Civil Service Commission - September 20, 2021 - Agenda
AGENDA
Regular Meeting
September 20, 2021
2:00 p.m.
Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency
LISTEN/PUBLIC COMMENT CALL-IN
USA is (415) 655-0001 | Access Code: 2487 813 1929
LONDON N. BREED, MAYOR
COMMISSIONERS
JACQUELINE MINOR
President
KATE FAVETTI
Vice President
DOUGLAS CHAN
F.X. CROWLEY
ELIZABETH SALVESON
SANDRA ENG
Executive Officer
During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed. Commissioners and Civil Service Commission staff will convene remotely. The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 2487 813 1929. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.
Regular Meeting
September 20, 2021
2:00 p.m.
Remote Access Procedures
Phone Number Meeting ID
(415) 655-0001 2487 813 1929 # #
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
- Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (628) 652-1100. The fax number is (628) 652-1109. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1107 or (628) 652-1100 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Jacqueline P. Minor |
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Vice President Kate Favetti |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Elizabeth Salveson |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of August 16, 2021 – 2:00 p.m. |
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Recommendation: |
Adopt the minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(7)
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Review of Request for Approval of Proposed Personal Services Contracts. |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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48203-20/21 |
Airport |
$5,000,000.00 |
To operate as an international port of entry, San Francisco International Airport ("SFO" or "Airport") requires the services of the United States Customs and Border Protection (“CBP”), a division of the Department of Homeland Security, for inspection services. CBP is charged with regulating and facilitating international trade, collecting import duties, and enforcing U.S. regulations including trade, customs, and immigration. |
Regular |
12/31/2026 |
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49504-20/21 |
Children, Youth & Their Families |
$1,500,000 |
The Department of Children, Youth and Their Families wishes to provide its staff with content-specific training and engagement in organizational and staff development efforts that increases their ability to understand and address the needs of the City’s children, youth and families and the nonprofit agencies we fund to serve them. Potential trainings under consideration include racial equity, trauma informed systems and Results Based Accountability. Potential organizational and staff development efforts may include assistance with the department's implementation of the Office of Racial Equity’s racial equity action planning process as well as other efforts designed to engage staff for the purposes of organizational improvement. The department will regularly assess staff training and organizational development needs throughout the course of our funding cycle and when deemed necessary will bring in content area experts to work with staff. General professional development opportunities in subjects currently offered by the Department of Human Resources will not be considered under this request; the department will continue to utilize the City's services in these circumstances. |
Regular |
6/30/2026 |
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11945-20/21 |
City Administrator |
$10,000,000 |
The Office of Contract Administration (OCA), on behalf of all City departments, hereby requests that the Civil Service Commission (CSC) grant Continuing Approval for three narrowly defined categories pertaining to proprietary software and equipment. These three categories are: (1) Proprietary Cloud Based Software, (2) Proprietary Software Support and (3) Proprietary Equipment Installation and maintenance. Each of these three categories is narrowly defined in the attached memorandum titled “Definitions for Continuing Approval of Prop Software and Equipment”. |
Continuous |
6/30/2026 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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44642-21/22 |
Environment |
$1,000,000 |
In response legislation SB 458 & AB 54 , the program aims to increase the convenience of recycling of California Redemption Value (CRV) beverage containers, and return the associated CRV deposit value to CCSF consumers. The program will deploy a mobile recycling system utilizing individually identified bags and electronic payment within 72 hours. This program requires the existence and ongoing operation of a certified CRV recycling center, in accordance with CalRecycle regulations. Our Planet Recycling (OPR) is the only certified recycling center in CCSF and has agreed to operate during the program time period up to June 2025. State funds from CalRecycle are the sole source of funds utilized in the project. |
Regular |
6/30/2025 |
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47203-21/22 |
Environment |
$200,000 |
Assist Environment Staff in providing assessment, training, and coaching on racial equity to support the department's racial equity initiative. |
Regular |
6/30/2025 |
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47090-20/21 |
Human Resources |
$12,525,000 |
Provide Workers’ Compensation medical bill review, utilization review, and medical case management services on a case-by-case basis for the City & County of San Francisco and San Francisco Municipal Transportation Authority’s self-insured Workers’ Compensation programs. |
Regular |
6/30/2030 |
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47158-20/21 |
Police |
$400,000 |
The Veterinarian will provide routine and emergency medical care for upto twenty horses assigned to the San Francisco Police Department's (SFPD) Mounted Unit. Services will include, but not be limited to, approximately 15 visits per year and pre-purchase horse examinations. |
Regular |
6/30/2026 |
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Public Library |
$289,661 |
Provide support (via in person, phone, or email), and training to SFPL staff to ensure proper usage of operating system, equipment and parts. Each maintenance review shall include the following services: Inspection and health check Adjustment of parts Replacement of wearing parts System optimization Check of controls system Review of the spare parts inventory Service report |
Regular |
8/31/2025 |
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41601-20/21 |
Public Utilities Commission |
$5,000,000 |
The contractor will remove and dewater grit from digesters. The contractor is then responsible for transportation and disposal of this material. |
Regular |
9/14/2026 |
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41365-20/21 |
Public Works |
$17,000,000 |
Public Works is seeking a qualified Architectural and Engineering (A/E) Team led by an Executive Architect to provide architectural, engineering, and related services to design a new Fire Training Facility for the San Francisco Fire Department (SFFD). The project will relocate the SFFD’s existing training sites to a single site located at 1236 Carroll Avenue, San Francisco, CA 94124. |
Regular |
12/1/2028 |
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46837-21/22 |
Department of Technology |
$4,500,000 |
VMware Technical Account Managers and Engineers will assist City Staff in implementing VMware Server Virtualization software products and work with City Staff to maximize the efficiency and utilization of VMware Products. These services require technical expertise and knowledge of proprietary VMware software products that City Staff do not have. Engineering services may be utilized on a project basis, as needed. Technical Account Managers are assigned to specific Departments to work with City Engineers. Department of Technology is submitting this Request for Citywide Services as part of a new Enterprise License Agreement which will be available for use by all City Departments. |
Regula |
12/31/2024 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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47124-15/16 |
Airport |
Current Approved Amount $85,000,000 Increase Amount Requested $0 New Total Amount Requested $85,000,000 |
Project Management Support Services (PMSS) and Design-Build (DB) service teams with airport design and management expertise are required to manage the design and construction of the Superbay Hangar Fire Protection System Replacement Project (Project). Services to be provided include project controls, scheduling, document control, design management, contracts management, architectural and engineering design services, and construction of the Project. This Project will address the currently nonfunctional fire suppression systems through full system replacement within the hangar and system components auxiliary to the hangar, including the existing fire suppression pump house, storage tanks, and new utilities infrastructure required to support the new fire suppression system and meet National Fire Protection Association (NFPA) requirements. |
Modification |
9/30/2022 |
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47099-20/21 |
Municipal Transportation Agency |
Current Approved Amount $4,875,000 Increase Amount Requested $4,900,000 New Total Amount Requested $9,775,000 |
Selected contractors will provide specialized, as-needed services to engage the public on transportation projects. This will include services such as, designing strategies and approaches that enable diverse, culturally competent public participation, arranging public events and meetings, facilitating focus groups, and compiling noes and records for follow-up and documentation; while conforming to The San Francisco Municipal Transportation Agency’s (SFMTA) established standards for conducting public outreach and engagement on its capital projects and programs. |
Modification |
6/30/2027 |
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42463-19/20 |
Police |
Current Approved Amount $150,000 Increase Amount Requested $325,000 New Total Amount Requested $500,000 |
Marine 10 is a 2009 44' Mooseboat aluminum catamaran response vessel operated by the San Francisco Police Department(SFPD)Marine Unit. Marine 10 has accumulated approximately 2300 hours on the current Cummins QSC 8.3L Marine Diesel engines. These engines have been plagued with reliability issues necessitating replacement with a more durable propulsion system. Marine 10 is expected to be able to operate a minimum of 600 hours annually while operating at 75%-85% of throttle for 80%-90% of these operational hours. Scope Change: We now have a more accurate and complex added scope of work that will include retrofitting the swim ladder, relocating the tow reel and replacing the plastic deck hatches with metal ones. |
Modification |
1/31/2023 |
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33742-17/18 |
Public Works |
Current Approved Amount $96,000 Increase Amount Requested $41,000 New Total Amount Requested $137,000 |
Provide consulting services in support of a strategic initiative surrounding employee engagement and workplace satisfaction. Consultant will design, develop, and administer all aspects of a workplace culture survey for San Francisco Public Works employees with the objective of detecting overall employee satisfaction while achieving a high employee participation rate. Consultant will use survey response data to produce a concise, comprehensive executive summary of findings along with an analysis to assist Department in seeking additional information and feedback for potential improvement actions. |
Modification |
12/31/2023 |
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46130-20/21 |
Public Health |
Current Approved Amount $1,000,000 Increase Amount Requested $4,000,000 New Total Amount Requested $5,000,000 |
Contractor(s) will provide expert resources such as epidemiologists, Senior Epidemiologists, Analysts and Senior Analysts in the area of Contract Tracing. Contractor(s) will assist the Department in training, data modeling, strategic planning, program development and program evaluation specific to contact tracing. |
Modification |
7/31/2023 |
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41289-16/17 |
Public Health |
Current Approved Amount $5,000,000 Increase Amount Requested $0 New Total Amount Requested $5,00,000 |
The contractors(s) will provide access to a variety of online applications such as Health Information Exchanges which collect, store, benchmark clinical outcomes, share data between providers, and provide online educational and or reference resources to the Department of Public Health. |
Modification |
12/31/2026 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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36961-17/18 |
Public Utilities Commission |
Current Approved Amount $500,000 Increase Amount Requested $0 New Total Amount Requested $500,000 |
The San Francisco Public Utilities Commission (SFPUC), as an owner, operator and user of the Bulk Electric System is subject to North American Electric Reliability Corporation (NERC) and Regional Reliability Standards. One such requirement is that the SFPUC needs the services of a California Independent System Operator (CAISO) to serve as Hetch Hetchy Water & Power’s (HHWP) Planning Coordinator. The California Independent System Operator (CAISO) is the sole source available to provide these regulatory required services. Under the proposed agreement HHWP would pay the CAISO an annual service fee for being its Planning Coordinator and providing Planning Coordinator services consistent with the applicable NERC Reliability Standards. |
Modification |
11/10/2031 |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. |
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(8) |
Annual Report on the City and County of San Francisco Pre-Employment Conviction History Program for Fiscal Year 2020 – 2021. (File No. 0150-21-1) – Action Item |
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Recommendation: |
Adopt the report. |
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(9) |
Annual Report on Certification of Eligibles – Entry and Promotion – Uniformed Ranks of Fire, Police and Sheriff. (File No. 0151-21-1) – Action Item |
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Recommendation: |
Adopt the report. |
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(10) |
Report on Provisional Appointments. (File No. 0152-21-) – Action Item |
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Recommendation: |
Adopt the report. |
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(11) |
Report on Position-Based Testing Program. (File No. 0153-21-1) – Action Item |
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Recommendation: |
Adopt the report. |
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REGULAR AGENDA – SPECIAL ORDER OF BUSINESS – 3:45 PM |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting. |