NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

 

1. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (628) 652-1100.  The fax number is (628) 652-1109.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

2. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

3. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  A staff report in pdf format and one (1) copy on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

4. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

5. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

6. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

7. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

1. Opening summary of case (brief overview);

2. Discussion of evidence;

3. Corroborating witnesses, if necessary; and

4. Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

8. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

1. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

10. Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.  The Commission does not restrict this use of general public comment.  To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.  If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.  The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.

 

11. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.0

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1100 or email civilservice@sfgov.org to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President Jacqueline P. Minor
	Vice President Kate Favetti
	Commissioner Douglas S. Chan
	Commissioner F. X. Crowley
	Commissioner Elizabeth Salveson
(2)	Resolution Making Findings to Allow Teleconferenced Meetings Under California Government Code Section 54953(E).  (File No. 0100-22-1) – Action Item
	Recommendation:	Adopt the report.
(3)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA
(4)	APPROVAL OF MINUTES - Action Item
	Regular Meeting of July 18, 2022 – 2:00 p.m.
	Recommendation:	Adopt the Minutes.
(5)	ANNOUNCEMENTS
	Announcement of changes to the agenda.
	Other announcements.

 

(6)	HUMAN RESOURCES DIRECTOR’S REPORT
(7)	EXECUTIVE OFFICER’S REPORT

 

RATIFICATION AGENDA
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
(8)	Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0098-22-8) – Action Item

 

PCS	Department	Amount	Type of Service	Type of Approval	Duration
49932-21/22	Public Health	$350,000	The contractor will provide urgent kitchen equipment repair services within a 4-hour window 24/7/365 for the food production kitchen, 13 satellite kitchens at Laguna Honda Hospital (LHH), and Production Kitchen at Zuckerberg San Francisco General Hospital (ZSFGH).  Examples of kitchen equipment that may need repair services are not limited but include some of the following equipment: blast chiller, walk-in coolers, walk-in freezers, ice machine, warmers, air-curtain refrigerators, tray-line/service line, ovens, convection ovens, toasters, plate warmers, braziers, vertical choppers, mixers, stoves, griddles, grills, steamers, kettles, slicers, dishwashers, and steamtables.  Appendix A and B lists the equipment for which the City and County of San Francisco wishes to purchase a urgent repair services contract.  The contractor will be responsible for as-needed urgent repairs, per manufacturer recommendations, by performing necessary assessments, tests, and maintenance work that is typically not required of City employees, with appropriately certified staff.  This includes responsibility for conducting an inspection failed kitchen equipment; recording all findings in accordance with the format specified by the Department; and ordering any required replacement parts.  The contractor shall provide all necessary labor, material, supplies, supervision that will maintain all covered equipment in prime operating condition, consistent with manufacturer’s recommendations.  This includes repairing any failure of magnitude, using original equipment manufacturer (OEM) procedures and guidelines.  OEM parts and OEM recommended oils, seal, gaskets, supplies etc.  Food and Nutrition Services and the ZSFGH and/or LHH Facilities staff will determine when urgent repairs are scheduled.  Major repairs discovered during urgent repair services must be noted and relayed to the Food and Nutrition Services and Facilities to determine if repair or replacement is most appropriate.  The Food and Nutrition Services and Facilities reserved the right to call meetings with contractor to discuss concerns regarding equipment repairs, reporting, and updates.  Monthly written summary reports of all work must include equipment worked on, job performed, completion dates, and anticipation dates of work in progress.	Regular	6/30/2025

 

PCS	Department	Amount	Type of Service	Type of Approval	Duration
48299-21/22	Municipal Transportation Agency	$6,000,000	The San Francisco Municipal Transportation Agency (SFMTA) seeks to select a qualified consultant to manage and implement San Francisco Safe Routes to School’s education, encouragement, and experiential programming with the goals of making walking and bicycling to school safer and more accessible for children, and to increase the number of children who choose to get to school by walking, bicycling, taking public transit, or riding in parental carpools.  The Contract will include a broad range of services related to the management, implementation, promotion, and evaluation of San Francisco Safe Routes to School Programming.	Regular	11/30/2028
49619-21/22	Human Services	$6,000,000	Contractor is to provide fiscal agent and intermediary services to participants/programs qualified to receive Early Care & Education Workforce Development Compensation Initiatives funding to support the early educators of San Francisco.  Contractor will disburse payments to participants/programs that successfully apply and meet specific criteria.  Contractor will also issue payments to contracted providers for a series of ECE Workforce Compensation Initiatives including but not limited to:  Wages, Educational Pathways, Higher Degree Attainment, Working Conditions, and Benefits.  Contractor may also conduct fiscal payment transactions on behalf of the Human Services Agency (HSA), Office of Early Care & Education (OECE), First 5 San Francisco (F5SF), and the Department of Early Childhood (DEC) for other payments that are considered one-time-only miscellaneous services.  Contractor must have a database and accounting infrastructure that allows for real-time data and reporting for all initiatives related to this strategic investment.	Regular	6/30/2024
44753-15/16	Port	Current Approved Amount $8,000,000 Increase Amount Requested $0 New Total Amount Requested $8,000,000	The Port intends to issue a Request for Proposals to provide Architectural and Engineering services for the development of a ferry terminal in the Mission Bay Area.  Phase I of the proposed project will include the evaluation of two proposed locations for the proposed ferry terminal.  The selected consultant will evaluate physical and environmental conditions, costs, and other factors that will impact the feasibility of ferry terminal construction for each of the sites and recommend a preferred site.  Phase II of the project will require the selected consultant to provide 100% complete design drawings, outreach, permitting and cost estimates for the proposed development.  The final project phase will require the selected consultant to provide construction stage architectural and engineering services in preparation for the construction invitation for bids.	Modification	6/30/2026
4134-08/09	Public Health	Current Approved Amount $2,450,000 Increase Amount Requested $1,000,000 New Total Amount Requested $3,450,000	Contractor will provide radiology services on an as-needed basis for the inmates of the City and County of San Francisco jail system, homeless individuals, and residents of Single Occupancy Residential (SRO) Hotels in San Francisco.	Modification	12/31/2032

 

PCS	Department	Amount	Type of Service	Type of Approval	Duration
41223-18/19	Public Utilities Commission	Current Approved Amount $9,700,000 Increase Amount Requested $11,300,000 New Total Amount Requested $21,000,000	This contract entails the hauling of biosolids, grit, and primary sludge from wastewater treatment plants with a fleet of tractors, trailers, and tankers.  The solids and liquids are separated at the wastewater treatment plant and the solids are sent to anaerobic digesters where they are biologically treated.  The resulting material which is used as a fertilizer.  Biosolids are transported from the Oceanside and Southeast treatment plants to various locations ranging from 50 to 100 miles away.  Biosolids hauling requires a specialized water tight, end dump trailer capable of holding 23 tons of material.  The Oceanside and Southeast plants require 9 to 16 truck trips per day to manage the amount of biosolids produced.  Grit is separated out from the influent at the Oceanside and Southeast treatment plants and is transported to landfills 5o to 100 miles away.  Grit hauling requires a similar trailer as is used for biosolids hauling.  The Oceanside and Southeast plants require 10 to 20 truck trips per month to manage the amount of grit produced.  Primary sludge and secondary scum is transported from the Treasure Island treatment plant for anaerobic digestion.  This requires the rental of a tanker which remains at the Treasurer Island treatment plant and is hauled to the Oceanside treatment plant approximately 15 times per month.  Dumpsters for dewatered sludge and grit are also rented to the Treasurer Island treatment plant and hauled to landfill when full.  All drivers performing this work are paid prevailing wage as required by Section 21C.5. of the San Francisco Administrative Code.  This prevailing wage for biosolid and girt hauling services is determined by the Collective Bargaining Agreement (CBA) between Recology Sunset & Recology Golden Gate and Sanitary Truck Drivers and Helpers Union Local 350, IBT.	Modification	9/30/2026

 

	Recommendation of the Human Resources Director:
	Adopt the report.  Approve the requests for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.
CONSENT AGENDA
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

 

(9)	Survey of Monthly Rates Paid to Police Officers and Fire Fighters in All Cites of 350,000 or More in the State of California (FY22-23).  (File No. 0099-22-3)
	Recommendation:	Adopt Report; Transmit Rates to the Retirement System in Accordance with Charter Section A8.590.1 – A8.590.7; Provide Report to the Board of Supervisors.
(10)	Request to Grant Health Service System Continuing Approval for Benefit Related Contracts for Personal Services Contracts.  (File No. 0101-22-8)
	Recommendation:	Adopt the report.

REGULAR AGENDA – NO ITEMS

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting.

	(11)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
(12)			ADJOURNMENT