ITEM NO.

(1)

CALL TO ORDER AND ROLL CALL

President Jacqueline P. Minor

Vice President Kate Favetti

Commissioner Douglas S. Chan

Commissioner F. X. Crowley

Commissioner Elizabeth Salveson

(2)

Resolution Making Findings to Allow Teleconferenced Meetings Under California Government Code Section 54953(E).  (File No. 0219-21-1) – Action Item

Recommendation:

Adopt the report.

(3)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

(4)

APPROVAL OF MINUTES - Action Item

Regular Meeting of December 20, 2021 – 2:00 p.m.

Recommendation:

Adopt the Minutes.

(5)

ANNOUNCEMENTS

Announcement of changes to the agenda.

Other announcements.

(6)

HUMAN RESOURCES DIRECTOR’S REPORT

(7)

EXECUTIVE OFFICER’S REPORT

Fiscal Year 2022-24 Mayor’s Budget Instructions and Department Budget Preparation Schedule.  (File No. 0209-21-1) – Action Item.

December 21, 2021:

Direct Commission staff to prepare Fiscal Years 2022-24 Budget Request to maintain adequate staffing levels to meet current service needs and with a contingency for possible changes in FY 2022-24 in the hearing of appeals regarding discrimination matters; continue to negotiate amounts; present Budget Request at the Commission meeting of January 3, 2022; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit the Fiscal Years 2022-24 Budget Request to the Controller and the Office of the Mayor by February 22, 2022.

Recommendation:

Direct the Executive Officer to: continue to negotiate with the Office of the Mayor and the Controller to ensure that the Commission’s budget sufficiently supports anticipated service and staff with a contingency for possible changes in FY 2022-24 in the hearing of appeals regarding discrimination matters and to continue its Charter mandated functions.  In addition, finalize the Fiscal Years 2022-24 Budget Request; incorporate changes made by the Commission and submit the Fiscal Years 2022-24 Budget Request to the Controller and the Mayor by February 22, 2022.

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(8)

Review of Request for Approval of Proposed Personal Services Contracts.
(File No. 0215-21-8) – Action Item

PCS

Department

Amount

Type of Service

Type of Approval

Duration

43636-21/22

Airport

$30,000,000

The contractor will provide solid waste collection, transport, sorting, recycling, composting, disposal, and other related services for San Francisco International Airport. The work includes the collection of solid wastes generated at the Airport on a regular basis, as well as perform emergency and unscheduled pick-ups at the Airport’s request. In addition, the service provider will manually segregate recyclable materials from mixed wastes at its sorting facility and arrange for the sale of such materials. The contractor will also perform regular maintenance and housekeeping of compactors and containers. Lastly, the contractor shall submit quarterly waste stream reports to the Airport detailing tonnages by waste type, recycling rate, and landfilled load, and may provide operational advisory support services to assist the Airport in reducing waste generation to achieve its zero waste goals.

Regular

6/30/2031

45828-21/22

Arts Commission

$250,000

Strategic Planning to revisit and refresh the San Francisco Arts Commission's(SFAC) mission and vision. This strategic plan will require extensive community engagement and cultural planning development. The scope will include external outreach to other City agencies, artists, and arts organizations to develop shared goals with equity and inclusion as the centerpiece. The SFAC's current strategic plan was published in early 2014.

Regular

10/31/2024

43184-21/22

City Administrator

$910,000

Contractor shall provide as-needed graffiti abatement services for private properties located in San Francisco Districts 1-11. The services involve multi-surface graffiti removal processes including sanding, scraping, priming, power washing, color matching, painting and the application of environmentally safe chemical removers and cleaning agents. These services are for private properties and include sidewalks, facades, masonite, pull-down grates, granite, brick, concrete, retaining walls, rooftops, iron gates, street level building areas, and all painted surfaces. The San Francisco Public Works’ (SFPW) 7514 General Laborer staff perform this work on City-owned/public properties, but for private properties and/or when SFPW's staff are not available, then Contractor is used.

Regular

2/28/2025

PCS

Department

Amount

Type of Service

Type of Approval

Duration

43325-21/22

City Administrator

$7,500,000

Contractor shall provide shuttle bus services for members of the public and various City departments including the District Attorney’s Office (DA), Department of Public Health (DPH), and Recreation and Park Department (RPD). The shuttle buses must be available on a scheduled-time basis and on as-needed basis, particularly where the use of public transportation is not a viable option such as during peak commute, early morning and late evening hours when the use of public transportation can be challenging. Additionally, Shuttle bus drivers must be able to assist passengers with boarding and offboarding, as well as the loading of any personal items with which they require assistance.

Regular

12/31/2027

49811-21/22

City Administrator

$11,700,000

The Office of Contract Administration (OCA) is entering into three 5-year contracts with resellers of networking hardware and software manufactured by Juniper Networks Inc. (Juniper), Hewlett Packard Enterprise (HPE) Company and Aruba Networks (Aruba). As part of each contract, the manufacturers shall provide standard software and hardware support by which to ensure the operability of their proprietary hardware and software. The combined value of these three contracts is $58.5 Million dollars, 80% or more of which will be for the proprietary hardware and software manufactured by each manufacturer. In the event City expends the full contract amounts, OCA estimate that approximately 20% of such total spend (or $11,700,000) will be for the standard support offered by each manufacturer to ensure the operability of their proprietary hardware and software. The hardware and software are proprietary to each manufacturer and only they can access their intellectual property and code required to support them.

Regular

1/31/2027

40700-21/22

Department of Emergency Management

$6,000,000

Contractor will provide training and exercise services throughout the Bay Area Urban Area Security Initiatives (UASI) region. The Bay Area UASI region is comprised of twelve counties and three core cities of San Francisco, Oakland, and San Jose. A major goal of the Bay Area UASI is to develop and enhance regional training and exercise efforts in order to prevent, respond to, and recover from terrorist incidents and related catastrophic disasters. Services will include developing training and exercise curriculums, facilitating and conducting trainings, table-top/full scale exercises, creating classroom-based, computer-based, and field-based trainings and exercises, ensuring compliance to the Homeland Security Exercise Evaluation Program (HSEEP) requirements, developing and improving systems, policies, procedures, and processes related to training and exercise, coordinating with federal and state partners on training and exercise design, and engaging with regional stakeholders to address gaps and needs that will inform the future growth of regional training and exercise efforts. Each year the Department of Homeland Security adjusts its national priorities and focus areas, and have been releasing more specialized grants which makes it hard to predict which types of exact services and expertise is needed in the future. However, previous and anticipated examples of training topics can include emergency operation center management, mass prophylaxis preparedness, preventative radiological and nuclear detection, community mass care and emergency assistance, unified response to school/workplace/community violence, situational awareness and common operating picture, essentials of emergency management, community emergency response and preparedness, critical incident response, dark web and cybersecurity, all hazards preparation, terrorism preparedness, incident command systems, hazardous materials, tactical lifesaver, and rescue system training.

Regular

12/31/2026

PCS

Department

Amount

Type of Service

Type of Approval

Duration

44018-21/22

Department of Emergency Management

$350,000

The selected vendor shall conduct pre-employment evaluation services of final entry Public Safety Communications Dispatcher candidates with the Department of Emergency Management. The selected vendor will work closely with DEM in conducting pre-employment psychological evaluations for 9-1-1 dispatcher candidates and prepare and submit to the Department detailed written reports regarding the written testing data, personal history information, and clinical interview data.

Regular

6/1/2029

46208-21/22

Health Services System

$200,000

The San Francisco Health Service System ("SFHSS") is requesting for software development services to customize SFHSS’ Salesforce org to: build a branded, secure self-service experience cloud site with self registration using Customer Community Login licenses and file upload, create custom content types using Salesforce content management system (CMS) for videos, images, help articles and news, create custom objects, fields and workflows with relationships to existing standard objects, create time and action based email alerts, create an automated process to import and export files to and from the Salesforce org, create custom reports and dashboards, create written documentation on the customizations for future modifications and use, and training SFHSS staff how to use the new features. SFHSS currently uses its Salesforce org to case manage healthcare eligibility and enrollments for the employees of the City & County of San Francisco, San Francisco Unified School District, City College of San Francisco, and various retirees. The purpose of this project is to help SFHSS facilitate a dependent eligibility audit using its existing Salesforce org by requesting its Audit Participants to securely upload supporting documentation to prove their health benefit enrolled dependents are eligible for health coverage under SFHSS Member Rules (https://sfhss.org/san-francisco-health-servicesystem-member-rules). The Audit Participant facing experience cloud website will need to be designed to allow the Audit Participant to access the website easily and securely through any personal computer, smartphone, or tablet

Regular

12/31/22

49521-21/22

Municipal Transportation Agency

$5,000,000

The as-needed diverse pool of on-call consultants to assist in delivering public outreach and engagement for Building Progress Program projects as well as program-level communications to raise awareness of overall facilities needs and funding challenges and available pathways to generating new revenues, including potential ballot measures. Proposed work includes multi-faceted, multilingual, and comprehensive stakeholder engagement, assistance with soliciting and synthesizing public feedback, development of print, digital collateral, and multi-media advertising using specialized graphics and renderings, and conducting equity reviews of project scopes and impacts. A Request For Qualifications for this as needed pool is currently being drafted.

Regular

1/14/2027

PCS

Department

Amount

Type of Service

Type of Approval

Duration

41137-21/22

Port

$3,000,000

The selected consultant will provide multi-disciplinary engineering support services and related services on an as-needed basis. Generally, the services require facilitation of the review and implementation of various maps, infrastructure systems design, and coordination of various approval processes. The services are related to the development of two master planned Port projects at Pier 70 and Mission Rock. More specifically, consultant will provide technical support to the Port consistent with Interagency Cooperation Agreements (ICA), entitlement documents and post-entitlement contract documents including but not limited to the: Final Environmental Impact Reports, Design for Development and Design Control documents, Project Infrastructure Plan and Supplements, Subdivision Code and Regulations, Streetscape Master Plan, Master Utility Plan, Disposition and Development Agreement. In addition, the selected consultant will facilitate the ICA process on behalf of the Port, review submissions with respect to the Port’s proprietary role and authority for permitting, advising the Port on infrastructure issues, and providing constructive feedback recommendations, troubleshooting, and resolving plan review comments.

Regular

6/30/2026

42697-21/22

Public Utilities Commission

$1,500,000

The purpose of this contract is to provide Preventive Maintenance, Inspection and As-Needed Repair Services of multiple Standby Generators throughout the City and County of San Francisco Public Utilities Commission, Water Supply and Treatment Division (SFPUC-WST) facilities. Work will entail replacing oil, oil filters, and coolant, troubleshooting, load testing, repairs of oil leaks, coolant leaks, exhaust leaks, tune ups, inspections, calibrations, and emergency service.

Regular

1/17/2027

47923-21/22

Public Utilities Commission

$989,600

The State Endangered Species Act regulations require compensation for impacts to state listed endangered and threatened species and their habitat, either by the creation or enhancement of habitat. A mitigation or conservation bank permanently protects privately or publicly owned lands that are managed in perpetuity for endangered, threatened, and other at-risk species. Conservation banks are owned and managed by third parties who sell conservation credits to entities that must mitigate impacts as a condition of permits to construct projects. The San Francisco Public Utilities Commission (SFPUC), a department of the City and County of San Francisco (City), seeks to purchase California tiger salamander upland and aquatic conservation credits from the Piedra Azul Conservation Bank via Westervelt Ecological Services, LLC to satisfy mitigation requirements outlined in the Incidental Take Permit (permit) issued by the California Department of Fish and Wildlife for the San Joaquin Pipeline East Project. The Conservation Bank is in the process of obtaining final conservation bank approval from the CA Department of Fish and Wildlife to sell to compensation credits. Piedra Azul Conservation Bank would satisfy mitigation requirements of the San Joaquin Pipeline East Project and will be the only bank with available credits to satisfy the mitigation requirement once fully approved by CA Department of Fish and Wildlife.

Regular

10/31/2022

PCS

Department

Amount

Type of Service

Type of Approval

Duration

40737-20/21

Board of Supervisors

Current Approved Amount

$120,000

Increase Amount Requested

$100,000

New Total Amount Requested

$220,000

Board of Supervisors seeks to retain the services of a qualified consultant that has expertise in culturally and linguistically competent community outreach for the Redistricting Task Force. The community outreach includes informing and educating public of redistricting process, connecting with underserved communities and neighborhoods, and encouraging resident's participation in the redistricting process. Specifically, the consultant will produce contents in print and digital media, including but not limited to, newspaper advertisement, flyers, newsletters, email, website, and social media. Additionally, the outreach contents should be produced in multiple languages to disseminate information to the non-English speaking members of the public. Scope Change: In addition to the original scope of work, the Task Force is currently deliberating on including in-person events and public service announcements to engage hard-to reach neighborhoods and communities.

Modification

10/31/2024

49252-21/22

Human Services

Current Approved Amount

$476,131

Increase Amount Requested

$550,000

New Total Amount Requested

$1,026,131

The scope of work shall include technical assistance and best practices in the implementation and evaluation of FFPSA prevention programs and services in the following areas: prevention program development and implementation that leverages a public and private partner network; determining funding sources for services; developing provider and SFHSA capacity and processes to capture services costs in alignment with FFPSA requirements and CDSS instructions for claiming; continuous quality improvement utilizing programmatic and data evaluation and findings; and related coaching, supervision, and capacity building. The expected outcome is development and implementation of an integrated citywide plan that increases economic stability, reduces child maltreatment, and improves child welfare permanency outcomes through coordinated prevention programs provided to children, youth and families of the City and County of San Francisco.

Modification

10/31/2024

45762-16/17

Municipal Transportation Agency

Current Approved Amount

$1,200,000

Increase Amount Requested

$4,800,000

New Total Amount Requested

$6,000,000

Contractor will provide 24-hour, 7 days a week as-needed roadside assistance and/or towing services for SFMTA's rubber tire revenue vehicles, to include diesel, electric, and electric buses and trolleys.

Modification

1/31/2027

42354-16/17

Public Utilities Commission

Current Approved Amount

$23,890,000

Increase Amount Requested

$2,000,000

New Total Amount Requested

$25,890,000

As-needed services in the areas of: wastewater management and planning; stormwater management and planning; knowledge management; asset management; environmental, hazardous materials, and regulatory compliance; and health and safety.

Modification

6/30/2026

44952-20/21

General Services Agency

Current Approved Amount

$1,500,000

Increase Amount Requested

$2,500,000

New Total Amount Requested

$4,000,00

The Office of the Chief Medical Examiner (OCME) seeks to contract with two California Licensed Funeral Establishments to retrieve, transport, cremate, and store of ashes at their facility. This will address the capacity strain at OCME and at hospitals as well as alleviate OCME staff time in facilitating indigent cases including removal, transportation, cremation, and storage. In addition, well over half of the PSR Amount would create a new "As Needed" capacity to respond to moderate to large Mass Fatality incidents of unpredictable size and duration. Currently the Medical Examiner lacks this ability to quickly add removal, transportation labor.

Modification

8/31/2025

Recommendation of the Human Resources Director:

Adopt the report.  Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.

REGULAR AGENDA

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting.

PCS

Department

Amount

Type of Service

Type of Approval

Duration

41195-21/22

Public Works

$1,000,000

Consultant will assist San Francisco Public Works (SFPW) with executive leadership coaching and provide strategic management training on a range of topics, broadly divided into 4 Service Areas listed below, to aid in the improvement of the following areas: (1) Strengthen executive presence and self-awareness; (2) Provide coaching to help recognize derailment behaviors that can have negative impacts on individual or teamwork relationships. (3) Enhance emotional intelligence by building individual communication and leadership styles/skills; (4) Build framework for establishing goals, setting expectations, and how to address real-world situation; (5) Establish a culture of accountability for achieving behavioral changes and organizational goals.

Service Area 1: Individualized Executive Leadership Coaching and Strategic Management Training
Service Area 2: Leadership, Management, and Employee Development Training Service Area 3: Strategic Planning, Training and Facilitation Service Area 4: Negotiation, Mediation, and Partnering Training

Regular

11/7/2026