of expertise.

 

Ms. Jimenez provided information regarding the implementation process as follows:

• Understand what tenants are currently collecting
• Align the data with Community Benefits/SECC developed metrics
• Create a reporting timeline
• Present to the Southeast Community Facility Commission and receive feedback
• Build the KPI’s into the leases
• Develop and interactive dashboard

 

Director Pharr reminded the Committee that the KPI’s will be tied to the leasing agreements of the new tenant partners so accountability can be enforced.  She advised this will establish a relationship of accountability, transparency, and will allow us to tell our own story, as well as fulfill the intention of the mitigation agreement.  This process will also allow us to see any gaps and areas that may need more resources. 

 

Questions and Comments from Commissioners and Community Members:

Community Committee Member Ms. Wade-Thompson requested clarification of the implementation timeline and asked if  the Childcare Center and Five Keys would be examples of organizations that might provide metrics?

• Staff responded that once tenants are onboard, we can find out what they are collecting to measure their success and we can align our values.  We would then develop a reporting form and decide how often the metrics would be reported.  Staff noted an area of reporting for the Childcare Center might be to collect their monthly attendance rates and where the participants are coming from, for example what percentage of the participants actually live in the Bayview.  This would be important to the mitigation agreement.

 

Commissioners noted the importance of language access to reach the diverse population in District 10.  They also asked if the Commissioners or Community Committee Members would have input in the implementation process because having it sooner would allow adjustments to be made and assistance could be provided to the tenants if necessary, to help them reach their goals.  Regarding tenant selection the Commissioners were interested in knowing how much input they might have, and they were concerned about smaller non-profits being able to complete the paperwork.

• Staff acknowledged the desire to provide language inclusivity and make sure the outreach process is equitable for all communities.
• Director Pharr responded the timeline for reporting the KPI’s will be based on each individual program.
• Staff responded the intent is to create an inclusive space for various types of organizations in the Community.  A panel will be created to make recommendations as to who will enter into a contract with the SFPUC.  This Commission will make recommendations and that is why it is important as we promote the space that we maintain transparency and the integrity of the process.

 

As an example, Ms. Jimenez provided a list of KPI’s that were previously collected, and Commissioners had questions regarding the education tab.  Ms. Jimenez said information was collected regarding how many participants were attending or not attending school, and the levels of education by population that were being served.  Data was also collected showing how many participants were enrolled in Special Education as well as English for first language learners.  Language access resources and income information was also collected.

 

Commissioners expressed a desire to bring ESL classes back to the community because they have not been offered in 10 years.  There was also a suggestion to provide a clearer definition of Asian as defined by the demographics of District 10.

• Ms. Jimenez provided a draft of the KPIs and invited the Commissioners to provide input and make recommendations.  Staff advised before approving the KPI’s they would return to receive recommendations for the kind of information that would be included.  Staff will contact the Office of Civic Engagement to gather demographic information and provide a dropdown box to provide clearer representation for the Asian and Hispanic communities.

 

Commissioners questioned the intent of City College and whether they would provide the educational building as promised.  There was also a suggestion to provide an electronic board that could provide information and outreach regarding the new Center in various languages.

• Staff reported there is no current information regarding the intent of City College and the current focus was on Phase One, which is the new Center.

 

Community Committee Member Ms. Wade-Thompson had a question regarding the cost of using the event space.

• Staff responded it was a separate issue and the information provided currently was responsive to the cost of the office space for anchor tenants and the smaller organizations using the workstations.

 

Public Comment:  None.

 

7.  Presentation: (discussion only) (Berry)

Update on the Access Program

Larry Berry, SECFC Deputy Director

Mr. Berry provided information about a core program being developed for the new Center in conjunction with the Department of Digital Equity.  The goal is to find a non-profit partner to manage a co-working space in the new Center that will provide the opportunity for community members to utilize and activate the space.  The idea is to provide laptops that can be checked out and to also mitigate technology access that is sometimes challenging in the community.  A draft proposal has been created and our contracts team at the SFPUC is reviewing it and adding pieces where necessary.  Mr. Berry said that as soon as the issue around equipment procurement is resolved we will be able to present the RFP to non-profits that might be available to help manage the program.

 

Questions and Comments from Commissioners and Community Members:

Commissioners had questions regarding the name of the program and whether training would be provided to use the electronics once they were available.

• Staff responded the name was not to be confused with the SF Access Program, it was just the Access Program indicating access to use the equipment at the new Center.  Staff advised providing technology training would be a part of the program as well.

 

Public Comment:  None

 

Director Pharr responded to the inquiry regarding the cost of square footage at the Center advising it is $1.67 per square foot which is well below market value.

 

8.  New Committee Business ( Discussion and Possible Action)

1550 Evans Program Development & Design

Secondary Land Use

Business Plan

 

Public Comment:  None

 

9.  Announcements:

Ms. Wade-Thompson announced the San Francisco Alliance of Black Educators had extended their scholarship application process through April 1^st.

Commissioner Murphy announced vaccinations would be available at 100 Whitney Young and a flyer would be provided when available.

 

Public Comment: None

 

10. Adjournment: The meeting adjourned at 12:56 pm.

 

The next meeting of the Community Programs Advisory Committee is scheduled for April 11^th.

 

Assigned Commissioners:  Susan Murphy/ Damien Posey/ Marlene Tran

Community Members:  Tandia O’Neal/ Lionel Spicer/ Emily Wade-Thompson/ Kathryn Summers