Civil Service Commission - June 6, 2022 - Agenda
AGENDA
Regular Meeting
June 6, 2022
2:00 p.m.
Room 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
This meeting will be held in person at the location listed above. As authorized by California Government Code Section 54953(e) and Mayor Breed’s 45th Supplement to her February 25, 2020, emergency proclamation, it is possible that some members of the Civil Service Commission may attend this meeting remotely. In that event, those members will participate and vote by video. Members of the public may attend the meeting to observe and provide public comment at the physical meeting location listed above or by calling (415) 655-0001 and entering meeting id 2499 757 4294 # #. Instructions for providing remote public comment are below.
LISTEN/PUBLIC COMMENT CALL-IN
USA is (415) 655-0001 | Access Code: 2499 757 4294 # #
LONDON N. BREED, MAYOR
COMMISSIONERS
JACQUELINE MINOR
President
KATE FAVETTI
Vice President
DOUGLAS CHAN
F.X. CROWLEY
ELIZABETH SALVESON
SANDRA ENG
Executive Officer
The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 2499 757 4294. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.
Regular Meeting
June 6, 2022
2:00 p.m.
Agenda Language for In-Person or Partially In-Person Meetings
REMOTE ACCESS PROCEDURES
Phone Number Meeting ID
(415) 655-0001 2499 757 4294 # #
- Enter the Phone Number above followed by the meeting ID = Then press #
- Press # again to be connected to the meeting (you will hear a beep)
- When you hear the beep:
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- Stop and LISTEN to the meeting
- Wait for Public Comment to be announced by Item #
- When the Clerk calls Public Comment, dial *3 to be added to the speaker line.
- When you press * 3, you will hear “You have raised your hand to ask a question. Please wait to speak until the host calls on you” – WAIT for your turn to speak.
- When you hear that “your line has been unmuted” – THIS IS YOUR OPPORTUNITY TO PROVIDE YOUR PUBLIC COMMENT
BEST PRACTICES
- Call from a quiet location
- Speak slowly and clearly
- Turn down any televisions or radios around you
- Address the Commission as a whole, do not address individual Commissioners
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
- Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (628) 652-1100. The fax number is (628) 652-1109. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). A staff report in pdf format and one (1) copy on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.0
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1100 or email civilservice @sfgov.org to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Jacqueline P. Minor |
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Vice President Kate Favetti |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Elizabeth Salveson |
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(2) |
Resolution Making Findings to Allow Teleconferenced Meetings Under California Government Code Section 54953(E). (File No. 0071-22-1) – Action Item |
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Recommendation: |
Adopt the report. |
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(3) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(4) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of May 16, 2022 – 2:00 p.m. |
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Recommendation: |
Adopt the Minutes. |
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(5) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(6) |
ELECTION OF OFFICERS (File No. 0072-22-1) – Action Item |
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Recommendation: |
Open for discussion. |
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(7) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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Proposed New Rule to Civil Service Commission Rule 111: Examinations Authorization for Exempt to Permanent Status Program. (File No. 0073-22-5) – Action Item |
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Recommendation: |
Open for discussion. |
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(8) |
EXECUTIVE OFFICER’S REPORT |
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FY 2021-2022 Merit System Audit Program. (File No. 0074-22-1) – Action Item |
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Recommendation: |
Adopt the report. |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(9) |
Review of Request for Approval of Proposed Personal Services Contracts. |
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Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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42080-21/22 |
Adult Probation |
$500,000 |
SFAPD seeks specialized software maintenance services by N. Harris Computer Corporation (N. Harris) for their proprietary cTag Offender Management Case Management System. SFAPD is a licensed user of this case management system. SFADP utilizes cTag to manage its probation caseload, including information related to the intake and discharge of adults on probation. N. Harris is a sole source provider of software licenses, modifications, support, maintenance and ancillary services for the cTag Offender Management Case Management System and, N. Harris has not authorized any third party to provide such products or services. This system provide SFAPD the ability to interface with City departments and state jurisdictions (e.g., California DOJ), fulfill data reporting requirements to government funders, and support the rehabilitation of its probation clients. SFAPD needs to continue software maintenance of its cTag Offender Management Case Management System, and this can only be done by N. Harris. N. Harris is a sole source provider of software licenses, modifications, support, maintenance and ancillary services for the cTag Offender Management Case Management System and, N. Harris has not authorized any third party to provide such products or services. Successful maintenance of the cTag Offender Management Case Management System is critical to SFAPD’s day-to-day operations, as Deputy Probation Officers rely on it to conduct their work. Successful maintenance of these software programs will support SFAPD’s vision of achieving excellence in community corrections, public safety, and public service through the integration of Evidence Based Practices and a victim centered approach into supervision strategies. |
Regular |
9/30/2024 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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47659-21/22 |
Adult Probation
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$300,000 |
SFAPD seeks specialized software maintenance services by Northpointe, Inc.dba equivant for its proprietary community-corrections suite of software programs. SFAPD has a perpetual license for the utilization of the Northpointe Suite of software tools that include the Correctional Offender Management Profiling for Alternative Sanctions (COMPAS) and the Classification Decision Tree, and the Justice Tracking Information System (JUSTIS) Interface and Supervise Released File Functionality - all copyrighted software programs from Northpointe, Inc. dba equivant. These tools provide SFAPD the ability to interface with City departments and state jurisdictions (e.g., California DOJ), fulfill data reporting requirements to government funders, and support the rehabilitation of its probation clients. COMPAS is a proprietary, interactive web-system that analyzes data regarding adult offenders to determine case management and supervision classifications, and provides risk and needs assessments that generate specific recommendations regarding the supervision of offenders. COMPAS provides an integrated case management and risk/needs assessment database solution that includes the Justice Tracking Information System (JUSTIS) interface and Supervise Release File functionality, both required features for SFAPD and the City and County of San Francisco (CCSF). Scores and analysis of the data are provided via a conventional web browser in a series of concise, interactive reports. COMPAS includes a web-based data-reporting package, which produces on-demand aggregate reports. Per the Supplier, "The Northpointe Suite is proprietary and copyrighted by Northpointe, Inc. dba equivant. Northpointe, Inc. dba equivant is the only company authorized to provide the COMPAS Risk and Need Assessments and the Classification Decision Tree, and the Justice Tracking Information System (JUSTIS) Interface and Supervise Released File Functionality, all as part of a software application to criminal justice agencies. This includes all professional service delivery and ongoing Support and Maintenance of the product. |
Regular |
1/31/2025 |
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47028 -21/22 |
Airport
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$1,200,000 |
The San Francisco International Airport (Airport) requires specialized support/maintenance and custom programing for the Airport’s Capital Planning System (CPS). The CPS proprietary budgeting software was implemented to manage the capital planning and capital budgeting process for the Airport. The CPS provides the Airport with is a centralized system used for the approval of the Airport’s Capital Improvement Plan, Airline review, and processing of capital and facility maintenance project funding requests. The system tracks budget and funding requests for over 340 projects through various internal phases and is the system of record for all capital budget reporting. |
Regular |
6/30/2027 |
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City Administrator |
$2,500,000 |
Contractor shall provide as-needed fire extinguisher services for City departments. The services include, but are not limited to: (1) Refill extinguishers: perform 6-Year ABC dry chemical fire extinguisher breakdowns; perform 12-Year multi-purpose dry chemical fire extinguisher hydrostatic tests; perform annual fire extinguisher teardown for class K extinguishers; refill halon FM200s; refill halotron; (2)Annual certifications: perform annual fire extinguisher certification on 2 gallons pressurized water extinguishers; perform annual fire extinguisher certification on 2½ lb. to 20 lb. carbon dioxide extinguishers; perform annual fire extinguisher certification on 2½ lb. to 20 lb. dry chemical extinguishers; (3) Hydrostatic Tests: perform semi-annual hood system services; test 2 gallons pressurized water extinguishers; test 2½ lb. to 20 lb. carbon dioxide extinguishers; perform carbon dioxide cartridge exchanges; perform halon, halotron and FM200 system services. |
Regular |
4/30/2027 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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46054-21/22 |
Department of Emergency Management |
$2,601,000 |
This service will provide Mass Notification services that allows users to send notifications to individuals or groups using lists and locations to the public, City/Partner agencies and to CCSF Disaster Services Workers in the event of an incident, emergency and/ disaster. This system provides: • Unlimited email notifications • Unlimited Everbridge mobile app push notifications |
Regular |
6/30/2031 |
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49501-21/22 |
Health Service System |
$1,000,000 |
San Francisco Health Service System (“Department”, “SFHSS”) requests to procure secure facility printing and secure facility mail services for open enrollment so as to institute sufficient contractual service level agreements and confidentiality protections to ensure Health Insurance Portability and Accountability Act (HIPAA) compliance for the communication of protected health information (PHI), personally identifiable information (PII) and employee identification information (EII). As a secondary benefit, the integration of City employees into the scope of services (project oversight, deliverable/process review and approval) would net a significant knowledge transfer to the City in an area of expertise not currently represented by any City Department or personnel. |
Regular |
6/30/2027 |
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48540-21/22 |
Human Services |
$900,000 |
The contractor will help plan and implement a robust and comprehensive communications strategy for the new Department of Early Childhood (DEC), formed by the San Francisco Children and Families First Commission, dba First 5 San Francisco (F5SF) and the San Francisco Office of Early Care & Education (OECE). As DEC increases its staffing over time, it anticipates the consultant plays a more direct role with the implementation during the initial phase of this project, and DEC staff members will increase their responsibilities for the communications plan implementation accordingly. Key deliverables include, but are not limited to: 1. Perform comprehensive assessment of existing OECE, First 5 SF, and DEC communications content and infrastructure including collaboration with former communications consulting firm as needed to create a smooth transition |
Regular |
6/30/2025 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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44118-21/22 |
Mayor |
$2,400,000 |
Using Agile development processes, the contractor shall partner with a City Digital Services team, which includes a product manager, web app engineer, and web app ui/ux designer to support the continued design, build, and maintenance of our cloud-hosted web product which enables users to search and apply for all MOHCD affordable housing programs online and addresses all the desired attributes described in the Introduction and Background sections of this RFP. The vendor, in partnership with the City Digital Services team will support continued development of web applications, with appropriate serving infrastructure, that makes use of a Salesforce database accessible via APIs. |
Regular |
5/2/2025 |
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48126-21/22 |
Municipal Transportation Agency |
$1,900,000 |
Contractor shall perform Medical Examination Services according to San Francisco Municipal Transportation Agency requirements as explained below and in keeping with medical standards of care. Recommendations and advice of the examining physician are given great weight in employment decisions and may affect the obligations of the San Francisco Municipal Transportation Agency when hiring, promoting and disciplining its employees. In all cases, the medical professional may discuss abnormal results with the candidate or employee in as much as the findings relate to the essential functions of the job to be performed. |
Regular |
2/27/2027 |
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40875-21/22 |
Public Utilities Commission |
$1,000,000 |
SFPUC Peninsula watershed has an integrated roads system of over 90 miles, dam faces and fuel This contract is to help reduce fire risk once a year, during the fire season, on 40 miles of the northern section of the watershed roads. This work incorporates mowing the roadsides to reduce brush encroachment and flashy fuels along the roadside, maintains pullouts for safety vehicles and passings for emergency vehicles. |
Regular |
5/31/2027 |
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42337-21/22 |
Public Utilities Commission |
$1,000,000 |
This contract will provide brush clearing services intended to create, widen, and maintain existing fuel breaks along both urban interface areas and major ridge tops on the Peninsula Watershed lands. The Contactor will provide and use excavators with an auxiliary motor for the mower head, as well as a second machine (skid steer/compact track loader), and mulching attachment. This project will also include working in conjunction with a skid steer/compact track loader mulching attachment. The contractors will cut and mulch vegetation as directed by SFPUC personnel, in a mosaic pattern in designated fuel break areas. |
Regular |
5/31/2027 |
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42513-21/22 |
Public Utilities Commission |
$150,000 |
The East Bay Regional Park District (District) has embarked on a multi-year project to develop a fine scale vegetation and landscape geospatial data set for all of Contra Costa and Alameda Counties. The District is The project will build upon the Cal Fire funded wildland hazard index work to provide comprehensive knowledge of vegetation types in the East Bay. The District has secured funding from Cal Fire for the effort and is working with the California Department of Fish and Wildlife, Easy Bay Municipal Utility District, Zone 7 Water and other stakeholders to provide funds towards the creation of the map. |
Regular |
12/31/2024 |
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46481-21/22 |
Public Utilities Commission |
$990,000 |
Debris dumpsters, metal scrap bins, green waste bins and recycling bins for our Sunol Valley Water Treatment Facilities, San Antonio Pump Station and Sunol Yard. These dumpsters and bins will capture any debris and recycling from our facilities, cottages, right of ways and watershed. |
Regular |
4/30/2031 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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46864-21/22 |
Public Utilities Commission |
$600,000 |
Employees that enter confined spaces where the atmosphere could potentially be hazardous must wear gas meters to monitor the air. Industrial Scientific is the sole manufacturer of iNet® Exchange and iNet® Control which are automated personal gas monitor (PGM) management systems that work seamlessly with Industrial Scientific gas meters. |
Regular |
8/1/2031 |
|
45455-21/22 |
Public Utilities Commission |
$2,500,200 |
San Francisco owns and operates the Hetch Hetchy Water and Power Project located on City-owned and federal lands, a portion of which are located within the boundaries of the County of Tuolumne. Tuolumne is unable to tax most of the attributes of the Hetch Hetchy Water and Power Project because it is located respectively on non-taxable federal lands and contains non-taxable rights, entitlements, and improvements. The agreement includes payments for “Essential Services” including, but not limited to, fire protection, sheriff’s protection and patrol, road maintenance, ambulance services, and other Essential Services provided by Tuolumne that are required by San Francisco for the benefit of Hetch Hetchy Water and Power and its employees in Tuolumne County. The agreement also includes "Direct Services”, which means services to address unforeseen or extraordinary events, irrespective of whether or not a formal emergency has been declared by either party, including but not limited to work to address immediate or imminent hazards on roads used by Tuolumne and City and County of San Francisco (CCSF) employees, facility rentals during an emergency or for coordinated drills/joint training exercises to plan for future emergencies, and security services to address immediate threats or needs. |
Regular |
6/30/2028 |
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30431-20/21 |
City Administrator
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Current Approved Amount $50,000 Increase Amount Requested $79,000 New Total Amount Requested $129,000 |
The Office of City Administrator is seeking professional services to assist the department head in developing an effective team and individual contributions. Services will include group and individual coaching sessions with the department head and executive leadership team, utilizing various assessments to create a sense of awareness of team and individual strengths, competencies, leadership, managerial, and communication skills. Particular emphasis will be placed on enhancing the skills and attributes needed to achieve organizational objectives, while fostering individual professional development. |
Modification |
10/1/2023 |
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3048-10/11 |
Economic and Workforce Development
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Current Approved Amount $1,757,950 Increase Amount Requested $900,000 New Total Amount Requested $2,657,950 |
Purchase of subscription to database program with web interface to administer non-construction First Source (FS) Hiring program and facilitate hiring of candidates case managed by the City’s network of One-Stop Career Centers. The program will allow case managers to efficiently screen, match, and refer appropriate candidates to job openings using a proprietary skill matching feature. It will facilitate the sharing of open positions to ensure workers are placed quickly, allow businesses to more effectively comply with the City’s First Source Hiring requirements and allow tracking of compliance of non-construction contractors bound by First Source (Municipal Code Chapter 83). Scope Change: The only clarification to add is that this product is not solely utilized by "One Stop Career Centers". This product is now utilized by the entire network of workforce service providers, and this contract extension will allow OEWD to add functionality to track compliance for City Suppliers that are subject to Chapter 83. |
Modification |
6/30/2026 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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46858-17/18
|
Fire |
Current Approved Amount $750,000 Increase Amount Requested $500,000 New Total Amount Requested $1,250,000 |
Repair, maintenance, and specialized cleaning of the Personal Protection Equipment (PPE) worn by Fire Department personnel. Repairs and alterations must be done in conformance with National Fire Protection Agency (NFPA) standards to ensure Department compliance. This contract also contains provisions for limited training and repair of Fire Station Wash Extractors on an as-needed basis. |
Modification |
6/30/2025 |
|
30801-18/19 |
Human Resources |
Current Approved Amount $99,000 Increase Amount Requested $100,001 New Total Amount Requested $199,001 |
The Department of Human Resources, Workers’ Compensation Division, in partnership with the San Francisco Police Officers Association (SFPOA) and San Francisco Firefighters Association, Local 798 (Local 798), will implement an Alternative Dispute Resolution program (ADR) on 7/1/2019. The Agreement is intended to improve labor-management relations between the City and SFPOA/SFFA, and to provide an alternative dispute resolution process to the California state statutory system for claims by current and former (including retired) represented City employees in both bargaining units who have experienced or may experience an industrial illness or injury (Covered Employees). The Agreements were approved between the City, SFPOA, and Local 798, on December 17, 2018. The authorizing resolutions on files 190051 (Local 798) and 190052 (SFPOA) were approved by the Board of Supervisors on 2/26/2019, and the Mayor on 3/8/2019. The Agreements authorize the Joint Labor Management Committee, a body of SFPOA/Local 798 and Management representatives, to appoint an Ombudsperson to support employee interests in the ADR program. The Ombudsperson and his/her roles are defined in the resolutions as follows: There shall be an Ombudsperson who shall provide aid and counsel for all Applicants. The Ombudsperson shall be an individual with significant expertise and experience in the field of California workers’ compensation. The City will notify the Ombudsperson of all claims subject to this Agreement and will provide all records to the Ombudsperson electronically via secure email. The City will continue to provide all records to the Ombudsperson via secure email through the resolution of the claim or the end of the ADR Program. Communications between the Ombudsperson and the Applicant, or the Ombudsperson and the City, are inadmissible in any proceeding. The duties of the Ombudsperson include: § *Making a good faith effort to contact an Applicant in a timely manner, typically within one (1) business and in no event later than two (2) business days of notification; § *Receiving all documents filed with the ADR Program and assigning case numbers to each claim filed, as well as keeping an electronic claims file containing all documents related to the claim. § *Exercising independent discretion in fulfilling the responsibilities required under this Agreement on a case-by-case basis, and maintaining the confidentiality of communications from the Applicant or City; however, with approval from the Applicant or City, respectively, the Ombudsperson may disclose information or communications in order to further the Ombudsperson’s duties and responsibilities under this Agreement; § *Seeking to resolve workers’ compensation disputes between the Applicant and the City; § *Negotiating settlements between the Applicant and the City where appropriate, considering the interests of the City and the Applicant in doing so; § *Providing information to the DHR Workers’ Compensation Director in the Ombudsperson’s judgement and discretion for the purposes of enhancing communication consistent with this Agreement and resolving individual claims; § *Making recommendations to the Joint Committee to ensure that the ADR Program functions consistent with the terms of this Agreement; § *Being proactive and seeking to identify potential disputes, where possible, to ensure that all Applicants receive the compensation to which they are legally entitled. |
Modification |
6/30/2025 |
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PCS |
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Type of Service |
Type of Approval |
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36050-16/17 |
Human Resources |
Current Approved Amount $99,999 Increase Amount Requested $100,001 New Total Amount Requested $200,000 |
The City & County of San Francisco ('the City') is interested in entering into a personal services contract for a person to serve as a Workers’ Compensation 'Carve-Out' Alternative Dispute Resolution (ADR) Program Director/Mediator pursuant to Labor Code section 3201.7 for public safety employees. |
Modification |
6/30/2025 |
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34968-21/22 |
Human Services |
Current Approved Amount $99,000 Increase Amount Requested $21,000 New Total Amount Requested $120,000 |
The purpose of this contract is to provide 24-hour back up and some direct coverage for the following two (2) hotlines: • The Child Abuse Hotline, the phone number that the public uses to report suspected child maltreatment, and • The Adult Protective Services Hotline, the phone number that the public uses to report suspected elder or dependent adult abuse, neglect, and/or exploitation. Contractor will provide live weekday, weeknight, weekend, and holiday coverage for both the Adult Protective Services and FCS Hotlines, as needed. Contractor will ensure that information is accurately accepted from callers and subsequently transferred to designated APS/FCS staff. The Contractor will provide as needed back-up coverage for both the APS and FCS reporting lines in the event of a local disaster, if HSA staff or functioning phone lines are not available to take reports. Contractor will provide regular and individualized reports to APS and FCS programs to facilitate the ability of the program to track call volume. |
Modification |
6/30/2026 |
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48133-19/20 |
Police |
Current Approved Amount $62,500 Increase Amount Requested $125,000 New Total Amount Requested $187,500 |
The contractor will provide background investigation services for civilian and command-level San Francisco Police Department (SFPD) employment applicant positions. The contractor's services will include, but not be limited to, interviewing applicants, investigating records from the criminal justice system, credit reporting agencies, and Department of Motor Vehicles, and contacting employers and references. |
Modification |
10/31/2026 |
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4127-09/10 |
Public Health |
Current Approved Amount $615,000 Increase Amount Requested $500,000 New Total Amount Requested $1,115,000 |
Intermittent, as-needed podiatry services for residents of Laguna Honda Hospital, and for inmates of the City and County of San Francisco jail system. Contractor (s) will treat foot aliments associated with diabetes, calluses and acute/chronic foot infections and injuries. Services will be performed at the various Jail facilities and at Laguna Honda Hospital. This modification will extend the PSC in order to cover the initial term of services that will be awarded as a result of the planned Requests for Proposals (RFPs). Approval is requested for five years, since the need for these as-needed, intermittent services is expected to continue and the Department expects funding to continue to be available. Contractors providing services under this PSC provide services to unique populations, including the many Tom Waddell Health Clinic patients who are often homeless, inmates of the County jail who may need services within the jails on-site, and residents of Laguna Honda Hospital requiring as-needed podiatry services who often are disabled and/or elderly. |
Modification |
12/31/2031 |
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40494-15/16 |
Public Health |
Current Approved Amount $11,500,000 Increase Amount Requested $8,000,000 New Total Amount Requested $19,500,000 |
For the provision of as-needed consulting services in the subject areas of the Federally Qualified Health Center (FQHC) program, the Health Resources and Services Administration (HRSA) grant program, managed care Knox-Keene licensing approval, the 1115 waiver process for alternative Medi-Cal billing and related processes, and other managed care/Affordable Care Act/financial topics, including bond and capital projects, consulting, maintenance, support, and customizations of financial systems currently in use by the Department. |
Modification |
12/31/2027 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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45316-21/22 |
Public Health |
Current Approved Amount $99,000 Increase Amount Requested $99,000 New Total Amount Requested $198,000 |
The Contractor will augment the Department's search and recruitment of qualified candidates for executive level and senior management positions at the Department of Public Health, due to anticipated retirements, organizational changes, and vacancies. |
Modification |
9/30/2023 |
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44775-16/17 |
Public Library |
Current Approved Amount $500,000 Increase Amount Requested $400,000 New Total Amount Requested $900,000 |
Hire qualified and experienced consultant to provide one to four day general and advanced Standardized Test and College Admissions Workshops for high school students to be held in various library locations. Workshops may include individualized support for students. the workshops will provide equal access to educational opportunities for the diverse communities in the City at no charge, and aim to instruct students in effective approaches to exam and college admission process, plus boost their confidence as they approach exams or re-take exams. Consultant to provide healthy refreshments to keep students fueled and focused during the workshops. Providing access to nutritious food and drink during workshops is an important part of student learning. |
Modification |
5/31/2027 |
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36112-21/22 |
Public Works |
Current Approved Amount $96,000 Increase Amount Requested $50,000 New Total Amount Requested $146,000 |
Consulting in the care and display of photographs, documents and artifact in possession of the San Francisco Police Department. The scope of work may include handling services, including transportation, packing, storing, framing, de-installation and installation of items of a historic significance to the Department, including design and fabrication of pedestals and display cases. Scope Change: Increasing quantities of existing scope – artifact preservation, preparations, and installation. |
Modification |
3/31/2023 |
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49091-20/21 |
Public Utilities Commission |
Current Approved Amount $1,000,000 Increase Amount Requested $1,000,000 New Total Amount Requested $2,000,000 |
The proposed work includes providing goat grazing services for the San Francisco Public Utilities Commission (SFPUC). Large goat herds are required to graze brush, grass, forbs, saplings, branches, and weeds from a variety of locations throughout SFPUC lands including San Francisco locations, Right of Way lands, various watershed locations, and regional dams. The project requirements include a need for trained goat herders, goats, dogs, animal treatment experience, transportation of goats, portable trailer for herder to live in while on site, and method to supply water for goats. The grazing operations require supervision by a goat herder (Shepherd) and trained herding dog, both of whom must remain on site 24/7 for duration of the project(s). |
Modification |
12/31/2027 |
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32974-18/19
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Sheriff |
Current Approved Amount $500,000 Increase Amount Requested $0 New Total Amount Requested $500,000 |
The San Francisco Sheriff's Department (SFSD) seeks proposals to provide janitorial services for the Woman's Resource Center, located at 930 Bryant St., and the San Bruno Training Center, located at 1 Moreland Dr. The janitorial services will be required 2 days per week during normal business hours. |
Modification |
1/31/2027 |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting. |
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(10) |
Review of Personal Services Contract #42673 - 21/22 from the Municipal Transportation Agency. (File No. 0075-22-8) – Action Item |
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Recommendation: |
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Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
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(11) |
Review of Personal Services Contract #44359 - 19/20 from the Department of Building Inspection. (File No. 0076-22-8) – Action Item |
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Recommendation: |
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Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
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(12) |
Proposed Rule Amendments to Volume II Civil Service Commission Rules 210.8 – Qualifications of Applicants – Applicable to All Classifications of the Uniformed Ranks of |
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July 19, 2021: |
Accepted the report including the proposal to add Sec. 210.8.7 |
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Recommendation: |
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Adopt the posted proposed amendments to Rule 210.8. |
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(13) |
Appeal by Larry Charles Jacobs of the Human Resources Director’s Decision to Remove Him from the Eligible List 903014 CBT H006 Investigator. (File No. 0041-22-4) – Action Item |
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May 16, 2022: |
Continued to the meeting of June 6, 2022. |
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Recommendation from the Department of Human Resources: |
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Uphold the removal of Firefighter Larry Charles Jacobs from the eligible list and deny the appeal. |
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(14) |
Appeal by Violet Truong of the Human Resources Director’s determination to administratively close Appellant’s complaint of discrimination, retaliation, and constructive discharge. (File No. 0205-21-6) – Action Item |
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Recommendation from the Department of Human Resources: |
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Adopt the report, uphold the decision of the Human Resources Director, and deny the appeal by Violet Truong. |
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SEPARATIONS AGENDA |
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(15) |
Requesting a Hearing by Harry S. Stern on Behalf of Michael Ford of the restrictions on his future employment with the City and County of San Francisco. (File No. 0105-21-7) – Action Item |
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October 4, 2021: |
Postponed to the meeting of November 15, 2021, at the request of the appellant’s representative. |
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November 15, 2021: |
Postponed to the meeting of March 7, 2022, at the request of the appellant’s representative. |
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March 21, 2022: |
The Civil Service Commission postponed this item to the meeting of May 2, 2022, to allow time for parties to get clarity on restitution and past actions taken with similar situations (disposition and case numbers). In addition, the Commission will consider other restrictions. |
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May 2, 2022: |
Postponed to the meeting of June 6, 2022, at the request of the Public Utilities Commission. (Vote of 5 to 0) |
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Recommendation from the Public Utilities Commission: |
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Uphold the Department’s decision to restrict the future employment of Michael Ford with the City and County of San Francisco and deny the appeal. |
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(16) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(17) |
ADJOURNMENT |
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