CALL TO ORDER

2:02 p.m.

ROLL CALL

President Elizabeth Salveson

Present

Vice President Kate Favetti

Present

Commissioner Douglas S. Chan

Absent

Commissioner F. X. Crowley

Present

Commissioner Jacqueline P. Minor

Present

President Elizabeth Salveson presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of September 16, 2019

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

Executive Director Michael Brown made three (3) announcements: (1) PSC #45169-19/20 will be postponed to a future meeting at the request of the Department of Public Works due to a discrepancy in a union email address in the PSC database that has now been resolved. (2) Agenda Item #16 (Appeal by Tammy Higgason of the Management Test Battery Examination for PBT-0931-096658), the appellant requested a postponement and with mutual agreement with DHR, they are requesting postponement to November 4, 2019.  (3) PSC #44496-19/20 has been withdrawn at the request of the Public Utilities Commission.  They will submit a revised contract request at a later date.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Linda Simon, EEO and Leave Programs Director, welcomed Mawuli Tugbenyoh as the new Chief of Policy. Mawuli Tugbenyoh worked with Mayor Ed Lee in developing policy on homelessness and also served as a legislative aid for Supervisor Malia Cohen.  More recently, Mawuli Tugbenyoh was a special advisor for Mayor London Breed on criminal justice and public policy issues.

Linda Simon also announced DHR has tentatively selected a new vendor for the applicant tracking system.  However, there is a pending appeal that will need to be resolved first prior to finalizing the selection.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Michael Brown, Executive Director, relayed to the Commissioners the pending PERB mediation session was unsuccessful.  There will be an upcoming Closed Session Agenda item calendared prior to the hearing date, to provide the opportunity for the City Attorney to update the Commission and strategize for the upcoming hearing.  The hearing is scheduled for the week of December 17, 2019. (Dec. 17, 18 and possibly 19.)

0251-19-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

46708-18/19

Airport

$6,300,000

Contractor shall provide design and construction services for the Building 710 Code Required System Modernization project at San Francisco International Airport (Airport).  The project involves assessment of the existing building and infrastructure, the replacement of the building’s mechanical and electrical systems, along with architectural modifications needed to extend the building’s useful life and enhance functionality for use by multiple tenants.

Regular

12/31/2023

49733-19/20

Controller

$5,000,000

Provide municipal financing advisory services to Office of Public Finance and other Controller’s Office and City department staff in the following areas: general obligation bonds, certificates of participation, lease revenue bonds, Mello-Roos special tax bonds, tax allocation bonds, revenue bonds, tax-exempt commercial paper, special tax and fiscal consulting, and other forms of municipal financing.

Regular

9/30/2024

45169-19/20

POSTPONED

to Future Meeting

Public Works

$1,000,000

The primary scope of service will include specialized or untried equipment for evaluation, and conduct special cleaning services above or outside of the Bureau’s routine operating responsibilities, and/or conducting pilot cleaning programs that affect both public and private properties.  Such specialized equipment shall include steam-cleaning, power-washing, gum removal, hazardous/human/animal waste removal equipment for the purpose of maintaining the City’s sidewalks, curbs, gutters, and roadways.

Supporting services, not to exceed 10% in services for the duration of the contract, may include the ability to organize community support, prepare educational or outreach materials, assist in developing and conducting outreach and education efforts, conduct neighborhood cleaning projects, organize community interest in establishment of Business Neighborhood Improvement Districts (BID/NID), and/or survey public opinion or conduct focus groups.  Services may also include steam cleaning or power washing.

Regular

9/29/2024

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47662-19/20

Police

$420,000

The contractor will provide factory trained technicians to manage print services for 175 Hewlett Packard (HP) printers and 4 HP plotters for the San Francisco Police Department (SFPD) at 32 City locations.  The contractor will provide timely services, parts, toner, toner cartridge recycling and printer utilization reports for 6 different HP models.

Regular

3/31/2023

40356-19/20

Public Utilities Commission

$1,050,000

This contract entails the removal of water treatment sludge or residuals from SFPUC’s two water treatment plants – Harry Tracy and Sunol Valley water treatment plants (HTWTP and SVWTP).  The contract provides for removal, hauling, and disposal and/or recycling of alum and ferric sludge (residuals) from the two plants.  Approximately 2,000 tons of sludge is anticipated from SVWTP annually and approximately 250 tons of sludge is anticipated from HTWTP annually.  Sludge removal from SVWTP is expected to be done twice a year from the plant’s lagoons.  Harry Tracy uses a dewatering process at the treatment plant and the dewatered ferric chloride sludge removal will be done throughout the year, with an estimated average of one load every two weeks.  Removal may be required on holidays and weekends based on the amount of residual generated in the peak winter season, which may result  in a removal of two to three loads per week.

Regular

12/14/2021

42574-19/20

Technology

$300,000

CCSF is interested in establishing an interface between Level II’s Message switching software called MAGUS and the City’s Justice Tracking Information Systems, JUSTIS, system.  JUSTIS is incorporated in an Oracle database, and LTI MAGUS will use the Oracle Java Database Connectivity, JDBC, driver supplied by San Francisco Police Department, SFPD, to establish a connection with JUSTIS.  LTI MAGUS currently has over 120, Computer Aided Bay-Area Law Enforcement, CABLE, masks, which submit transactions to the SFPD CABLE system.  Upon submitting the transaction to JUSTIS, LTI MAGUS will format the transaction as a Structured Query Language, SQL, statements specified by SFPD.  Upon receiving the result(s) in Extensible Markup Language, XML, from JUSTIS for the submitted transaction, LTI MAGUS will format the information into a textual report close to the same (if not the same) format currently being returned from CABLE for the same transaction.

Regular

12/31/2021

46060-19/20

Public Works

$12,000,000

Consultants will perform highly specialized professional land surveying work, such as topographic, boundary and construction surveys, photogrammetric work, laser 3D scanner field and office assistance and training, AutoCAD (Computer-Aided Design) Civil 3D drafting, help with special projects (monumentation, Geographic Information System Mapping, GPS network, etc.).  We anticipated awarding up to 4 as-needed contracts, each not to exceed 5 years.

Regular

12/31/2025

44496-19/20

WITHDRAWN

Public Utilities Commission

$750,000

The proposed work are tunnel and geotechnical engineering design, and engineering support during construction for SFPUC’s Kansas and Marin Streets Sewer Improvements Project.  This project is proposing a 8-foot diameter tunnel (starting from the intersection of Kansas and Marin Streets, and running approximately 900-feet west towards Lot 31, which is within City Property), launching and receiving shafts, junction structures, and all related site investigation work (i.e. geotechnical and hazardous material).  The primary purpose of the project is to increase hydraulic conveyance to alleviate flooding for a susceptible portion of the City.

Regular

10/29/2021

46348-19/20

Public Utilities Commission

$120,000

To provide preventative maintenance and emergency repair service to Metrohm-manufactured equipment located in SFPUC Drinking Water Laboratory.  Equipment includes an Ion Chromatography System and an Auto-titrator.  Labor, travel, and parts included.

Regular

10/31/2022

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47873-19/20

Public Utilities Commission

$41,000,000

The scope of this design-build is to hire a qualified design-build team to complete detailed design and construction for Phase 2 of the Bay Corridor Transmission and Distribution (BCTD) Project.  BCTD will allow San Francisco Public Utilities Commission (SFPUC) to deliver electrical power to future customers such as the Southeast wastewater treatment plant.  DB-129(R) will construct 12kV and 230 kV electrical duct banks.  The estimated DB-129(R) cost is $1.5M for professional services and $39.5M for construction.  This work may be performed under more than one subsequent Request for Bids.  DB-129(R) has the same scope of work as the original DB-129.  The DB-129 Request for Qualifications did not result in an adequate number of qualified firms, so is being re-issued with new qualification requirements as DB-129(R).

Regular

12/31/2022

31594-18/19

City Administrator

Current Approved Amount

$100,000

Increase Amount Requested

$170,000

New Total Amount Requested

$270,000

The contractor may be providing as-needed installation services of fleet telematics (vehicle locator) devices for city vehicles during periods when Central Shops is at full capacity and unable to perform the installation in a timely basis.

Modification

6/30/2023

40295-18/19

Department of Homelessness and Supportive Housing

Current Approved Amount

$1,499,998

Increase Amount Requested

$300,002

New Total Amount Requested

$1,800,000

The awarded contractor will provide transportation services for homeless adults and families.  Transportation services include transporting shelter and Navigation Center users from Access Points or other sites to Shelters and Navigation Centers and back.     

Modification

6/30/2023

43791-16/17

Municipal Transportation Agency

Current Approved Amount

$1,250,000

Increase Amount Requested

$2,700,000

New Total Amount Requested

$3,950,000

The consultant team will provide a detailed feasibility analysis for the development of SFMTA bus yard(s) with updated transit facilities and additional, non-transit uses.  The consultant team’s work will include a number of stages.  First, the consultant will complete a detailed, current conditions analysis of the subject yard(s) and the function of the yard(s) relative to the entire SFMTA campus of facilities.  Second, the consultant will create a specifications document for a newly rebuilt yard.  Third, the consultant will prepare a number of detailed development scenarios for non-transit uses.  The scenarios will then be refined into final development scenarios, and outreach will be conducted to stakeholders before recommendations are finalized.

Modification

11/30/2023

43237-16/17

Police

Current Approved Amount

$100,000

Increase Amount Requested

$175,000

New Total Amount Requested

$275,000

Contractors will provide veterinary care for City service dogs primarily with the San Francisco Police Department (SFPD) and possible other City departments such as the San Francisco District Attorney’s Office (SFDA).  Currently the SFPD has 12 service dogs and the SFDA has 2 therapy dogs.  Services required will include, but will not be limited to, 24 hour emergency care, routine care, medical consultation, surgery and surgery-related care, dental care, injections, vaccinations, prescription medicine and food, radiology and laboratory work.

Modification

6/30/2023

43887-14/15

Public Health

Current Approved Amount

$1,500,000

Increase Amount Requested

$1,080,000

New Total Amount Requested

$2,580,000

The Contractor (s) will provide American Sign Language (ASL) Interpreters, oral interpreting, relay interpreting and deaf/blind (tactile) interpreting services for clients.  The Contractor(s) may also be required to provide two interpreters on call 24/7 via a pager / or mobile phone.  Services are for any requesting unit of the Department of Public Health.

Modification

6/30/2028

Speakers:

Michelle Henderson and Patrick Leung, San Francisco Police Department spoke on PSC #43237-16/17.

Action:

Adopted the report and approved all remaining requests for proposed Personal Services Contracts.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote 4 to 0)

0253-19-1

Report of Future Employment Restrictions and Probationary Releases from July 1, 2019 to December 31, 2019.  (Item No. 8)

Speaker:

Shawn Sherburne, Department of Human Resources

Action:

Adopted the report with the condition that comparative data of up to three (3) years history be included in future reports.  (Vote of 4 to 0)

0254-19-1

Report of Expired Exempt Appointments for the period of January 1, 2019 –
June 30, 2019.  (Item No. 9)

Speaker:

None.

Action:

Adopt the report.  (Vote of 4 to 0)

0255-19-1

Report of Proportion of Appointments Exempt Under Charter Sections 10.104-1, 2, and 4 through 12 as of June 30, 2019.  (Item No. 10)

Speaker:

None.

Action:

Adopt the report.  (Vote of 4 to 0)

0256-19-1

Report of Appointments Exempt from Civil Service under Charter Sections 10.104-16 through 10.104-18.  (Item No. 11)

Speaker:

Shawn Sherburne, Department of Human Resources

Action:

Adopted the report.  (Vote of 4 to 0)

0257-19-3

Report on the Certification of the Highest Prevailing Rate of Wages of Commercial Vehicle Loading and Unloading on City Property.  (Item No. 12)

Speaker:

Benjamin Weber, Office of Labor Standards Enforcement

Public Comment:

Sandra McCandless, Enterprise Rental Car

Dario Frommer, Akin Gump Strauss Hauer & Feld LLP

Nancy Ober, Avis Budget Car Rental

(Postponed)

Note:

The Commission requested the Office of Labor Standards Enforcement to correct the subject title of Agenda Item #12.

Action:

Continued the item to October 21, 2019.  (Vote of 4 to 0)

0258-19-8

Progress Report on PSC #47395-17/18.  (Item No. 13)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47395-17/18

Public Utilities Commission

$8,000,000

The San Francisco Public Utilities Commission (SFPUC) intends to award a $8 million agreement to support SFPUC civil, structural, electrical, process, mechanical engineering staff, and for other specialized engineering services needed to assist in the design and support during construction of a new raw water ozonation system at SFPUC’s Sunol Valley Water Treatment Plant (SVWTP) to address long-term taste and odor issues.  Design scope includes new cryogenic oxygen tanks, liquid oxygen vaporizers, ozone generators, ozone injectors, and ozone contractor, an ozone building, an ozone destruct system, electrical power facilities, associated piping/appurtenances, associated automatic controls (I&C), related facilities, and power generation consisting of solar panels atop the Treated Water Reservoir and nearby SVWTP facilities to offset the increased poser load.  The Sunol valley power supply and usage will need to be analyzed and upgraded at San Antonio Pump Station and the Calaveras Substation to accommodate the new plant power loads.  The contract will also address identified plant process limitations and make modifications to improve the plant reliability.

Regular

12/1/2024

September 17, 2018:

Approved PSC #47395-17/18 with the condition to report back in September of 2019 regarding the progress.

Speakers:

Ryan Fitzgerald, Public Utilities Commission

Action:

Adopted the report.  (Vote of 4 to 0)

( 0259 19-8

Progress Report on PSC #48095-17/18.  (Item No. 14)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

48095-17/18

Public Utilities Commission

$20,000,000

This as-needed PSC will be made up of four (4) contracts, each at a value of $5 million.  Work will consist of specialized and technical as-needed services in the areas of water supply, storage, and transport services; water quality services; water treatment services, wastewater treatment services; power; and division operations and management services for the Hetch Hetchy Water and Power Division of the SFPUC Water Enterprise (HHWP).

Regular

10/31/2023

September 17, 2018:

Approved PSC #48095-17/18 with the condition to report back in September of 2019 regarding the progress and recruitment efforts.

Speakers:

Margaret Hannaford, Public Utilities Commission

Cheryl Sperry, Public Utilities Commission

Action:

Adopted the report.  (Vote of 4 to 0)

0252-19-1

2019 Workforce Utilization Analysis Report.  (Item No. 15)

Speaker:

Janie White, Department of Human Resources

Action:

Adopted the report.  (Vote of 4 to 0)

0176-19-4

Appeal by Tammy Higgason of the Management Test Battery Examination for PBT-0931-096658.  (Item No. 16)

Speaker:

None.

Action:

Postponed to November 4, 2019 by mutual agreement between the appellant and the Department of Human Resources.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 17)

Vice President Kate Favetti requested the Office of Labor Standards Enforcement to correct the subject title of the Agenda Item #12 and to take a look at mechanisms in communicating to labor representatives to consider gender neutral language in classification titles.

ADJOURNMENT  (Item No. 18)

The meeting adjourned at 3:36 p.m.