CALL TO ORDER

2:01 p.m.

ROLL CALL

President Elizabeth Salveson

Present

Vice President Kate Favetti

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Jacqueline P. Minor

Present

President Elizabeth Salveson presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Ellen Lee Zhou stated, “I am a public social worker.  I am a union delegate for government employees.  I have been coming to you in 2016, 2017, 2018 and 2019.  The last time I was here was on November 18, 2019.  I reported to you about failing public policies created by one political party which is democrat party.  Democratic leaders failed to address SF’s ongoing social problems regarding public health and public safety.  We, the workers and people are suffering from crimes and lack of affordable housing.”

Timothy Mathews, IFPTE Local 21 states, “I am here today to speak on a matter in the jurisdiction of the Civil Service Commission but not appearing on today’s Agenda.  The union recently held a meeting with the Department of Technology.  The union has chosen to drop its objections to a Personal Services Contract via the City and Local 21’s market place.  The request was to subcontract Local 21’s bargaining units work for the tracking system also known as “Justice.”  That program will integrate all City and County of San Francisco criminal justice, case management systems and replace a 35-year-old main frame.”

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of December 2, 2019

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Sandra Eng, Acting Executive Director announced there are two (2) appeals on the Agenda that have requested postponement.  She also stated the hearing for the recent PERB charge by SEIU was initially scheduled for this week, however there has been an agreement with SEIU to meet and have a discussion.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Micki Callahan, Human Resources Director announced there has been recent legislation that may affect the ability to restrict future employment for people who made claims against the City.  The Department of Human Resources (DHR) will work with the City Attorney’s Office to determine the impact.  Ms. Callahan also announced the preliminary results of the 1241 Human Resources Analyst Exam, taken from the apprenticeship trainee HR Analyst program and also the people who are engaged in the self-study program are positive.  DHR will be presenting on the findings in either January or February 2020.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

None.

0315-19-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

44506-19/20

Human Services

$950,000

The Contractor shall provide the following parallel services during the term of this contract: A) SafeMeasures B) Structured Decision Making; C) Ad Hoc Analytics; and D) On-Site training and coaching to FCS staff, supervisors and managers.

A. SafeMeasures: The California Department of Social Services provides the Contractor with bi-weekly extracts from the statewide child welfare database.The Contractor conducts an analysis to display the data in tables that are related to the Division 31 Requirements that regulate child welfare operations.The Contractor organizes the data into a user-friendly, point-and-click format that allows managers, supervisors, and child welfare workers to view data by program, by office site, by unit, and by individual.The Contractor is one of two entities who has access to the state’s database.SafeMeasures is a tool that supports measurement of both processes and outcomes.

B. Structured Decision-Making: The FCS program utilizes an actuarial-based safety assessment tool, Structured Decision-Making (SDM) to improve its understanding of child risk and to improve case decision-making.The Contractor manages the data generated by these assessments and produces an annual management report, which compiles information from child welfare assessments.SDM is a logic tool based on probabilities, statistics, and research on outcomes.

C. Ad Hoc Analytics: Using data extracts from SafeMeasures and the Structured Decision-Making tools, the Contractor will provide, on a monthly basis or as requested, ongoing reports related to various outcome measures as identified in the Family and Children Services (FCS) System Improvement Plan, including disproportionality, differential response, standardize assessments, and permanency.The Contractor will also provide comprehensive quarterly reports that include information related to foster care placement patterns, with particular focus on racial disproportion, distance of placement from home, adolescents in placement and length of time in care, children in institutional care, and placements moves.

D. On-Site training and coaching to FCS staff, supervisors and managers:The Contractor will provide Safety Organized Practice (SOP) to Domestic Violence (DV) training and coaching for Protective Services Worker, coaches and Protective Service Supervisors.The Contractor will also provide management training for leadership development and implementation of the tools.The training will be conducted in connection with the SDM tool, to teach staff how to apply the material in the evidence-based decision making tool regarding domestic violence and moving it through SOP.

Regular

6/30/2020

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

44596-19/20

Public Utilities Commission

$14,000,000

The proposed work is tunnel and geotechnical engineering design, and engineering support during construction for SFPUC’s Kansas and Marin Streets Sewer Improvements Project.  This project is proposing an 8-foot diameter tunnel (starting from the intersection of Kansas and Marin Streets, and running approximately 900-feet west towards Lot 31, which is within City Property), launching and receiving shafts, junction structures, and all related site investigation work (i.e. geotechnical and hazardous material).  The primary purpose of the project is to increase hydraulic conveyance to alleviate flooding for a susceptible portion of the City.

Regular

2/28/2022

45106-19/20

Public Utilities Commission

$4,000,000

Project Pull is a summer internship program established to provide professional guidance in a work experience setting within the City Agencies to motivate students to continue their education so they may seek employment opportunities in the public service sector or other highly disciplined career fields.Students selected from the program demonstrate an ability and interest in professional careers such as architecture, business, engineering, science, finance, IT and communication/marketing.Consultant will manage the program and advance funds for all students interns’ and team leaders’ salaries and programs enrichment activities.

Regular

2/29/2024

47472-19/20

City Administrator

$500,000

The City is seeking Consultants with proven expertise and experience in one or more multiple facets of earthquake hazard mitigation incorporated in, or necessary to accomplish the Community Action Plan for Seismic Safety (CAPSS)/Earthquake Safety Implementation Program (ESIP) and Tall Buildings Safety Strategy work plan.  Tasks may have a particular focus on development of a non-ductile concrete and/or steel building retrofit program and associated standards, including initiating studies, performing analysis, developing standards, making policy recommendations, and assisting as needed in seismic engineering consulting to guide the development of a non-ductile concrete and/or steel building retrofit program and associated standards.

Regular

6/30/2023

45183-19/20

Human Resources

$150,000

Provide valid test exam materials.  Contractor will score candidate responses to the text.

Regular

6/30/2023

46550-17/18

Treasurer/Tax Collector

Current Approved Amount

$850,000

Increase Amount Requested

$1,500,000

New Total Amount Requested

$2,350,000

Perform supplemental collection services on delinquent business and medical accounts referred by various city departments; also perform credit reporting, skip tracing, and negotiation of payment plans.  Contractor shall receive a maximum of 25% of collected funds as a commission fee.  The amount of commission fees for medical debt collections will not exceed 250K.  The remaining 600K for delinquent business accounts would not be an expense to the City, but instead a commission fee based on the collected funds.

Modification

01/01/2024

41338-13/14

Public Health

Current Approved Amount

$25,600,000

Increase Amount Requested

$28,800,000

New Total Amount Requested

$54,400,000

Services will include Third Party Pharmacy Adjudication (TPA) of claims and 340B Drug Pricing Program services for the Department of Public Health’s (DPH’s) integrated service delivery division, the San Francisco Health Network (SFHN).  The SFHN provides health care services to San Francisco residents who are not eligible for and/or do not have third party coverage for outpatient medication such as Medi-Cal or private insurance, including members of the San Francisco Health Plan (SFHP).  TPA services will include verifying patient and provider eligibility status and adjudicate online claims 24/7.  The 340B Drug Pricing Program requires drug manufacturers to provide outpatient drugs to eligible health care organizations at significantly reduced prices.  340B Program services will include inventory management, outpatient prescription claims adjudication services, and 340B contract pharmacy network management.

Modification

6/30/2026

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

48070-13/14

Public Health

Current Approved Amount

$18,504,869

Increase Amount Requested

$19,000,000

New Total Amount Requested

$37,504,869

Contractor will utilize its legal staff to provide representation directly to clients to maximize client income in order to stabilize client living situations and provide client access to healthcare.  The Department of Public Health (DPH) provides these advocacy services in administrative hearings and related legal processes in collaboration with the Human Services Agency (HSA) and other service providers, as these agencies are often serving the same clients, and among these partners, DPH Behavioral Health Services (BHS) contributes its clear experience and expertise in serving clients with behavioral health and HIV/AIDS diagnoses.  Clients will be received primarily from referrals from HSA, DPH (civil service) mental health centers and/or providers serving People Living with HIV/AIDS (PLWHA) in San Francisco, and who are uninsured, underinsured, or at risk of losing insurance, in order to obtain or maintain Supplemental Security Income/Supplemental Disability Income/Cash Assistance for Immigrants (SSI/SSDI/CAPI) income and corresponding Medi-Cal/Medicare coverage.  Clients likely will include people who have multiple diagnoses, have been incarcerated, have documented substance use disorders, who are homeless, single parents, people of color, immigrants, women, and/or part of the Lesbian/Gay/Bisexual/Transgender (LGBT) community, and may be monolingual or limited English-speaking, with fluency in a range of languages, including Spanish, Cantonese, Mandarin and Tagalog.

Modification

6/30/2027

48652-16/17

Public Health

Current Approved Amount

$192,080,000

Increase Amount Requested

$175,800,000

New Total Amount Requested

$367,880,000

These services will be provided by contractors responding to a new RFP to create a Drug Medi-Cal Organized Delivery System (DMC-ODS) pilot, which tests a new paradigm for the organized delivery of health care services for Medicaid eligible individuals with a substance use disorder.  Its purpose is to demonstrate how such a system will increase the success of DMC beneficiaries while decreasing other system health care costs.  Critical elements include:  --Providing a continuum of care modeled after the American Society of Addiction Medicine (ASAM) Criteria for Substance Use Disorder (SUD) treatment services, which describes specific service levels within Opioid Treatment, Intensive Outpatient, and Residential SUD services; --Increasing local control and accountability, creating utilization controls, and increasing program oversight and integrity; --Requiring evidence-based practices and increasing coordination with other systems of care, including primary care and mental health; --Expanding the SUD treatment workforce by including Licensed Practitioners of Healing Arts; and –Providing more intensive services for the criminal justice population.  Services will: --Prioritize services to specific populations, including persons who are Black/African American, homeless, incarcerated or involved with the criminal/juvenile justice systems/Drug Court, adolescents aged 10-18 years old, Transitional Aged Youth (TAY) aged 18-24 years old, Lesbian/Gay/Bisexual/Transgender/Queer/Questioning/Intersex/Ally/Two-Spirit, Pregnant/Parenting women with children, and/or whose primary substance is alcohol.  –Prioritize services in specific geographic areas, including Hayes Valley/Tenderloin/North of Market, South of Market, Bernal Heights/Inner Mission/94110, Bayview Hunter’s Point/94124, and Southeast/Visitacion Valley/Sunnydale/94134 –Include patient engagement and peer support, medication assisted treatment, withdrawal management, case management, and recovery services and supports, with appropriate integration of adolescent-specific considerations, pregnant women and women with dependent children residential treatment requirements, evidence-based practices, DMC-ODS compliant policies and regulations, electronic health records and data systems, evaluation and quality improvement, workforce development and staffing, ancillary treatment and outreach services.

Modification

6/30/2027

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

2014-08/09

Public Health

Current Approved Amount

$531,600

Increase Amount Requested

$250,000

New Total Amount Requested

$781,600

Contractors will provide 24-hour perinatal, neonatal and pediatric consultation and transport services, consultation services: nursing, social services and respiratory therapy.  They will also provide preceptorship programs to the perinatal outreach program, and full-day didactic classes to UCSF’s Nursing Education and Training Program.  Included will be comprehensive maternity care, e.g., physicians and certified nurse midwives for outpatient obstetrical visits, antenatal assessments, labor, delivery, obstetrically-related inpatient visits, and postpartum outpatient visits within eight weeks of delivery.

Modification

Continuous

Speakers:

William Irwin and Lisa Miles-Wilkerson, Public Utilities Commission spoke on PSC #45106-19/20.

Dave Johnson, Department of Human Resources spoke on PSC #45183-19/20 spoke on PSC #45183-19/20.

Jess Michael, Office of  the Treasure & Tax Collector spoke on PSC #46550-17/18.

Jacquie Hale and Tomiko Eya, Department of Public Health spoke on PSC #48070-13/14.

Jacquie Hale and James Stillwell, Department of Public Health spoke on PSC #48652-16/17.

Action:

1. Approved PSC #46550-19/20 with the condition the department work with the Executive Officer to provide a clearer explanation to justify the increase in funds.  (Vote of 5 to 0)
2. Approved PSC #48070-13/14 with the condition the department outlines reasons why services cannot be brought in-house. 

(Vote of 5 to 0)

3. Approved PSC #48652-16/17 with condition the department report back in four (4) years by December 2024.  (Vote of 5 to 0)
4. Adopted the report and approved the remaining requests for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.  (Vote 5 to 0)

0317-19-1

Municipal Transportation Agency Provisional Appointment Report.  (Item No. 8)

Speaker:

None

Action:

Adopted the report.  (Vote of 5 to 0)

0318-19-1

Semi-Annual Position-Based Testing Report for the period of May through October 2019.  (Item No. 9)

Speaker:

William Miles II, Municipal Transportation Agency

Action:

Continued the item to the next Commission meeting of January 6, 2020 so that MTA can provide more information as to why the percentage of applicants versus eligible list are significantly different for the Class1822 Administrative Analyst, 1823 Senior Administrative Analyst, and 1824 Principal Administrative Analyst.  (Vote of 5 to 0)

0319-19-1

Bi-Annual Summary of Appealed Future Employment Restrictions Placed by the SFMTA.  (Item No. 10)

Speaker:

None

Action:

Adopted the report.  (Vote of 5 to 0)

0301-19-8

Review of Request for Approval of Proposed Personal Services Contract Number

45169-19/20.  (Item No. 11)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

45169-19/20

Public Works

$1,000,000

The primary scope of service will include specialized or untried equipment for evaluation, and conduct special cleaning services above or outside of the Bureau’s routine operating responsibilities, and/or conducting pilot cleaning programs that affect both public and private properties.  Such specialized equipment shall include steam-cleaning, power-washing, gum removal, hazardous/human/animal waste removal equipment for the purpose of maintaining the City’s sidewalks, curbs, gutters, and roadways.

Supporting services, not to exceed 10% in services for the duration of the contract, may include the ability to organize community support, prepare educational or outreach materials, assist in developing and conducting outreach and education efforts, conduct neighborhood cleaning projects, organize community interest in establishment of Business Neighborhood Improvement Districts (BID/NID), and/or survey public opinion or conduct focus groups.  Services may also include steam cleaning or power washing.

Regular

9/29/2024

Speakers:

Bruce Robertson, Public Works

October 7, 2019:

Postponed to Future Meeting.

Action:

Adopted the report.  Approved the request for proposed Personal Services Contract Number 45169-19/20; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0273-19-6

Appeal by Frederick Sequeira of the Human Resources Director’s Determination to Administratively Close His Complaint of Harassment.  (Item No. 12)

Speaker:

None

Action:

Postponed to the meeting of January 6, 2020 at the appellant’s request.  (Vote of 5 to 0)

0316-19-8

Review of Request for Approval of Proposed Personal Services Contract Number

41698-19/20.  (Item No. 13)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

41698-19/20

Public Health

$10,000,000

The contractor(s) will be used on an as-needed basis to maintain and enhance existing applications used in various functional areas within the Department.  Functional areas shall include both clinical and non-clinical areas, such as services supporting an integrated communicable disease data system, SharePoint development services, archiving and data management, data warehouse(s), laboratory information, connected diagnostic, financial analysis and eligibility, access to proprietary online databases, clinical and financial bench marking tools, and pharmaceutical systems.  The value of this request covers estimated costs for licensing, maintenance, and related professional services such as training and consultation.

Regular

12/31/2024

December 2, 2019:

Postponed PSC #41698-19/20 to the next Commission meeting of December 16, 2019.

Speaker:

Jacquie Hale, Department of Public Health

Action:

Adopted the report.  Approved the request for proposed Personal Services Contract Number 41698-19/20; Notified the Office of the Controller and the Office of Contract Administration. 

(Vote of 5 to 0)

0201-19-7

Request for Hearing by Victoria E. Bellone on Her Future Employment Restrictions with the City and County of San Francisco.  (Item No. 14)

Speakers:

Christine Cayabab, Municipal Transportation Agency

Sal Tandoc, Municipal Transportation Agency

Christine Penland, Municipal Transportation Agency

Victoria Bellone, Appellant

Action:

Denied the appeal and modified the future employment restriction to include any position within the City and County of San Francisco, San Francisco Unified School District and San Francisco Community College District.  Victoria Bellone may request to have the restriction lifted after two (2) years and upon successful completion of satisfactory performance with an outside employer.

(Vote of 4 to 1; Commissioner Chan dissented)

0194-17-7

Request for Hearing by Alejandro Alvarez on His Future Employment Restrictions with the City and County of San Francisco.  (Item No. 15)

Speakers:

None.

Action:

Continued to March 16, 2020 by mutual agreement between MTA and Alejandro Alvarez.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 16)

President Salveson stated the job flyer for the Executive Officer position has been posted on Alliance’s website and they are currently looking at potential candidates.  The deadline for the applications is January 17, 2020.  Interviews will be held thereafter.

President Salveson also wished everyone a Happy Holiday.

ADJOURNMENT  (Item No. 17)

The meeting adjourned at 3:24 p.m.