Civil Service Commission - June 1, 2020 - Agenda
CIVIL SERVICE COMMISSION
CITY AND COUNTY OF SAN FRANCISCO
AGENDA
Regular Meeting
June 1, 2020
2:00 p.m.
Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency
LISTEN/PUBLIC COMMENT CALL-IN
USA Toll-Free is (888) 808-6929 | Access Code: 1533400
LONDON N. BREED, MAYOR
COMMISSIONERS
ELIZABETH SALVESON
President
KATE FAVETTI
Vice President
DOUGLAS CHAN
F.X. CROWLEY
JACQUELINE MINOR
SANDRA ENG
Executive Officer
During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed. Commissioners and Civil Service Commission staff will convene remotely. The public is encouraged to submit comments in advance of the meeting in one of two ways: (1) email civilservice@sfgov.org, or record a message on the Civil Service Commission’s dedicated public comment line (888)808-6929, Access Code 1533400. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.
Regular Meeting
June 1, 2020
2:00 p.m.
Remote Access Procedures
Providing Public Comment – Instructions
DIAL the Toll-Free 1-888-808-6929 for the meeting.
Enter the ACCESS CODE 1533400 then press #.
Press # again to join the meeting as a participant.
When you hear that “you are connected
BEST PRACTICES
- Call from a quiet location
- Speak slowly and clearly
- Turn down any televisions or radios around you
- Address the Commission as a whole, do not address individual Commissioners
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
- Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Elizabeth Salveson |
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Vice President Kate Favetti |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Jacqueline P. Minor |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Special Meeting of May 18, 2020 |
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Recommendation: |
Adopt the minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
ELECTION OF OFFICERS (File No. 0124-20-1) – Action Item |
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Recommendation: |
Open for discussion. |
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(6) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(7) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(8) |
Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0123-20-8) – Action Item |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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48540-19/20 |
Airport |
$3,000,000 |
Support and maintain the Automated Passport Control (APC) kiosk system proprietary software on 80 kiosks with connectivity to the U.S. Customs and Border Protection (CBP) data system.Each APC kiosk has a full range passport reader with the-Passport capability, a fingerprint scanner and digital camera to capture the user’s picture.All kiosks must be maintained in compliance with CBP’s APC requirements.Kiosks will serve passengers arriving on international flights by capturing travel data and electronically transmitting the information to CBP for processing mandated entrance formalities. |
Regular |
6/30/2024 |
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49706-19/20 |
Airport |
$500.000 |
The San Francisco International Airport (“SFO”) is seeking a contractor to act as the Trustee and Issuing and Paying Agent in connection with its SFO Subordinate Commercial Paper Notes, Series A, B, and C (the “Notes” or “CP Program”).The contractor will establish and maintain the necessary accounts relating to the CP Program and serve as its trustee.The Paying Agent is required to establish and maintain the funds and accounts relating to the Notes.Additional funds and accounts may be required if the Airport Commission authorizes other series of Subordinate Bonds in the future. The CP Program plays a key role in financing the Airport’s Capital Improvement Plan.The Airport Commission established the CP Program in 1997 to provide short-term financing for Airport capital improvements and intends to continue issuing notes from time to time to finance capital projects. |
Regular |
12/31/2029 |
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PSC |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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44950-19/20 |
Municipal Transportation Agency |
$2,750,000 |
The SFMTA seeks a contractor to provide maintenance and repair services for the Automated Fare Collection (AFC) equipment at its metro rail subway stations, one-time training services to transition first-line maintenance to SFMTA staff, and optional services to update ticket vending machines with credit card zip code authentication. AFC equipment consist of Ticket Vending Machine (TVM), Reversible Fare Gates, and Station Operations Control Unit.Hardware maintenance must include maintenance strategy; corrective maintenance; preventive maintenance; configuration monitoring to comply and communicate with NextFare software; spares inventory; systems monitoring; and Maintenance Help Desk (METRIX) implementation and management.The contractor will also be required to submit weekly maintenance reports as outlined by SFMTA.Contractor, per the agreed schedule and timeline, is responsible to train SFMTA personnel for First Line Maintenance tasks of TVM’s and Fare Gates, work that was previously done by Cubic personnel under contract with the Metropolitan Transportation Commission. The contractor is also required to maintain an agreed-upon service level availability and response and repair time.If repair services are out of scope, upon authorization by SFMTA for work, the contractor is responsible to provide necessary personnel, support equipment, and all tools and materials. |
Regular |
6/30/2023 |
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47724-19/20 |
Public Utilities Commission |
$15,000,000 |
The SFPUC has a long standing partnership with the Alameda County Resource Conservation District (ACRD) to work cooperatively to protect and improve the natural resources of the Alameda Creek watershed.The ACRD provides specialized services with a unique perspective as a trusted ally with the agricultural community and local and State government when it comes to natural resource conservation and watershed education and outreach programs.The SFPUC seeks to retain the services of the ACRD to work closely with SFPUC staff to assist with coordinating natural resource protection and management projects and education programs and meet monitoring requirements for permits related to Water System Improvement Program (WSIP) projects.These project categories include:Watershed Restoration Projects; Watershed Resources Monitoring and Management; Data Management and Analytical Services, Watershed Planning and Regulatory Compliance Support and Education and Outreach. ACRD staff will assist specialized, scientific, biological, educational and other technical expertise to implement coordinated resource management projects.The ACRD will assisting the planning and design of variety of watershed restoration projects, environmental monitoring, surveys and studies, lead research and assessments, and development of education programs to enhance public awareness of watershed resources, their protection and restoration.These technical services will used to perform highly specialized and technical expertise that staff does not possess. |
Regular |
6/30/2030 |
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49373-19/20 |
Public Utilities Commission |
$5,000,000 |
The City seeks to retain the services of a qualified Proposer to design, code, implement, and manage a new Stormwater Data Management System and make modifications to the CC&B system and provide integration services to implement the Stormwater charge. |
Regular |
6/30/2027 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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46201-15/16 |
City Administrator |
Current Approved Amount $2,000,000 Increase Amount Requested $0 New Total Amount Requested $2,000,000 |
Provide sporadic, as-needed specialized services in conceptual planning, existing street and utility systems, mapping, land transfers, infrastructure improvements, open space and parks plan review, infrastructure construction and vertical construction interface, to support the Treasure Island Redevelopment Program.Work will include providing professional engineering architectural and technical services related to the development and facilitation of submittal reviews.For example, work to be performed includes TIDA’s responsibility for Sea Level Rise monitoring and provide noise, wind and vibration monitoring in order to prevent adverse impacts on the islands natural habitat, both plants and animals.City employees will the preferred provider for non-specialized services. |
Modification |
1/29/2021 |
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32406-18/19 |
Treasurer/Tax Collector |
Current Approved Amount $50,000 Increase Amount Requested $450,000 New Total Amount Requested $500,000 |
The Office of the Treasurer & Tax Collector requires fiscal sponsor services to facilitate grant fundraising for its Office of Financial Empowerment (OFE) and Financial Justice Project (FJP). The OFE and FJP receive private grants to fulfill their respective missions. OFE’s mission is to leverage the power of City Hall to strengthen the economic security and mobility of low income families. FJP’s mission is to assess and report how fees and fines impact the City’s most vulnerable residents. The role of the fiscal sponsor, as an independent nonprofit organization, is primarily to receive funds from philanthropic sources on behalf of OFE and FJP and secondarily to disburse funds on behalf of OFE and FJP on a case-by-case basis. Funds received are from philanthropic sources that are unwilling or unable to provide donations directly to the City but are able to make donations to a non-profit fiscal sponsor on behalf of OFE and FJP. |
Modification |
6/30/2024 |
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36604-19/20 |
Public Works |
Current Approved Amount $9,999 Increase Amount Requested $175,000 New Total Amount Requested $184,999 |
As part of the legislation to develop a City-wide Office of Racial Equity, each department must develop a racial equity action plan by Dec. 2020. Racial equity refers to when race does not determine the distribution of public services, health care, education, economic opportunities, housing and other resources. To do this, we need to hire a racial equity consultant as we do not have internal expertise to complete this project. The consultant will work with a team of staff to develop the plan, through offering trainings, analyzing need, gathering necessary data, prioritizing actions and outlining leadership, process, benchmarks and timelines for implementation. |
Modification |
6/7/2021 |
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41211-14/15 |
Public Works |
Current Approved Amount $4,000,000 Increase Amount Requested $0 New Total Amount Requested $4,000,000 |
Department of Public Works (DPW) is seeking a team of qualified consultants to provide construction management support services to the City staff to address the specialized expertise and temporary peak workloads during the pre-construction and construction phases services of the new Traffic Company & Forensic Services Division (TC&FSD) facility. Services include, but are not limited to, budgeting and cost estimating, construction scheduling, constructability reviews, construction administration, and LEED/sustainable building construction management. |
Modification |
12/31/2022 |
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35031-13/14 |
Treasurer/Tax Collector |
Current Approved Amount $100,000 Increase Amount Requested $100,000 New Total Amount Requested $200,000 |
Research the title on parcels of real property subject to sale at tax auction due to defaulted property taxes. The research would locate all lien holders and/or parties of interest for each parcel subject to the Tax Collector’s power to sell. |
Modification |
6/30/2022 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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36741-19/20 |
Treasurer/Tax Collector |
Current Approved Amount $100,000 Increase Amount Requested $100,000 New Total Amount Requested $200,000 |
The Office of the Treasurer and Tax Collector, Office of Financial Empowerment (OFE) is seeking to expand its one-on-one financial coaching program, Smart Money Coaching (SMC), to reach and meet the unique financial needs of at-risk transitional age youth (TAY), aged 16-24, including TAY experiencing homelessness. Smart Money Coaching will support TAY to build towards financial security through a number of strategies including repairing and building their credit, accessing bank accounts with no hidden fees or overdraft, utilizing direct deposit and bill payment to manage their funds, and accessing safe, affordable credit. |
Modification |
6/30/2021 |
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39672-19/20 |
Treasurer/Tax Collector |
Current Approved Amount $100,000 Increase Amount Requested $150,000 New Total Amount Requested $250,000 |
The Office of the Treasurer and Tax Collector, Office of Financial Empowerment (OFE) is seeking to expand its one-on-one financial coaching program, Smart Money Coaching (SMC), to reach and meet the unique financial needs of employees of the City and County of San Francisco. The Financial coaching service provider will offer Smart Money Coaching as part of the development of financial well-being resources for San Francisco Health Service System (HSS) members. (Service Area 1 of attached RFQ) |
Modification |
6/30/2022 |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(9) |
Salary Survey for Registered Nurse Classifications (Charter Section A8.403), 2020 – 2021. (File No. 0121-20-3) – Action Item. |
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Recommendation: |
Adopt Report; Certify to the Board of Supervisors for the Acute Care Nursing Classifications the Highest Prevailing Salary Schedules in the Six Bay Area Counties (Public & Private) in effect on April 15, 2020. |
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(10) |
Survey of Monthly Rates Paid to Police Officers and Firefighters in All Cities of 350,000 or More in the State of California (FY 20-21). (File No. 0122-20-3) – Action Item. |
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Recommendation: |
Adopt Report; Transmit Rates to the Retirement System in Accordance with Charter Section A8.590.1 – A8.590-7; Provide Report to the |
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(11) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(12) |
ADJOURNMENT |
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