Civil Service Commission - April 19, 2021 - Agenda

Meeting Date: 
April 19, 2021 - 2:00pm
Location: 
Related Meeting Content:
Supporting DocumentsMinutes

CIVIL SERVICE COMMISSION

  CITY AND COUNTY OF SAN FRANCISCO

 

AGENDA

 

 

 Regular Meeting

  April 19, 2021

 

  2:00 p.m.

 

Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency

 

 

LISTEN/PUBLIC COMMENT CALL-IN

USA is (415) 655-0001 | Access Code: 187 313 6740

 

 

LONDON N. BREED, MAYOR

 

COMMISSIONERS

 

ELIZABETH SALVESON

President

JACQUELINE MINOR

Vice President

DOUGLAS CHAN

F.X. CROWLEY

KATE FAVETTI

 

 

SANDRA ENG

Executive Officer

 

 

During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed.  Commissioners and Civil Service Commission staff will convene remotely.  The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 187 313 6740.  Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.

 

 

 

 

 

Regular Meeting

April 19, 2021

 

2:00 p.m.

 

 

 

     Remote Access Procedures

 

 

Phone Number                      Meeting ID

                (415) 655-0001                   187 313 6740 # #

 

 

  • Enter the Phone Number above followed by the meeting ID = Then press #
  • Press # again to be connected to the meeting (you will hear a beep)
  • When you hear the beep:

 

  • Stop and LISTEN to the meeting
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  • When the Clerk calls Public Comment, dial *3 to be added to the speaker line.

 

  • When you press * 3, you will hear “You have raised your hand to ask a question.  Please wait to speak until the host calls on you” – WAIT for your turn to speak.

 

  • When you hear that “your line has been unmuted” – THIS IS YOUR OPPORTUNITY TO PROVIDE YOUR PUBLIC COMMENT

 

 

 

 

 

 

BEST PRACTICES

 

  • Call from a quiet location
  • Speak slowly and clearly
  • Turn down any televisions or radios around you
  • Address the Commission as a whole, do not address individual Commissioners

 

 

 

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

 

  1. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (628) 652-1100.  The fax number is (628) 652-1109.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

  1. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

  1. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

  1. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

  1. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

  1. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

  1. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

  1. Opening summary of case (brief overview);
  1. Discussion of evidence;
  1. Corroborating witnesses, if necessary; and
  1. Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

 

 

 

 

 

  1. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

  1. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

  1. Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.  The Commission does not restrict this use of general public comment.  To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.  If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.  The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.

 

  1. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1107 or (628) 652-1100 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ITEM NO.

 

 

 

 

(1)

CALL TO ORDER AND ROLL CALL

 

 

 

 

 

 

President Elizabeth Salveson

 

 

 

Vice President Jacqueline P. Minor

 

 

 

Commissioner Douglas S. Chan

 

 

 

Commissioner F. X. Crowley

 

 

 

Commissioner Kate Favetti

 

 

 

 

 

 

(2)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

 

 

 

(3)

APPROVAL OF MINUTES - Action Item

 

 

 

 

 

Regular Meeting of April 5, 2021 – 2:00 p.m.

 

 

 

 

 

Recommendation:

Adopt the minutes.

 

 

 

 

 

 

 

 

 

(4)

ANNOUNCEMENTS

 

 

 

 

 

Announcement of changes to the agenda.

 

 

 

 

 

Other announcements.

 

 

(5)

HUMAN RESOURCES DIRECTOR’S REPORT

 

 

 

 

(6)

EXECUTIVE OFFICER’S REPORT

 

 

 

 

 

 

 

 

 

 

 

 
           

 

 

 

 

 

 

 

 

 

 

 

 

 

RATIFICATION AGENDA

 

 

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

 

 

(7)

Review of Request for Approval of Proposed Personal Services Contracts.
(File No. 0056-21-8) – Action Item
       

 

PCS

Department

Amount

Type of Service

Type of Approval

Duration

40725-20/21

City Administrator

$900,000

This is a reimbursement program. The City collects fees from individuals who seek to adopt a cat or a dog from the Animal Care & Control (ACC) shelter. The vendor performs the surgeries, and the City forwards the funds received from the individual to the vendor. There is no cost to the City. The dollar value of the contract represents the funds collected from individuals and forwarded to the vendor.

Regular

12/31/2026

49538-20/21

Mayor

$5,000,000

Property Management of a residential commercial property located at 1415 Scott Avenue, commonly known as Midtown Park Apartments, and property management of several vacant sites located at 967 Mission Street, 730 Stanyan Street, 1515 South Van Ness Avenue, and 180 Jones Street. Mayor's Office of Housing and Community Development anticipates additional sites will be acquired by the Mayor's Office of Housing and Community Development and added to this PSC during the duration of the PSC period.

Regular

1/18/2026

40271-20/21

Public Utilities Commission

$6,250,000

Contract work consists of financial advisory services in connection with general financial planning and
transaction-specific activities related to the Water, Wastewater and Power Enterprises—including, but not
limited to, the issuance of commercial paper, loans, private placements, bonds, and issuance of new and amended credit facility agreements, financial forecasting and modeling, rate setting and administration, asset management, risk management, power generation, transmission, distribution and trading, and related capital financing activities.

Regular

3/31/2026

42480-20/21

Public Utilities Commission

$245,000

SFPUC WWE CSD - Sewer Operations is seeking services from Jack Doheny Co. to provide technical support, parts, training, repair and services for their IBak sewer camera inspection equipment. Jack Doheny Co. is the sole distribution and service provider of IBak camera equipment in California. This equipment is highly technical and requires mechanical, specialized instrumentation and electronic skills to properly diagnose and repair. There are two aspects to this equipment. There is the computer and software side and robotic hardware side. Most often in order to properly diagnose problems within the robotic cameras they are required to be disassembled and connected to diagnostic software to help identify problems. The camera equipment can take hours to disassemble and diagnose due to its sophisticated design. Video and computer software diagnostics are also required to solve problems with the systems.

Regular

5/1/2023

 

 

 

 

 

 

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

41287-20/21

Public Utilities Commission

$255,000

SFPUC maintains a extensive fuel break system within the Peninsula watershed for the protection of water quality, infrastructure and natural resources. This system is supported and monitored by CalFire with the premise that in the event of a large wildland fire access and defensible space will allow CalFire to effectively contain a fire prior to a rapid spread outside of the watershed. Mastication is also done as part of a vegetation management program for the SFPUC power line maintenance.

Mastication is used to maintain the brush and fuels levels within the fuel breaks. A masticator changes the composition of the fuels from high brush that will allow a fire to pass through at a high intensity to a small wood chip that will decomposes on the ground. In areas that are masticated fire will pass through at a low intensity allowing CalFire to extinguish the fire prior to further spread.

Regular

12/31/2021

47806-20/21

Public Utilities Commission

$170,000

SFPUC Peninsula watershed has an integrated roads system of over 90 miles, dam faces and fuel breaks that need to be maintained annually to reduce flashy fuels and ignition sources to reduce fire risk within the watershed and along its Wildland Urban Interface. This contract is to maintain 40 miles of the northern section of the watershed roads. This work incorporates mowing the roadsides to reduce brush encroachment and flashy fuels along the roadside, maintains pullouts for safety vehicles and passings for emergency vehicles.

Regular

12/31/2021

43997-20/21

Public Works

$9,000,000

Consultants to be selected in the pre-qualified pool will provide architectural and multi-discipline design services involving renovation, relocation, adaptive re-use of existing health facilities, installation of specialized medical equipment, modifications to life safety systems and other infrastructure, and new health facilities. Selected firms shall have extensive knowledge of, and experience with general acute care facilities under jurisdiction of the Office of Statewide Health and Planning (OSHPD).

Regular

2/28/2027

44144-20/21

Rec and Park

$300,000

As-needed assessment of the health and structural condition of trees located through the Recreation and Park Department park system. Assessment should utilize accepted urban forestry techniques such as a hazard rating system including site by site recommendations for remediation. Provide management plans that includes a set of recommendations for the healthy and sustainable long term management for sites assessed. Required skills include:

• Certified Arborist

• ISA Qualified Tree Risk Assessor

• Registered Consulting Arborist

Regular

2/1/2024

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4021-10/11

City Administrator

Current Approved Amount

$224,000,000

Increase Amount Requested

$185,000,000

New Total Amount Requested

$409,000,000

The Risk Management Division of the Office of the City Administrator seeks to reestablish a pool of as-needed insurance brokers and to place insurance and provide specialized support and independent analysis (e.g., act as independent insurance advisor, proactively analyze the City’s insurance programs and identify risk transfers and risk financing options), risk analysis and Enterprise Risk Management consultant services (e.g., assess risks and propose an enterprise solution to mitigate/measure/improve the City’s risk profile), insurance services (e.g., design policies and programs most advantageous to the City for coverage of exposures), and claims support services (e.g., represent the City in policy interpretation and negotiations with carriers.) The pool will be utilized by multiple departments including the Airport, SFMTA, SFPUC, and Port. During the six year period, approximately $53 million will be for insurance premiums and approximately $7 million for risk management consultant services. Vendors will also train City managers on new international standards for Enterprise Risk Management.
Scope Change:

Delete from original PSC Scope the following: During the six year period, approximately $53 million will be for insurance premiums and approximately $7 million for risk management consultant services. Vendors will also train City managers on new international standards for Enterprise Risk Management.

Modification

11/25/2026

44335-18/19

City Administrator

Current Approved Amount

$2,000,000

Increase Amount Requested

$3,000,000

New Total Amount Requested

$5,000,000

Successful Contractors will provide routine maintenance, diagnosis and repair of primarily new scientific and medical equipment at the Office of the Chief Medical Examiner. This equipment consists of I. Medical Imaging equipment including one x-ray full body unit, and one Siemens CT scanner. II. Forensic Toxicology analytic equipment of less than 10 custom configured mass spectrophotometer (mass spec) units each manufactured by Agilent and Sciex (also with Qtof and Qtrap), and a single BioChip analyzer from Randox, in addition to biochemistry and other analyzers and histology microtome sectioning and staining. Finally III. Base equipment consisting of temperature controlled and monitored coolers, gas generating and dispensing equipment (e.g. hydrogen, and nitrogen) to perform testing.

Modification

6/30/2026

 

 

Recommendation:

Adopt the report.  Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.

 

REGULAR AGENDA

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

 

(8)

Personal Services Contract 49662-20/21 with the Human Services Agency; Pursuant to Mayor's 35th Supplemental Emergency Proclamation - Omit Posting.
(File No. 0057-21-8) – Action Item

 

 

 

 

Recommendation:

Adopt the report.

 

 

 

 

 

(9)

Request to Extend 8216 Sr Parking Control Officer List CBT-8216-M00211.
(File No. 0058-21-5) – Action Item

 

 

 

 

 

 

Recommendation:

Adopt the report and approve SFMTA’s request for three-month
extension of CBT-8216-M00211.

 

 

 

 

(10)

Request to Extend 9131 Station Agent Eligible List CBT-9131-M00189.
(File No. 0059-21-5) – Action Item

 

 

 

 

 

 

Recommendation:

Adopt the report and approve SFMTA’s request for one-year extension of CBT-9131-M00189.

 

 

 

 

 

(11)

Appeal by Carmela M. Beltran-Brion of the rejection of her application for 1241 Human Resources Analyst (CBT-1241-901144).  (File No. 0016-21-4) – Action Item

 

 

 

 

 

 

Recommendation:

Adopt the staff report and deny appeal by Carmela M. Beltran-Brion.

 

 

 

 

(12)

Report on Meet and Confer Meetings with IBEW Local 6 regarding 7366 Transit Power Line Workers.  (File No. 0060-21-4) – Action Item

 

 

 

 

 

 

Recommendation:

Adopt the report.

 

 

 

 

 

 

SEPARATIONS AGENDA

 

 

 

 

(13)

Request for Hearing by Yao Ming (Simon) Li, former 2727 School Custodian Supervisor I, on his Future Employment Restrictions with the City and County of San Francisco.  (File No. 0010-21-7) – Action Item

 

 

 

 

 

 

Recommendation:

USD respectfully requests that the Civil Service Commission uphold the District’s decision to impose a permanent Citywide future employment Restriction on Yao Ming Li.

 

 

 

(14)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

(15)

ADJOURNMENT