CALL TO ORDER

2:05 p.m.

ROLL CALL

President Douglas S. Chan

Present

Vice President Gina M. Roccanova

Present

Commissioner Kate Favetti

Present

Commissioner Scott R. Heldfond

Present

President Douglas S. Chan presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of February 1, 2016

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

Michael Brown, Executive Officer announced that there is a request to hear item #14 out of order so that all parties may be present.  In addition item #16 has been withdrawn by the appellant.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

0071-16-1

Report on Secondary Criteria for H-20 Lieutenant, H-22 Lieutenant, H-24 Lieutenant and H-40 Battalion Chief.

Speakers:

Dave Johnson, Department of Human Resources

Action:

Adopted the report.  (Vote of 4 to 0)

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Michael Brown, Executive Officer, reported that in January there was one (1) appeal administratively closed and in February there were none.

Also, reported of some of the trainings, the successful trainings done in the last month, one at MTA with their HR staff on learning what the Civil Service Commission is and does, helping them make decisions in terms of appointment processing.  Also, one at SEIU 1021, regarding some post referral information, it was a very welcome training session with their staff.

0074-16-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49939-15/16

Airport Commission

$9,900,000

Provide solid waste collection, transportation, sorting, composting, disposal and analytical services for San Francisco International Airport (SFO).  The work includes the collection of solid wastes generated at SFO on a regular basis as well as perform emergency and unscheduled pick-ups at the Airport’s request.  In addition, the service provider shall manually segregate recyclable materials from mixed wastes at its sorting facility and arrange for the sale of such materials.  The contractor shall also perform regular maintenance and housekeeping of compactors and their appurtenances.  Lastly, the contractor shall submit quarterly waste stream report to SFO detailing tonnages by waste type, recycling rate, and landfilled loads.

Regular

6/30/2021

45291-15/16

General Services Agency – City Administrator

$1,500,000

Provide specialized services in conceptual planning, existing street and utility systems, mapping, land transfers, infrastructure improvements, open space and parks plan review, infrastructure construction, and vertical construction interface, to support the Treasure Island Redevelopment Program on an as-needed basis.  Work shall include providing professional engineering, architectural and technical services related to the development and facilitating submittal reviews.  Tasks to be performed when City agencies are not available to do so or do not have the specialized expertise necessary.

Regular

1/31/2019

0074-16-8

Cont.

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

46201-15/16

General Services Agency – City Administrator

$2,000,000

Provide sporadic s-needed specialized services in conceptual planning, existing street and utility systems, mapping, land transfers, infrastructure improvements, open space and parks plan review, infrastructure construction, and vertical construction interface, to support the Treasure Island Redevelopment Program.  Work will include providing professional engineering, architectural and technical services related to the development and facilitation of submittal reviews.  For example, work to be performed includes TIDA’s responsibility for Sea Level Rise monitoring and provide noise, wind and vibration monitoring in order to prevent adverse impacts on the islands natural habitat, both plants and animals.  City employees will the preferred provider for non-specialized services.

Regular

1/31/2019

41026-15/16

General Services Agency – Public Works

$10,000,000

Architectural services on an as-needed basis, for public building projects including but not limited to master plans, environmental reviews, programming and planning studies, assessments of existing facilities, green building evaluations, utility studies, design drawings, specifications, cost estimates, project schedules, adaptive re-use of existing facilities, modifications to life safety systems and other infrastructure, and new facilities.  We intend to award 2 as-needed contracts with Federal Transit Administration (FTA) federal procurement requirements for San Francisco Municipal Transportation Agency (SFMTA) projects and 3-4 contracts for Public Works with local procurement requirements.

Regular

3/1/2022

47894-15/16

General Services Agency – Public Works

$250,000

The San Francisco (SF) Street Smarts project is to create a miniature city designed to teach children traffic and street safety.  SF Street Smarts will be modeled after a previous installation that was designed and built in Los Angeles (LA) called Richie’s Neighborhood.  It will simulate a series of hazards such as crossing the street at an intersection, looking both ways, cars backing out of a driveway and a ball going into the street.  The set will be designed to be packed up and fit into a truck so that it can move around to different sites to set up for children to use.  SF Street Smarts will be a sole source project utilizing the design expertise from the designer of the LA Street Smarts project.  That designer is the only one that has the knowledge and expertise to create a San Francisco Installation based on the previous installation.

Regular

9/8/2016

48148-15/16

Environment

$150,000

The contractor will provide collection and disposal of home-generated medicine waste delivered by San Francisco residents to designated pharmacies and police stations in San Francisco as part of San Francisco’s Safe Medicine Disposal Pilot Program.  Collection must be available on both scheduled and on-call basis, depending on the collection site’s individual needs.  The contractor will also provide supplies and equipment as necessary for accomplishing this work.

Regular

9/30/2020

46637-15/16

Municipal Transportation Agency

$250,000

The Contractor will plan, coordinate, and conduct outreach to San Franciscans of all ages to provide encouragement to ride bicycles and do so in a safe manner via educational activities, rides and training.  Safety and concerns about safety are significant barriers to people bicycling, as well as to equip bicyclists with adequate street skills to meet complex traffic issues encountered daily on the streets of San Francisco.  This work is a key strategy identified in San Francisco’s Vision Zero Education Strategy.

Regular

3/30/2018

47343-15/16

Public Utilities Commission

$400,000

An independent review of revenue requirements, costs of service, and rates for the utilities under the jurisdiction of the San Francisco Public Utilities Commission (SFPUC).

Regular

6/30/2019

0074-16-8

Cont.

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47733-15/16

Recreation and Park Commission

$200,000

Urban design, planning and community outreach services to prioritize improvements for John McLaren Park.  This work will generate a list of priority projects that the Recreation and Park Department will address over the next few years.  It is anticipated that the Recreation and Park Department will work on these future project with the Department of Public Works design team.

Regular

12/15/2017

48798-15/16

Police

$300,000

In response to the San Francisco District Attorney’s and San Francisco Public Defender’s concerns regarding personnel issues at the San Francisco Police Department (SFPD) Crime Lab Deoxyribonucleic (DNA) Unit, the SFPD is seeking a contractor to perform an independent quality review of the SFPD Crime Lab DNA Unit.  The contractor will provide the following services:

1. Review a variety of documents (including but not limited to DNA technical manuals, records and logs, case files, quality assurance/quality control manuals and policies, studies, and correspondence with the American Society of Crime Lab Directors (ASCLD);
2. Interview key lab staff on-site;
3. Feedback and recommendation reports to ensure best industry practices implementation; and
4. Direction for the lab.

Regular

3/31/2017

45984-15/16

Municipal Transportation Agency

$200,000

The contractor will provide as-needed technical expertise in website development, redesign, and maintenance that includes installing an updated Drupal Web Content Management System (WCM) for the San Francisco Municipal Transportation Agency (SFMTA) website.  The Drupal Web Content Management System (WCM) for the San Francisco Municipal Transportation Agency website.  The Drupal WCM is a software system that provides website authoring, collaboration, and administration tools designed to allow users with little knowledge of web programming languages to create and manage website content.  The contractor will implement a citywide WCM, cloud based solution that can grow with the agency and city that has flexibility to provide web and mobile users with real time transit data based on their geographic location.

Regular

3/8/2020

41779-15/16

Port

$3,000,000

The Port seeks to create a pre-qualified pool of four (4) firms with expertise in real estate economics, market and financial research and analysis, public financing mechanisms, site and master planning, urban design, architecture , historic preservation, maritime and surface transportation planning, community relations and related development services.  These consulting services will support Port staff in its planning and management of public and mixed-use public-private partnership development projects, planning issues, and in negotiating leases.

Regular

3/31/2020

41969-15/16

Port

$6,000,000

The Port intends to issue a Request for Qualifications to establish a pool of four (4) qualified consultant teams capable of providing a wide range engineering and related services on an as-needed basis for Port capital and on-going projects.  Such projects are usually maritime related for maintenance and improvements of the Port’s aging infrastructure.

Regular

3/31/2021

0074-16-8

Cont.

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

45761-15/16

Public Health

$2,000,000

The contractor will develop, implement and report on surveys of Department of Public Health (DPH) patients and employees.  Patient surveys will gather data and feedback from to increase DPH efforts to make care more patient-centered by identifying key areas for delivery system improvement and informing DPH efforts help patients manage their health.  Patient experience data will also be used to compare health care quality by patients, providers, payers, policymakers and the general public, especially by patients wishing to compare provider information as they choose a provider.  Workforce surveys will gather information and feedback from DPH employees measuring factors that contribute to overall job satisfaction, using on both paper and online methodologies, with a final statistical analysis and report back to DPH management,.  Surveys will be developed in partnership with DPH managers in order to customize them to DPH, with DPH retaining all data and reports.

Regular

9/30/2020

48678-15/16

Public Health

$8,000,000

The contractor(s) will advise and assist Department executive, senior and management staff; assess DPH’s readiness to implement a new unified EHR; identify risks in the planning for the EHR; develop an HER Preliminary Implementation Plan; recommend a strategy for master data management, electronic master patient index, archive, enterprise data warehouse, customer relation software and Enterprise Content Management (ECM); identify a product displacement timeline and costs associated with any non-EHR vendor solution; reconcile displaced vendors with EHR and dollars saved; assist in determining the degree to which the selected EHR alternative addresses DPH needs and identify functional areas which need to be addressed by legacy or other third party solutions; help identify product gaps between proposal and existing products that allows DPH to coordinate and successfully manage core EHR and related activities; provide an analysis of EHR partner assumptions and staffing models and refine budgeting and contracting issues and information; assist in identifying and applying industry standards for Service Level Agreements (SLAs); assist in developing an effective administrative structure within the Department of Public Health (DPH) and between DPH and the selected Electronic Health Record (EHR) vendor; and, when a solution is determined, contractor will also provide project management, program audit and compliance services.

Regular

12/31/2019

4050-10/11

Adult Probation

Current Approved Amount

$999,300

Increase Amount Requested

$0

New Total Amount Requested

$999,300

The San Francisco Adult Probation Department (APD) will procure the Correctional Offender Management Profiling for Alternative Sanctions (COMPAS) copyrighted software program from Northpointe Institute for Public Management, Inc. for implementing a risk/needs assessment and case management consolidated software business solution that meets APD’s workflow and data information needs which includes a Justice Tracking Information System (JUSTIS) Interface and Supervise Released File Functionality.

Modification

6/30/2021

4099-10/11

Airport Commission

Current Approved Amount

$12,000,000

Increase Amount Requested

$0

New Total Amount Requested

$12,000,000

Design, develop, install and implement and integrated solution for managing ground transportation information from radio frequency identification (RFID) transponders and smart-card taxi revenue collection system at the Airport.  Work includes software development, integration of current RFID readers and taxi smart-card system into new system, testing and integration of hand-held RFID readers, training for staff and ongoing maintenance.

Modification

6/30/2017

0074-16-8

Cont.

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4039-13/14

General Services Agency – Public Works

Current Approved Amount

$600,000

Increase Amount Requested

$3,000,000

New Total Amount Requested

$3,000,000

Provide specialized service in Elevator Design to support Department of Public Works (DPW) design staff on an as-needed basis.  The Consultants will provide expert elevator design consultation services to ensure that our projects achieve the highest quality in elevator design.  The City intends to award two (2) contracts for $300,000 each.

Modification

0/31/2021

36583-15/16

Economic and Workforce Development

Current Approved Amount

$100,000

Increase Amount Requested

$475,000

New Total Amount Requested

$575,000

The consultant will assist the Office of Economic and Workforce Development (OEWD) with designing, implementing, and transitioning the existing online Workforce Central (WFC) client tracking and performance management platform to integrate new federal Workforce Innovation and Opportunities Act (WIOA) provisions.

Scope Change:

The OEWD was awarded a $2.9 million dollar grant to expand its TechSF initiative under the Department of Labor’s American Apprenticeship program.  In addition to ongoing maintenance, the contractor will assist the department with incorporating new data elements into the existing Workforce Central (WFC) platform.

Modification

7/31/2018

48218-14/15

Human Resources

Current Approved Amount

$250,000

Increase Amount Requested

$500,000

New Total Amount Requested

$750,000

The contractor will provide services to recruit, train and support mid-career executives as part of the annual Mayor’s Senior Fellowship program.  The contractor will: recruit senior level executives through national effort; match talent with departments’ needs; provide on-going training and support for Fellows; and review and report on departmental outcomes, with the support of the Mayor’s Office.

Modification

7/31/2018

4032-13/14

Police

Current Approved Amount

$360,000

Increase Amount Requested

$360,000

New Total Amount Requested

$720,000

Managed services for Hewlett Packard (HP) Printer and Plotter fleet at all San Francisco Police Department (SFPD) locations.  Attend to service calls within 4 business hours.  Monitor and provide 99% up-time of Printers, Carry Printer, Plotter Parts and supplies to replace onsite for break-fix issues.  Supplies, such as toner, is to be replaced within 4 business hours at the Hall of Justice and drop-shipped to all other remote locations.  Waste toner should be sent over to recycling plants at service provider’s expense.

Modification

3/31/2018

39481-13/14

Police

Current Approved Amount

$100,000

Increase Amount Requested

$50,000

New Total Amount Requested

$150,000

The San Francisco Police Department (SFPD) requires as-needed court reporting and transcription services for disciplinary hearings and Police Commission meetings and transcription of tapes from interviews performed with the SFPD’s Management Control Division and other investigative units within the SFPD.

Modification

06/30/2019

4091-12/13

Public Utilities Commission

Current Approved Amount

$500,000

Increase Amount Requested

$0

New Total Amount Requested

$500,000

Design of a “One Water, One City” demonstration garden and outdoor classroom which will educate students in grades K-5 about ways to take care of their environment and showcase innovative green infrastructure strategies on an accessible and site-appropriate micro-scale.  In addition to the design, the proposed work will also include a community outreach plan, an educational management plan (lesson plans, educational framework, etc.) and on-site garden maintenance and upkeep.

Modification

12/31/2016

4132-08/09

Public Health

Current Approved Amount

$1,200,000

Increase Amount Requested

$1,200,000

New Total Amount Requested

$2,400,000

The Contractor will provide the Department of Public Health on-line access to commercially available consumer credit reports for potential patients and clients of the Department of Public Health.  The information from these sources will be integrated in to various Department information systems.

Modification

12/31/2019

0074-16-8

Cont.

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

39475-14/15

Public Health

Current Approved Amount

$58,050

Increase Amount Requested

$495,000

New Total Amount Requested

$553,050

Contractor will provide maintenance and support related to the implementation of any upgrades needed for the EVALISIS Patient Classification System (PCS) and ongoing maintenance of the PCS.  The PCS System helps San Francisco General Hospital maintain compliance with required patient-nursing ratios according to patient acuity.

Scope Change:

Contractor will provide objective interval sampling observations of actual staff time by patient acuity level, staff level, service area and shift on selected study units.  Patient classification acuity system validity and reliability will be directly assessed by uni/service area and shift, as will overall compliance with Title XXII’s staffing related requirements.  Staff utilization effectiveness, staffing adequacy, and service quality perceptions will also be evaluated.

Modification

10/31/2018

Speakers:

Joan Lubamersky and Robert Beck, General Services Agency spoke on PSC #46201-15/16

Action:

1. Amend the language on PSC #46201-15/16 to include “For each contract, the Department of Public Works (DPW) will be contacted first as to their availability to perform the services required.”  (Vote of 4 to 0)
2. Adopted the report.  Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0067-16-1

San Francisco Municipal Transportation Agency’s Report on Position-Based Testing Program.  (Item No. 8)

Speakers:

Clare Leung, Municipal Transportation Agency

Action:

Adopted the report.  (Vote of 4 to 0)

0068-16-1

San Francisco Municipal Transportation Agency’s Report on Appointments Exempt from Civil Service under Charter Section 10.104.16 through 10.104.18.  (Item No. 9)

Speakers:

Clare Leung, Municipal Transportation Agency

Action:

Adopted the report.  (Vote of 4 to o)

0069-16-1

Department of Human Resources’ Report on Position-Based Testing Program.
(Item No. 10)

Speakers:

None.

Action:

Adopted the report.  (Vote of 4 to 0)

0070-16-1

Department of Human Resources’ Report on Provisional Appointments.
(Item No. 11)

Speakers:

John Kraus, Department of Human Resources

Sin Yee Poon, HSA and SEIU Chapter Shop Steward

Action:

Adopted the report.  (Vote of 4 to 0)

0072-16-1

San Francisco Municipal Transportation Agency’s Bi-Annual Summary of Future Employment Restrictions Placed by the SFMTA. (Item No. 12)

Speakers:

None.

Action:

Adopted the report.  (Vote of 4 to 0)

0073-16-1

Department of Human Resources’ Report on Exempt Positions under Charter Sections 10.104.16 through 10.104.18.  (Item No. 13)

Speakers:

Shawn Sherburne, Department of Human Resources

Action:

Continued to the meeting of March 21, 2016.  (Vote of 4 to 0)

0002-16-6

Appeal by Darin Conley of the Human Resources Director’s determination of insufficient evidence to sustain his complaint alleging: harassment and discrimination/disparate treatment based on his race, sexual orientation, and gender; and retaliation.  (Item No. 14)

Speakers:

Linda Simon, Department of Human Resources

Darin Conley, Appellant

Alison Berry Wilkinson, Attorney for Respondent

Alice Villagomez in support of respondent

Christina Fong in support of respondent

Lavena Holmes in support of respondent

Jennifer Johnston in support of respondent

Vitus Leung in support of respondent

Mark Buchsieb in support of appellant

Public Comment:

Carol Isen, I am really quite disturbed…that the Commission didn’t cut this off and take the matter into closed session.  I feel my name was badly maligned…I am not sure what the remedies are here…I would hope that you would…excerpt that entirely from the record and remove it.  I don’t think it belongs there.  It was not the subject of the investigation.  Second, I have this to say to … Darin, we did work closely together.  I think he has a very bright future.  I think he is a good worker; he is a hard worker and it’s more than a little distressing to hear that the stresses that happened in the workplace every single day …have devolved into a set of unsubstantiated distressing comments about every one of his co-workers; and I think we need to have some type of remedy for all those people who were named...including and specially myself.

0002-16-6

Cont.

Mark Buchsieb, Mr. Conley should have been given the full due process before this Commission, to prepare for this and he was not.  He did not receive these documents until the 29^th of February.  It should have been received by Mr. Conley on the 19^th.  We spent 30 hours creating this document for the Commissioners, which is not now being admitted.  I myself am witness to one of these allegations.  I was not interviewed by Britt Strottman.  I was asked and produced a letter, and said, “If you have any questions about this please I am happy to talk with you.”…She did not email me after that.  This was multiple allegations in a very short amount of time.  You should use the protective status of the person who experienced that discrimination as the basis to consider if it’s severe.  Ms. Callahan is a white woman, Britt Strottman is a white woman and I don’t think that it was given the appropriate weight.

Action:

Commissioner Roccanova recused.  (Vote of 3 to 0)

The Commission continued to the meeting of March 21, 2016 for deliberation and final action; closed for submission of additional information.  (Vote of 3 to 0)

0352-16-7

Request for Hearing by Wendy E. Musell on Behalf of Max Bruk on His Future Employment Restrictions as a Stationary Engineer (7334) with Laguna Honda Hospital, Department of Public Health.  (Action Item No. 15)

Speakers:

Willie Ramirez, Laguna Honda Hospital

Christina Fong, Laguna Honda Hospital

Max Bruk, Appellant

Action:

The Commission denied the appeal.  Cancel any current examination and eligibility status; Future employment subject to the review and approval of the Human Resources Director after five (5) years of satisfactory work experience outside City and County service for any position involving health and safety responsiveness such as Stationary Engineer; and one (1) year satisfactory work experience outside City and County service for any other position not involving health and safety responsiveness.

(Vote of 4 to 0)

0440-15-6

Request for Hearing by Mussa Lema of His Designation of “Unsatisfactory Services” in His Resignation as a Custodial Assistant Supervisor (2716) with the San Francisco Juvenile Probation Department.  (Item No. 16)

Speakers:

None.

Action:

Appeal withdrawn by appellant.

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 17)

Commissioner Kate Favetti inquired about the letter from Jim Salinas, Latino Steering Committee that it may be an appeal and not an Inspection Service.

ADJOURNMENT  (Item No. 18)

6:41 p.m.