Civil Service Commission - August 16, 2021 - Minutes
MINUTES
Regular Meeting
August 16, 2021
2:00 p.m.
Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency
LISTEN/PUBLIC COMMENT CALL-IN
USA is (415) 655-0001 | Access Code: 146 310 0225
LONDON N. BREED, MAYOR
COMMISSIONERS
JACQUELINE MINOR
President
KATE FAVETTI
Vice President
DOUGLAS CHAN
F.X. CROWLEY
ELIZABETH SALVESON
SANDRA ENG
Executive Officer
During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed. Commissioners and Civil Service Commission staff will convene remotely. The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 146 310 0225. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.
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CALL TO ORDER |
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2:00 p.m. |
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ROLL CALL |
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President Jacqueline P. Minor |
Present |
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Vice President Kate Favetti |
Present |
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Commissioner Douglas S. Chan |
Present |
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Commissioner F. X. Crowley |
Present |
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Commissioner Elizabeth Salveson |
Present |
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President Jacqueline P. Minor presided. |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA (Item No. 2) |
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None. |
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APPROVAL OF MINUTES (Item No. 3) |
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Regular Meeting of August 2, 2021 – 2:00 p.m. |
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Action: |
Adopted the minutes. (Vote of 5 to 0) |
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ANNOUNCEMENTS (Item No. 4) |
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Sandra Eng, Executive Officer made two (2) announcements: (1) Agenda Item #9 (Appeal by Perry Law of the Director of Transportation’s Determination that there was Insufficient Evidence to Substantiate that Law was Issued a Verbal Warning Due to his Race and Retaliation for Filing an EEO Complaint, and that there was Insufficient Evidence to Establish that Law’s Workers’ Compensation Form was Not Signed in Retaliation for Law’s EEO Complaint) the appellant has requested postponement to October 18, 2021. (2) Agenda Item #10 (Appeal by Daniel Gin of the Rejection of his Application for the 7318 Electronic Maintenance Technician (CBT-7318-903118)) the appellant withdrew his appeal. |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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Kate Howard, Department of Human Resources made two (2) announcements: (1) SF Fellows Program has relaunched after a year of pause. The Analyst Trainee Program designates recent college graduates into internship programs to learn more about local government. Nine (9) City departments are participating. (2) Vaccination status reporting and policy requirements; 98% of employees reported vaccination status and 90% of employees have been vaccinated. |
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0135-21-1 |
Department of Human Resources Presentation – Diversity Recruitment Team FY 2020 – 2021 Reflection. (Item No. 5) |
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Speaker: |
Porsche Bunton, Department of Human Resources |
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0136-21-1 |
Department of Human Resources Presentation – Applicant Tracking System Implementation. (Item No. 6) |
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Speakers: |
Anne Marie Monroe, Department of Human Resources |
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David Huebner, Department of Human Resources |
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Nate Frank, Department of Human Resources |
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Kate Howard, Department of Human Resources |
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EXECUTIVE OFFICER’S REPORT (Item No. 7) |
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Sandra Eng, Executive Officer reported to the Commission that the Deputy Director announcement closed on Friday, August 13, 2021. The Civil Service Commission staff received support from the Office of Racial Equity and the following Department of Human Resources Divisions: Diversity Recruitment, Hiring Modernization Program and Employment Services. |
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0137-21-8 |
Review of Request for Approval of Proposed Personal Services Contracts. |
PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
40737-20/21 |
Board of Supervisors |
$120,000 |
Board of Supervisors seeks to retain the services of a qualified consultant that has expertise in culturally and linguistically competent community outreach for the Redistricting Task Force. The community outreach includes informing and educating public of redistricting process, connecting with underserved communities and neighborhoods, and encouraging resident's participation in the redistricting process. Specifically, the consultant will produce contents in print and digital media, including but not limited to, newspaper advertisement, flyers, newsletters, email, website, and social media. Additionally, the outreach contents should be produced in multiple languages to disseminate information to the non-English speaking members of the public. |
Regular |
4/30/2022 |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
49843-20/21 |
Public Utilities Commission |
$300,000 |
The San Francisco Public Utilities Commission (SFPUC) is launching a Pilot Residential Green Infrastructure Grant Program and seeks to retain the services of a qualified Program Administrator to assist the SFPUC with the implementation of the Program. This new pilot Program will test new technologies on residential properties, encourage residential property owners to manage stormwater on-site, improve sewer collection system performance during wet weather, and educate San Franciscans on the collection system and stormwater management. This professional services contract will be used to fund a short-term, pilot-scale program to test a new grant administration structure and deliver a limited number of projects. The lessons learned from the results of this contract will contribute to future budgeting and staffing for the Residential Green Infrastructure Grant Program. The Program Administrator will be responsible for program administration, financial management, property owner outreach and coordination, project management, and reporting for the installation of green stormwater infrastructure facilities on residential properties in San Francisco. The Program Administrator will conduct outreach to interested homeowners and recruit them to participate in the Program through workshops, outreach collateral, and site visits. The Program Administrator will assess residential properties and support homeowners in developing applications for grant funding. The Program Administrator will issue payments to homeowners for the cost of design and construction services to build green stormwater infrastructure projects on their properties. The Program Administrator will also provide customer service, collect and manage data, and submit monthly reports on Program performance to the SFPUC. |
Regular |
12/31/2023 |
49656-20/21 |
Public Utilities Commission |
$8,000,000 |
The Emergency Firefighting Water System (EFWS), sometimes referred to as the Auxiliary Water Supply System (AWSS), is an independent high pressure water supply system dedicated to fire protection. It was installed in 1913 in response to the Great Earthquake and Fire of 1906 and consists of a 135mile network, a high elevation reservoir with two large capacity tanks, two pumping stations, three fireboats and underground water storage tanks (cisterns). The selected Consultant will work under the direction of the SFPUC to provide planning and engineering design services for the Emergency Firefighting Water System and City’s Water Distribution System pipelines. Some assignments may require SFPUC engineering staff to be integrated into the consultant project team. The Consultant’s work objective will be to perform planning and engineering design services applying all applicable codes and SFPUC Procedures and regulatory requirements/guidelines administered by the State Water Resources Control Board, Division of Drinking Water. Projects are expected to pertain to pipelines, pump stations, fireboat manifold systems. |
Regular |
9/9/2029 |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
Sheriff |
$300,000 |
Contractor will examine and monitor the Incarcerated Person Communication Services ("IPCS) at the San Francisco Sheriff's Office ("SFSO) Facilities to assess the accuracy of SFSO's records and to provide a basis for evaluating service quality to meet the requirements of the SFSO under existing contracts with vendors. Contractor will work with the SFSO's contracted IPCS provider to ensure that all contractually required updates to hardware and software are completed. Contractor will continuously monitor and validate IPCS hardware and software against industry standards to ensure the the SFSO and incarcerated population is receiving the best performance from the system and the best support from the contracted IPCS providers. In addition, the Contractor will assist SFSO in creating technical requirements for all incarcerated communication services solicitations, such as, telephones, video visitation system, and tablets. Contractor will work as the SFSO's liaison to resolve service calls and incarcerated grievances. |
Regular |
9/30/2024 |
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41997-20/21 |
Treasurer/Tax Collector |
$1,000,000 |
Branding analysis, design, and collateral and video production services, including: • Analyzing current collateral and creating brand communications design, brand strategy, and brand storytelling. |
Regular |
7/31/2024 |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
46457-20/21 |
Treasurer/Tax Collector |
$1,000,000 |
Provide communications campaign management services, which includes: • Identifying and refining target audiences, key goals, and calls to action. • Creating compelling, creative, and culturally appropriate promotional content for all media types (including but not limited to traditional, non-traditional, online and mobile). • Providing proficiency in multi-lingual outreach, including but not limited to culturally • sensitive strategy and execution, as well as accurate translation at minimum of English into Chinese, Spanish and Filipino. • Coordinating, placing, and purchasing off-line media in traditional and nontraditional • media vehicles including ethnic/in-language channels. Offline media vehicles include but not limited to print, radio, and spot TV. • Coordinating, purchasing online media including but not limited to search engine marketing, Ad words, display advertising (both standard and rich media), social media marketing, cross platform ads (mobile device ads, tablet ads, portable display ads, etc.), email marketing, and in-language media. • Tracking all appropriate metrics including but not limited to impressions, reach & frequency, awareness and return on investment. • Incorporate feedback from TTX as needed. • Ensuring on-going evaluation/analysis of tracked metrics and impacts in order to provide • TTX with real-time feedback and recommendations to maximize media efficiency. |
Regular |
7/31/2024 |
49953-20/21 |
Public Health |
$5,000,000 |
Contractor will act as an Original Equipment Manufacturer (OEM) or authorized OEM partner to provide, and administer the Department's data security network licensing and services contract(s). These services provide the San Francisco Department of Public Health (SFDPH) Security Operations team with advanced threat prevention that safeguards SFDPH networks, cloud and mobile operations against all known attacks combined with the industry’s most comprehensive and intuitive single point of control management system. SFDPH utilizes these professional services for enhanced incident response as well as endpoint security, data security and security management product. |
Regula |
9/30/2024 |
4095-12/13 |
Department of Emergency Management |
Current Approved Amount $1,638,972 Increase Amount Requested $600,000 New Total Amount Requested $2,238,972 |
The CORES Responder Management System integrates the verification of responder credentials and the deployment of responders during an emergency. The CORES Alert Notification System facilitates mass notification and two-way communication to provide immediate delivery of customized alerts to any number of relevant recipients. The contract will include hours for training and support hours. |
Modification |
6/30/2025 |
45087-14/15 |
Department of Emergency Management |
Current Approved Amount $1,800,000 Increase Amount Requested $600,000 New Total Amount Requested $2,400,000 |
This request is to contract with San Francisco Fleet Week Association to help coordinate Fleet Week activities, which will include large-scale event production, facilitation and overall management of a multi-day set of events. The partnership with the San Francisco Fleet Week Association will sustain coordination with external private sector, non-profit and Federal Government partners, including members of the Department of Defense (U.S. Navy and Marines). This request will be for three years. |
Modification |
12/31/2024 |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
49836-20/21 |
Department of Emergency Management |
Current Approved Amount $511,787 Increase Amount Requested $1,188,213 New Total Amount Requested $1,700,213 |
ProQA is a software created and tested by the Priority Medical Dispatch/International Academy of Emergency Dispatch. It is actually two software protocols we use (Fire and EMS) and it is scripted so call takers can process (evaluate) all calls consistently. The software guides the call takers to ask a series of questions to get a description of the situation and a level of urgency. With each code programed into ProQA, our Medical Director and Fire Department assigns what equipment shall be dispatched and determines the respond time expected for help to arrive. It is based on local policy related to needs and availability. This PSC is relating to the maintenance, training, and accreditation of this proprietary software |
Modification |
6/30/2026 |
32252-17/18 |
Police |
Current Approved Amount $250,000 Increase Amount Requested $150,000 New Total Amount Requested $400,000 |
To comply with the Federal Bureau of Investigations (FBI) requirement of physical media disposal to minimize risk of sensitive information compromise by unauthorized individuals, the San Francisco Police Department (SFPD) is seeking a contractor to provide service to all SFPD locations (10 district stations, headquarters, academy, crime lab, and other divisions). The contractor will use a mobile shredding truck to provide on-site shredding and disposal approximately twice a month and destruction and disposal of other physical media on an as-needed basis. Other physical media may include, but not be limited to, body worn cameras, smartphones, computer disks, film, magnetic disks, magnetic tapes, transparencies, and video cassettes. An assigned SFPD employee (sworn officer, facilities coordinator, Public Service Aide or Police Cadet) at each location must physically witness shredding process of contents of confidential bins and destruction of other physical media by contractor employees. |
Modification |
8/31/2024 |
0027-19-6 |
Appeal by Perry Law of the Director of Transportation’s Determination that there was Insufficient Evidence to Substantiate that Law was Issued a Verbal Warning Due to his Race and Retaliation for Filing an EEO Complaint, and that there was Insufficient Evidence to Establish that Law’s Workers’ Compensation Form was Not Signed in Retaliation for Law’s EEO Complaint. (Item No. 9) |
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Action |
Postponed to the meeting of October 18, 2021, at the request of the appellant. |
0035-21-4 |
Appeal by Daniel Gin of the Rejection of his Application for the 7318 Electronic |
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Action: |
Appellant withdrew his appeal. |
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Appeal by Judy Jones of the Transportation Director’s Determination to Administratively Close her Failure to Accommodate and Discrimination Complaint. (Item No. 11) |
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Speakers: |
Judy Jones, Appellant |
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Deborah Dulay, Department of Human Resources |
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Aaron Beckwith, Municipal Transportation Agency |
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Paul Okunewitch, Respondent |
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Amy Nuque, Municipal Transportation Agency |
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Dan Roach, Municipal Transportation Agency |
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Action: |
Adopted the report and denied the appeal by Judy Jones with the proviso the Municipal Transportation Agency (MTA) will review and modify their process and procedures to include the following: employees are timely informed on the status of their reasonable accommodation request, included in the resolution process, and assure timely communication on the status of any requests and/or complaints. In addition, directed the Executive Officer to follow up with MTA. (Vote of 5 to 0) |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 12) |
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President Minor announced that the next Civil Service Commission meeting of September 6, 2021, will be cancelled due to the Labor Day Holiday and will meet again on September 20, 2021. |
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ADJOURNMENT (Item No. 13) |
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4:18 p.m. |