Civil Service Commission - April 4, 2022 - Agenda
AGENDA
Regular Meeting
April 4, 2022
2:00 p.m.
Room 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
This meeting will be held in person at the location listed above. As authorized by California Government Code Section 54953(e) and Mayor Breed’s 45th Supplement to her February 25, 2020, emergency proclamation, it is possible that some members of the Civil Service Commission may attend this meeting remotely. In that event, those members will participate and vote by video. Members of the public may attend the meeting to observe and provide public comment at the physical meeting location listed above or by calling (415) 655-0001 and entering meeting id # # 2493 742 7817. Instructions for providing remote public comment are below.
LISTEN/PUBLIC COMMENT CALL-IN
USA is (415) 655-0001 | Access Code: # # 2493 742 7817
LONDON N. BREED, MAYOR
COMMISSIONERS
JACQUELINE MINOR
President
KATE FAVETTI
Vice President
DOUGLAS CHAN
F.X. CROWLEY
ELIZABETH SALVESON
SANDRA ENG
Executive Officer
The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 2493 742 7817. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.
Regular Meeting
April 4, 2022
2:00 p.m.
Agenda Language for In-Person or Partially In-Person Meetings
REMOTE ACCESS PROCEDURES
Phone Number Meeting ID
(415) 655-0001 # # 2493 742 7817
- Enter the Phone Number above followed by the meeting ID = Then press #
- Press # again to be connected to the meeting (you will hear a beep)
- When you hear the beep:
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- Stop and LISTEN to the meeting
- Wait for Public Comment to be announced by Item #
- When the Clerk calls Public Comment, dial *3 to be added to the speaker line.
- When you press * 3, you will hear “You have raised your hand to ask a question. Please wait to speak until the host calls on you” – WAIT for your turn to speak.
- When you hear that “your line has been unmuted” – THIS IS YOUR OPPORTUNITY TO PROVIDE YOUR PUBLIC COMMENT
BEST PRACTICES
- Call from a quiet location
- Speak slowly and clearly
- Turn down any televisions or radios around you
- Address the Commission as a whole, do not address individual Commissioners
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
- Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (628) 652-1100. The fax number is (628) 652-1109. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1100 or email civilservice @sfgov.org to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Jacqueline P. Minor |
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Vice President Kate Favetti |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Elizabeth Salveson |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of March 21, 2022 – 2:00 p.m. |
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Recommendation: |
Adopt the Minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(7) |
Review of Request for Approval of Proposed Personal Services Contracts. |
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Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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47251-21/22 |
City Administrator |
$6,000,000 |
Provide a site where Public Works (PW) and other City departments can deposit truckloads of construction and demolition (C&D) material including asphalt grindings, concrete, and mixed loads that contain soil, wood, or other construction materials for reuse, recycling, or proper disposal. These C&D materials are generated as a by-product of the City’s Street Paving Program, ADA Curb Ramp Installation Program, sewer lateral replacements, manhole and catch basin installations and adjustments, concrete and brick sidewalk repairs and replacements, and other municipal maintenance projects located within the public right-of-way. |
Regular |
5/31/2027 |
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43731-21/22 |
Human Services |
$600,000 |
The Contractor will: a. Resolve issues and complaints regarding the FCS Division as an Ombudsman. San Francisco Human Services Agency (HSA) shall be responsible for reviewing and taking the final action on any recommendations. The contractor is expected to respond to three levels of concerns: ii. Issues requiring facilitation by the Ombudsman b. Meet with clients and/or their care provider at HSA offices and/or community locations as necessary to provide information, make referrals, and conduct complaint intakes. c. Consult with FCS Management and staff to resolve the issues or complaints. d. Assist the complainant in resolving the issue. Resolution may include, but is not limited to, the following: e. Meet with FCS Deputy Director or his/her designee at least quarterly to provide feedback regarding client service issues and to make policy recommendations. f. Compile program data for monthly reports summarizing the number, source, nature, and outcome of complaints handled and reporting hours of service provided. g. Develop and maintain individual case files for every complaint. Issue a letter outlining the complaint, findings, and recommendations to the complainant, as appropriate. h. Participate in FCS’s Parent Advisory Committee (PAC), and other committees relevant to client concerns, as needed. |
Regular |
6/30/2026 |
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44080-21/22 |
Police |
$7,100,000 |
The Contractor will provide Information Technology (IT) and infrastructure consulting, detailed integration work among Software as a Service (SaaS) platform and law enforcement systems, high-touch troubleshooting and diagnostics, strategic guidance and support, implementations and implementation consulting, SaaS platform configurations, and initial train-the-trainer training for permanent civil service classifications. The amount of the PSC includes all contract costs. |
Regular |
6/30/2027 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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Public Utilities Commission |
$90,000,000 |
The SFPUC Infrastructure Division and Wastewater Enterprise (WWE) seeks consultant services to provide specialized program management support for the Wastewater Capital Improvement Plan. These services are required to continue a number of programmatic functions such as strategic capital planning, risk management, pre-construction technical advice, pre-construction planning and management, labor and contract relations, development and refinement of standards, preparation of programmatic schedules and budgets, analysis of alternative project delivery mechanisms and asset management. |
Regular |
8/31/2032 |
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49372-21/22 |
Public Utilities Commission |
$136,500,000 |
The San Francisco Public Utilities Commission (SFPUC) requires Scheduling Coordinator (SC) Services provided to the Hetch Hetchy (HHP) and CleanPowerSF energy portfolios for participation in the California Independent System Operator (CAISO) energy markets. The SC will assist the SFPUC and both energy portfolios in optimizing its short-term resource utilization and service to its loads, including but not limited to submittal of Day Ahead and Real Time generation, load, and interchange schedules, submitting bids, submitting energy trades, managing communications between CAISO, SFPUC schedulers, and Power House Operators, handling settlements, and other related services. The CAISO high and low voltage wheeling charges are required to be paid through SFPUC’s contracted Scheduling Coordinator (SC) such that these charges can be paid to support our energy transmission from Hetch Hetchy system to San Francisco customers. CAISO’s tariffs define these charges as a type of “pass-through charge” that SC will pay the charge to CAISO on the behalf of the SC client (e.g. SFPUC) without any additional fee for the pass-through charge. The CAISO settlement charges are paid on behalf of SFPUC and in accordance to the CAISO Payments Calendar. The breakdown of charges are as follows: $6,000,000 for the contract costs and $130,500,000 for the CAISO pass-through charges. |
Regular |
4/7/2027 |
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44155-21/22 |
Public Works |
$3,000,000 |
Services are for financial consulting in facilities acquisition in conjunction with Mission Bay Development - Community Facilities Districts Nos 4&6 (CFD #4 & #6). The Consultant's principal responsibilities will be to advise San Francisco Public Works (SFPW) on the interpretation of existing agreements with Developer, the determination of reimbursements, the settling of cost allocation and acquisition reimbursement protocols. |
Regular |
4/3/2028 |
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42046-21/22 |
Treasurer/Tax Collector |
$3,000,000 |
The Office of the Treasurer and Tax Collector is seeking to procure licensed armored car and secure safe services to serve all departments citywide. Suppliers must have experience offering high-security, high-volume armored transport, currency processing, smart vault and change order services. These services will be used to assist City departments with the movement of currency, coins and checks to designated vaults and cash processing centers. These services include: 1) secure and efficient transportation of Citywide cash and check collections and deposits to bank. 2) deposit pickup from various citywide cash collections points, change order service and delivery, and emergency cash services. 3) providing secured vaults or safes in various department locations which departments can use to deposit their collections and when it is most advantageous. |
Regular |
2/29/2032 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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33441-13/14 |
Economic and Workforce Development |
Amount $2,350,000 Increase Amount Requested $2,000,000 New Total Amount Requested $4,350,000 |
Contractors will provide business consulting and training services to the Small Business Development Center’s (SBDC’s) small business clients on an as-needed basis. SBDC is a program hosted by the City through the Office of Economic and Workforce Development (OEWD) as part of a greater network of services to help small- to medium-sized businesses grow and succeed. The Contractors’ counseling services will include advice, guidance and/or instruction concerning the formation, management, financing, and operation of small business enterprises through workshops, one-on-one consulting, and loan packaging. Through a Request For Qualifications, OEWD created a pre-qualified list of 24 consultants who will remain eligible for consideration and contract negotiation on an as-needed basis for two years. |
Modification |
6/30/2027 |
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40166-17/18 |
Mayor |
Amount $1,102,000 Increase Amount Requested $828,000 New Total Amount Requested $1,930,000 |
To provide state legislative representation, to advocate on behalf of the City and Departments on legislative and regulatory matters, to assist with the implementation of the City’s State Legislative Agenda, and to keep the Mayor’s Office up-to-date with relevant information about State government activities. As a City and County, San Francisco is affected by a broad range of issues across many disciplines and departments. The City’s state legislative representatives should possess the experience and knowledge to work in a broad array of policy topics included, but not limited to economic development, health care, public safety, human services, housing, environment, transportation, education and community development. |
Modification |
12/31/2024 |
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49622-18/19 |
Department of Technology |
Current Approved Amount $1,118,277 Increase Amount Requested $776,696 New Total Amount Requested $1,894,973 |
Vendor will install a Jail Management System (JMS) and to work with San Francisco Sheriff Department Information Technology Support Services Staff (ITSS) to configure a prototype of the Inmate Booking Module in JMS. This service shall include a subscription to use the JMS software in conjunction with the San Francisco Sheriff Department existing Microsoft Dynamic CRM licenses. The prototype would be used by San Francisco Sheriff Department in a non-production environment for the duration of the subscription (12 months) in order to confirm that Vendor’s JMS will meet the jail management system needs of San Francisco Sheriff Department. The scope, assumptions, and costs presented in this SOW represent Vendor proprietary experience and knowledge. A. Project Scope Vendor will work with San Francisco Sheriff Department to install Offender360 JMS and all technology components associated with the software in a non-production San Francisco Sheriff Department environment on their server hardware. Vendor will conduct a series of training workshops with San Francisco Sheriff Department Information Technology Staff to enable San Francisco Sheriff Department To make configuration changes to the standard JMS Booking module and develop a non-production prototype that meets the specific business requirements of San Francisco Sheriff Department for the booking process. Vendor will include in the services a 12 month subscription of the Offender360 JMS software to allow San Francisco Sheriff Department users to test the application in a non-production environment for up to 12 months. The result of this project will provide a prototype that will enable San Francisco Sheriff Department to validate and confirm that Offender360 will meet the jail management system needs of San Francisco Sheriff Department. |
Modification |
3/31/2024 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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49068-14/15 |
Adult Probation |
Current Approved Amount $3,500,000 Increase Amount Requested $0 New Total Amount Requested $3,500,000 |
Software upgrade of an existing case management system for the Adult Probation Department (APD). The system will utilize SYSCON’s (Vendor) existing data mappings to APD's business processes and then for subsequent maintenance of the upgraded software.The system will provide the ability to interface with other City departments and other California jurisdictions, including the California Department of Justice. Scope Change: Software upgrade of an existing case management system for the Adult Probation Department (APD). The system will utilize Vendor's existing data mappings to APD's business processes and then for subsequent maintenance of the upgraded software. The system will provide the ability to interface with other City departments and other California jurisdictions, including the California Department of Justice. |
Modification |
5/31/2023 |
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39380-15/16 |
Police |
Current Approved Amount $140,000 Increase Amount Requested $0 New Total Amount Requested $140,000 |
The contractor will provide emergency repair services and preventative maintenance and parts for the San Francisco Police Department's 16 freezers and 6 refrigerators which store evidence. A list of equipment is attached. Contractor will no longer perform preventative maintenance work. Contractor will be contacted for urgent repairs requiring a 4-hour window response only. |
Modification |
4/30/2024 |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting. |
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(8) |
Update from Jonathan Rolnick, Chief Labor Attorney, Office of the City Attorney on the Remedies Available to City Employees who Allege they have Experienced Discrimination in their Employment. (File No. 0036-22-1) – Discussion Item |
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March 21, 2022: |
Postponed to the meeting of April 4, 2022. |
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Recommendation: |
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Open for discussion. |
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(9)
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Findings and Recommendations of William B. Gould IV Regarding the Review of City Equal Employment Opportunity Practices, Policies, and Procedures. (File No. 0154-21-1) – Possible Action Item |
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September 20, 2021: |
No action taken; item continued for further consideration. President Minor requested that Director Isen update the Commission in sixty (60) days on its response plan, the Controller’s workflow analysis, and the status of negotiations with the unions regarding the selection of remedy and the arbitrator being authorized to award damages. Discussions will continue on December 6, 2021. |
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(9) |
Continued |
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December 6, 2021: |
No action taken. President Minor requested that Director Isen update the Commission again on April 4, 2022, implementing Dr. Gould’s report and the Controller’s workflow analysis; requested a preliminary review from the City Attorney’s Office with a detailed analysis and Charter implications and the use of hearing officers for appeals. |
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Recommendation of the Human Resources Director: |
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Open for discussion. |
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CLOSED SESSION AGENDA
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(10) |
Public comment on all matters pertaining to Items #11 and #12. |
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(11) |
Vote on whether to hold Item #12 in closed session. (Action Item) |
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Basis for Closed Session: Conference with Labor Negotiator (Cal. Govt. Code § 54957.6; Admin. Code § 67.10(e)). |
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(12) |
Update on labor negotiations pertaining to Items #8 and #9 (Discussion and Possible Action Item) |
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Designated Representative (Labor Negotiator): Carol Isen, Human Resources Director, Department of Human Resources |
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Jonathan Rolnick, Chief Labor Attorney, Office of the City Attorney. |
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(13) |
Reconvene in Open Session. Vote to elect whether to disclose any or all discussions held on Item #12 in closed session (S. F. Admin. Code § 67.12 (a)) – Action Item |
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(14) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(15) |
ADJOURNMENT |
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