CALL TO ORDER

2:02 p.m.

ROLL CALL

President Jacqueline P. Minor

Present

Vice President Kate Favetti

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Elizabeth Salveson

Present

President Jacqueline P. Minor presided.

0100-22-1

Resolution Making Findings to Allow Teleconferenced Meetings Under California Government Code Section 54953(E).  (Item No. 2)

Action:

Adopted the report.  (Vote of 5 to 0)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA (Item No. 3)

None.

APPROVAL OF MINUTES (Item No. 4)

Regular Meeting of July 18, 2022 – 2:00 p.m.

Action:

Adopted the Minutes as revised.  (Vote of 5 to 0)

ANNOUNCEMENTS (Item No. 5)

Item #18 – Appeal by Thomas Bower requesting 2^nd postponement.

Item #8 – Strategic Plan postponed to the Special Meeting of August 31, 2022.

Item #10 – PSC #48738-18/19 description was corrected.

0115-22-1

Commendation for Angie Ignao, Senior Human Resources Analyst, Office of the City Administrator, for her dedicated service to the City and County of San Francisco.  (Item No. 6)

Speakers:

Sean Sexton, City Administrator’s Office

Kimberly Castillo, City Administrator’s Office

Sandra Eng, Civil Service Commission

Angie Ignao

Action:

Accepted the Commendation.  (Vote of 5 to 0)

HUMAN RESOURCES DIRECTOR’S REPORT (Item No. 7)

Anna Biasbas, Department of Human Resources, reported on the progress of exempt to permanent program for Vol I and Vol IV have met with crafts, MEA, Local 261, Local 22, Local 6, Painters, Local 21, SEIU, etc.

EXECUTIVE OFFICER’S REPORT

0116-22-1

Civil Service Commission Strategic Plan. (Item No. 8)

Action:

Postponed to the meeting of August 31, 2022.  (Vote of 5 to 0)

0098-22-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 9)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

49932-21/22

Public Health

$350,000

The contractor will provide urgent kitchen equipment repair services within a 4-hour window 24/7/365 for the food production kitchen, 13 satellite kitchens at Laguna Honda Hospital (LHH), and Production Kitchen at Zuckerberg San Francisco General Hospital (ZSFGH).  Examples of kitchen equipment that may need repair services are not limited but include some of the following equipment: blast chiller, walk-in coolers, walk-in freezers, ice machine, warmers, air-curtain refrigerators, tray-line/service line, ovens, convection ovens, toasters, plate warmers, braziers, vertical choppers, mixers, stoves, griddles, grills, steamers, kettles, slicers, dishwashers, and steamtables.  Appendix A and B lists the equipment for which the City and County of San Francisco wishes to purchase a urgent repair services contract.  The contractor will be responsible for as-needed urgent repairs, per manufacturer recommendations, by performing necessary assessments, tests, and maintenance work that is typically not required of City employees, with appropriately certified staff.  This includes responsibility for conducting an inspection failed kitchen equipment; recording all findings in accordance with the format specified by the Department; and ordering any required replacement parts.  The contractor shall provide all necessary labor, material, supplies, supervision that will maintain all covered equipment in prime operating condition, consistent with manufacturer’s recommendations.  This includes repairing any failure of magnitude, using original equipment manufacturer (OEM) procedures and guidelines.  OEM parts and OEM recommended oils, seal, gaskets, supplies etc.  Food and Nutrition Services and the ZSFGH and/or LHH Facilities staff will determine when urgent repairs are scheduled.  Major repairs discovered during urgent repair services must be noted and relayed to the Food and Nutrition Services and Facilities to determine if repair or replacement is most appropriate.  The Food and Nutrition Services and Facilities reserved the right to call meetings with contractor to discuss concerns regarding equipment repairs, reporting, and updates.  Monthly written summary reports of all work must include equipment worked on, job performed, completion dates, and anticipation dates of work in progress.

Regular

6/30/2025

PCS

Department

Amount

Type of Service

Type of Approval

Duration

48299-21/22

Municipal Transportation Agency

$6,000,000

The San Francisco Municipal Transportation Agency (SFMTA) seeks to select a qualified consultant to manage and implement San Francisco Safe Routes to School’s education, encouragement, and experiential programming with the goals of making walking and bicycling to school safer and more accessible for children, and to increase the number of children who choose to get to school by walking, bicycling, taking public transit, or riding in parental carpools.  The Contract will include a broad range of services related to the management, implementation, promotion, and evaluation of San Francisco Safe Routes to School Programming.

Regular

11/30/2028

49619-21/22

Human Services

$6,000,000

Contractor is to provide fiscal agent and intermediary services to participants/programs qualified to receive Early Care & Education Workforce Development Compensation Initiatives funding to support the early educators of San Francisco.  Contractor will disburse payments to participants/programs that successfully apply and meet specific criteria.  Contractor will also issue payments to contracted providers for a series of ECE Workforce Compensation Initiatives including but not limited to:  Wages, Educational Pathways, Higher Degree Attainment, Working Conditions, and Benefits.  Contractor may also conduct fiscal payment transactions on behalf of the Human Services Agency (HSA), Office of Early Care & Education (OECE), First 5 San Francisco (F5SF), and the Department of Early Childhood (DEC) for other payments that are considered one-time-only miscellaneous services.  Contractor must have a database and accounting infrastructure that allows for real-time data and reporting for all initiatives related to this strategic investment.

Regular

6/30/2024

44753-15/16

Port

Current Approved Amount

$8,000,000

Increase Amount Requested

$0

New Total Amount Requested

$8,000,000

The Port intends to issue a Request for Proposals to provide Architectural and Engineering services for the development of a ferry terminal in the Mission Bay Area.  Phase I of the proposed project will include the evaluation of two proposed locations for the proposed ferry terminal.  The selected consultant will evaluate physical and environmental conditions, costs, and other factors that will impact the feasibility of ferry terminal construction for each of the sites and recommend a preferred site.  Phase II of the project will require the selected consultant to provide 100% complete design drawings, outreach, permitting and cost estimates for the proposed development.  The final project phase will require the selected consultant to provide construction stage architectural and engineering services in preparation for the construction invitation for bids.

Modification

6/30/2026

4134-08/09

Public Health

Current Approved Amount

$2,450,000

Increase Amount Requested

$1,000,000

New Total Amount Requested

$3,450,000

Contractor will provide radiology services on an as-needed basis for the inmates of the City and County of San Francisco jail system, homeless individuals, and residents of Single Occupancy Residential (SRO) Hotels in San Francisco.

Modification

12/31/2032

PCS

Department

Amount

Type of Service

Type of Approval

Duration

41223-18/19

Public Utilities Commission

Current Approved Amount

$9,700,000

Increase Amount Requested

$11,300,000

New Total Amount Requested

$21,000,000

This contract entails the hauling of biosolids, grit, and primary sludge from wastewater treatment plants with a fleet of tractors, trailers, and tankers.  The solids and liquids are separated at the wastewater treatment plant and the solids are sent to anaerobic digesters where they are biologically treated.  The resulting material which is used as a fertilizer.  Biosolids are transported from the Oceanside and Southeast treatment plants to various locations ranging from 50 to 100 miles away.  Biosolids hauling requires a specialized water tight, end dump trailer capable of holding 23 tons of material.  The Oceanside and Southeast plants require 9 to 16 truck trips per day to manage the amount of biosolids produced.  Grit is separated out from the influent at the Oceanside and Southeast treatment plants and is transported to landfills 5o to 100 miles away.  Grit hauling requires a similar trailer as is used for biosolids hauling.  The Oceanside and Southeast plants require 10 to 20 truck trips per month to manage the amount of grit produced.  Primary sludge and secondary scum is transported from the Treasure Island treatment plant for anaerobic digestion.  This requires the rental of a tanker which remains at the Treasurer Island treatment plant and is hauled to the Oceanside treatment plant approximately 15 times per month.  Dumpsters for dewatered sludge and grit are also rented to the Treasurer Island treatment plant and hauled to landfill when full.  All drivers performing this work are paid prevailing wage as required by Section 21C.5. of the San Francisco Administrative Code.  This prevailing wage for biosolid and girt hauling services is determined by the Collective Bargaining Agreement (CBA) between Recology Sunset & Recology Golden Gate and Sanitary Truck Drivers and Helpers Union Local 350, IBT.

Modification

9/30/2026

August 1, 2022:

No action taken.  Meeting was cancelled.

Speakers:

Stephanie Tang, Port spoke on PSC #44753-15/16

Greg Chase , Department of Public Health spoke on PSC #4134-08/09

Action:

1. Approved PSC #44753-15/16 from the Port with the condition to report back to the Commission with the use of contractors.
   (Vote of 5 to 0)
2. Approved PSC #4134-08/09 from the Department of Public Health with the condition to report back to the Commission in five (5) years with an update.  (Vote of 5 to 0)
3. Adopted the report. Approved the remaining requests for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0117-22-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 10)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

41258-21/22

Airport

$12,000,000

San Francisco International Airport (Airport) seeks to replace its legacy system used to manage work orders and inventory with a new, comprehensive Enterprise Facilities Management (EFM) system that will help the Airport manage its assets and infrastructure including building, gates, runways, parking garages, roadways, wastewater and industrial waste treatment plants. Contractor shall provide and implement an EFM Software-as-a-Solution (SaaS) system along with hosting, support, and maintenance services for the system. Contractor shall also provide guidance and support during system implementation and rollout with the goal of maximizing user adoption by Airport staff. Contractor shall also provide SaaS platform configurations, “train-the-trainer” training of Airport staff in the use of the software, as well as troubleshooting and diagnostic services.

Regular

12/31/2029

43127-21/22

City Administrator

$1,750,000

Servicing a wide array of City vehicles and equipment, such as ride-on mowers, trailers, etc., for tire services including replacing, repairing, mounting and dismounting, balancing, rotating, aligning, and disposing of wheels and tires. Services may take place where equipment or vehicles are in the field, at the vendor’s premises, or at a City yard location.

Regular

8/31/2027

46036-21/22

Municipal Transportation Agency

$360,000,000

Provide separate professional parking garage operational services for 21 parking facilities organized into two groups as follows: Group A – 9 Facilities (Ellis O’Farrell Garage, Fifth & Mission Garage, Kezar Lot, Mission Bartlett Garage, Moscone Center Garage, 7th & Harrison Lot, Zuckerberg SF General Hospital Garage, 16th & Hoff Garage, Union Square Garage); Group B – 12 Facilities (Japan Center Garage, Civic Center Garage, Golden Gateway Garage, Lombard Garage, North Beach Garage, Performing Arts Garage, Pierce Garage, Polk Bush Garage, Portsmouth Square Garage, St. Mary’s Square Garage, Sutter Stockton Garage, Vallejo Garage). Services include providing qualified and experienced parking personnel for parking operations, customer service, janitorial, maintenance, and security. The Operator shall provide oversight of all aspects of administrative functions including, but not limited to, collection, reconciliation, and deposit of all parking and non-parking revenue; repair and maintenance of facilities and revenue control equipment; compliance with insurance and bond requirements; providing valet or valet-assist parking services, as needed, during special events. The term is for just under five years, thereafter on a month-to-month basis, not to exceed 48 months. The amount of $200 million represents the total operating expenses projected at all 21 garages over the nearly five-year period starting on February 1, 2023, and ending on January 15, 2028.

Regular

1/15/2028

46707-21/22

Municipal Transportation Agency

$4,000,000

Request for proposal (RFP) is under development.  The second contract with a consultant firm experienced in communications, marketing, and public outreach to raise awareness of and support for SFMTA's Vision Zero policy and other SFMTA (San Francisco Municipal Transportation Agency) related programs on an as-needed basis.

Regular

12/31/2027

49819-21/22

Port

$16,000,000

The Port intends to establish a pool of qualified consultant teams capable of providing a wide range of engineering and construction management on an as-needed basis for Port capital and on-going projects. Such projects may be maritime related for maintenance and improvements of the Port's aging infrastructure. Multiple as-needed contracts will be immediately awarded to the highest ranked respondents.

Regular

9/30/2026

PCS

Department

Amount

Type of Service

Type of Approval

Duration

47607-21/22

Public Utilities Commission

$4,000,000

The SFPUC is committed to maintaining ratepayer affordability by maximizing low-cost grant and loan financing for capital improvement and other SFPUC projects. Towards that the end, the agency has developed a Grants and Loans Program to maximize its access to low-cost financing options inclusive of State Revolving Fund (SRF) loans, the Water Infrastructure and Innovation Financing program (WIFIA) and other opportunities such as those emerging from the Infrastructure Investment and Jobs Act of 2021 (IIJA) and FEMA/ CalOES emergency grants. The SFPUC has already captured $1.8 billion in federal and state low interest funding which requires on-going management and administration and the agency continues to seek opportunities for further funding. This program seeks consultant support to evaluate grant and loan opportunities, develop engagement across the SFPUC, advocate with state and federal agencies, implement acquisition strategies to capture low-cost financing for SFPUC capital and other projects, and coordinate end-to-end implementation of all grants and loans from application, to award, through close out.

Regular

1/1/2028

49847-21/22

Public Utilities Commission

$160,000,000

PSC 49783-19/20 was approved by the Civil Service Commission on June 15, 2020 for the scope of work in this request. PSC 49783-19/20 expired on June 15, 2021 for the scope of work in this request and was subsequently renewed with PSC 45071-21/22 which expires on July 19, 2022, before execution of the SFPUC Contract DB-132. This new request will allow the SFPUC to complete execution of Contract DB-132.

The San Francisco Public Utilities Commission (SFPUC) intends to award a $160 million ($7 million design and $153 million construction) Design Build (DB) agreement to support SFPUC civil, structural, electrical, process, mechanical engineering staff, and for other specialized engineering services, such as grit removal, membrane bioreactor (MBR), wetland, solids handling, disinfection, and odor control, needed to assist in the execution and delivery of SFPUC’s new Treasure Island (TI) Wastewater Treatment Plant (WWTP) and Recycled Water Facility (RWF).

The $7,000,000 design portion of the DB procurement will complete the detailed design utilizing the bridging documents (~10 to 15% level) provided in the RFP. The duration of the design portion is approximately 12 months. The duration of the engineering support during construction is approximately 2.5 to 3 years.

Regular

12/31/2026

46925-18/19

Human Resources

Current Approved Amount

$1,950,000

Increase Amount Requested

$1,011,000

New Total Amount Requested

$2,961,000

Contractor will provide maintenance, support services, development for new interfaces, training, and software hosting, and software system improvement to the Workers' Compensation Division's (WCD) Claims management web-based platform.

Modification

9/13/2024

31195-21/22

Municipal Transportation Agency

Current Approved Amount

$99,000

Increase Amount Requested

$13,310

New Total Amount Requested

$112,310

Modification to proprietary software delivered by Penta Corporation in 2017. This software update is required to update the subway station sign system to support new operational scenarios for Central Subway.

Modification

2/1/2023

PCS

Department

Amount

Type of Service

Type of Approval

Duration

48738-18/19

Police

Current Approved Amount

$5,304,000

Increase Amount Requested

$3,196,000

New Total Amount Requested

$8,500,000

The San Francisco Police Department has been awarded a grant from the Bureau of Justice Statistics to help fund its transition to the National Incident-Based Reporting System standard. The grant does not allow for personnel costs, but does allow the use of contractors. This Personal Services Request will allow the City to hire a contractor(s) to develop a scoping plan to help identify the business processes impacted, design and implement project requirements and strategies. Activities may include costs in hardware and software to implement the new data and interfaces, a replacement of the department's Incident Report Writing System, and updates to other external systems that either feed in or receive data elements required by the NIBRS standard.

Modification

12/31/2024

42303-18/19

Public Health

Current Approved Amount

$10,000,000

Increase Amount Requested

$0

New Total Amount Requested

$10,000,000

Contractor(s) will provide as-needed, short-term, intermittent services to assist with the EPIC EHR (Electronic Health Record) and EPIC MyChart Patient Portal Go-Live activation, adoption, logistical administration, surge user support, technology customer service desk functions, information technology incidents, web related problem management, strategic planning, training and implementation.

Modification

12/31/2026

49013-16/17

Public Health

Current Approved Amount

$800,0000

Increase Amount Requested

$600,000

New Total Amount Requested

$1,400,000

To perform annual physical inventory counts of pharmaceuticals in all pharmacy areas (inpatient pharmacy, satellite pharmacies, outpatient pharmacy, pharmacy warehouse and storeroom) of the Zuckerberg San Francisco General Hospital (ZSFGH). This includes physical counts of pharmaceuticals and generation of detailed price reports by specific pharmaceutical item and location.
Scope Change:

**** ADDITIONAL SCOPE FOR 2017 --- To modify the current PSC to include access to a web based application which is an automated, web-based kit checking technology will allow the Pharmacy Department at Zuckerberg San Francisco General Hospital to safely and effectively manage kit/tray ( “kits”) inventory. Kits provided by the department currently include: adult, pediatric, and neonatal crash cart trays, anesthesia/OR trays, anesthesia/OB trays, and intubation kits. These kits allow providers to have ready access to critical, life-saving medications when a patient is in cardiac arrest, undergoing a procedure in the operating room, or needing intubation to protect their airway in a variety of circumstances. Accuracy in filling these kits is essential, as the providers are treating the most emergent patient populations at these times and a medication error would most likely be fatal. *** ADDITIONAL SCOPE FOR 2022 --- For the procurement of additional web-based applications that track pharmaceutical recalls and Drug Supply Chain Security Act (DSCSA) compliance which regulates and monitor the manufacturing of compounded drugs.

Modification

12/31/2028

Speakers:

Calvin Huey, Public Utilities Commission spoke on PSC #49847-21/22

Action:

1. Approved PSC #49847-21/22 from the Public Utilities Commission.  (Vote of 5 to 0)
2. Adopted the report. Approved the remaining requests for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0190-21-2

Appeal by Diana K. Chung of the Decision of the Human Resources Director/Designee’s Determination that Diana K. Chung is not Performing Out-Of-Class Work.  (Item No. 19)

Speakers:

Melissa White, Public Utilities Commission

Ian Long, Public Utilities Commission

Diana Chung, Appellant

Julia Harding, IFPTE Local 21

Public Comment:

Jesse Stanton, SEIU Local 1021

Action:

Adopted the report and denied the appeal by Diana K. Chung.  Direct the Executive Officer to work with Human Resources Director in the Public Utilities Commission to address the employment hiring decisions related to the 5260 and 5601 positions going back 5 years, audit the work assignments and duties performed by the 5601 employees in this unit, and report back by December 2022.  (Vote of 4 to 1; Commissioner Chan dissented)

0092-22-5

Proposed New Rule to Civil Service Commission Rule 411: Examinations Authorization for Exempt to Permanent Status Program on behalf of the Director of Transportation.  (Item No. 20)

July 18, 2022:

Adopted the report and approved the supplemental staff report to Rule 411 – Examinations to include authorization for the temporary rule change – exempt to permanent status program, including the eligible list decision criteria.

Action:

Accepted the report; Post the proposed amendments to Rule 411 Examinations for meet and discuss.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 21)

President Jacqueline Minor requested an update on the items to be heard at the August 31, 2022, Special Meeting: CSC Strategic Plan; Fiscal Year-End report for 20/21 ; Executive Officer Performance Appraisal Report (continued); Three (3) requests for emergency PSCs Omit postings. Conviction review/future employment restrictions (include in strategic plan), Radiology class series informational request from Vice-president Favetti – an update on recruitment and retention and salary upgrades, has the increased salary impacted recruitment and selection.

ADJOURNMENT (Item No. 22)

5:40 p.m.