CALL TO ORDER

2:09 p.m.

ROLL CALL

President Jacqueline P. Minor

Present

Vice President Kate Favetti

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Elizabeth Salveson

Present

President Jacqueline P. Minor presided.

0058-22-1

Resolution Making Findings to Allow Teleconferenced Meetings Under California Government Code Section 54953(E).  (Item No. 2)

Action:

Adopted the report.  (Vote of 5 to 0)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA.  (Item No. 3)

None.

APPROVAL OF MINUTES  (Item No. 4)

Regular Meeting of April 18, 2022 – 2:00 p.m.

Action:

Adopted the Minutes with the revision to add Sandra Eng, Executive Officer, under Executive Officer’s report.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 5)

Item #10 Request for Hearing by Harry Stern on behalf of Michael Ford has been postponed to the meeting of June 6, 2022, at the request of the Public Utilities Commission.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 6)

Kate Howard, Deputy Director on behalf of Carol Isen, reported about success of the City’s Career Fair that took place two (2) weeks ago;  the Mayor, Supervisor Walton were in attendance and was well represented by HR professionals; there were about 1,800 pre-registered for the event.

EXECUTIVE OFFICER’S REPORT  (Item No. 7)

Sandra Eng, Executive Officer, announced our new Deputy Director Lavena Holmes who has extensive Human Resources experience; she also reported back to the Commission about the request for a tracking report on personal service contracts with conditional approvals to report back to the Commission. The database utilized by the City does not currently have a tracking system so Commission staff is working on a spreadsheet to maintain this information going as far back as 5 years. The Department of Human Resources is researching for a possible new database system for monitoring personal service contracts.

0060-22-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 8)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

41375-21/22

City Administrator

$350,000

Vendors will provide as-needed and intermittent advice and assistance to Local Business Enterprises (LBEs) in the service areas of business development (including communications, contracting opportunities and marketing), business technical assistance (including business planning, organizational development and proposal writing) and capacity building (including access to capital, funds administration and regulatory compliance). The goal of the contract(s) will be to support LBEs in securing contracts with the City.

Regular

4/30/2025

47328-21/22

Environment

$3,000,000

Consultant will prepare and conduct periodic as-needed solid waste disposal, diversion and litter studies, audits, characterizations, analyses, rate calculations, reports, documentation, submittals, focus groups, user surveys, and other related tasks. Contractor will also conduct specialized as needed technical assistance for waste generators to develop and implement customized waste reduction, reuse, recycling and composting programs to meet the City’s increasingly challenging zero waste goals. Technical assistance will include on-site waste audits and assessment, hands-on manager and staff/tenant multi-lingual training, logistics set-up and implementation assistance, follow-up monitoring, trouble-shooting, data collection and evaluation. This assistance will be provided as needed, potentially around the clock, and requiring teams of multiple individuals working in different languages at the same time.

Regular

6/30/2028

44537 -21/22

Municipal Transportation Agency

$500,000

The San Francisco Municipal Transportation Agency (SFMTA) wishes to solicit formal proposals from interested and qualified proposers for a fixed-price contract for a Video Computer Analytics for Rail Passenger Vehicles that will enhance overall safety on the LRV system. SFMTA is open to either a Software-as-a-Service (SaaS) or On-Premise solution. The SFMTA requests a proposal from qualified proposers for the implementation of video technology on SFMTA’s Light Rail Vehicles (LRV) to stream audio and video in order to allow SFMTA to respond to an immediate unsafe situation in the operation of the vehicle. The Contractor shall provide software licenses, on-going implementation, support, and maintenance for their software application and shall also provide daily reporting for events.

Regular

10/31/2027

PCS

Department

Amount

Type of Service

Type of Approval

Duration

47508-21/22

Public Health

$2,200,000

Contractors will provide wound vacuum equipment and as-needed maintenance and support services for leased wound vacuums. A wound vacuum (wound VAC) provides a type of therapy to help wounds heal by securing a device over the wound to decrease air pressure on the wound. This can help wounds heal more quickly.
3M, the wound vacuum manufacturer, does a 25+ point inspection to ensure each product meets engineering specifications & therapy requirements. 3M does not provide customers with the option to maintain equipment which 3M owns.

Regular

6/30/2027

40937-21/22

Public Health

$3,000,000

Contractor(s) will support As Needed Program Administration of Health Equity Based Professional Training, Consultation and Technical Assistance department wide. The Training, Consultation and Technical Assistance services require professionals who are experts in the deliver and knowledge of Health Equity services. Professional services include a broad spectrum of Health Equity topics that may include and not limited to: training seminars, health education, curriculum development, technical assistance, implicit bias meetings and facilitation, cultural humility, health disparities, other Department defined health equity competencies, evaluation, program assessments, grant writing, program planning, health promotion, media development, and further grant development to support the Departments health equity programs, including assistance in maintaining compliance with the Federal, State, and local policies.

Regular

6/30/2027

42622-16/17

Public Works

Current Approved Amount

$4,000,000

Increase Amount Requested

$0

New Total Amount Requested

$4,000,000

The proposed work under consideration is to provide architectural and engineering design services for Design Development through the completion of construction. The design is for a new San Francisco Fire Department (SFFD) Ambulance and Paramedic Emergency Medical Services (EMS) facility at 2245 Jerrold Avenue. This new EMS facility will consist of a seismically safe three-story facility and adjacent three-story parking structure. This EMS facility will house and deploy ambulance and paramedic staff, as well as provide enhanced ambulance restocking and a centralized depot which will increase overall ambulance dispatching efficiency.

Modification

6/30/2023

33985-15/16

Public Health

Current Approved Amount

$95,000

Increase Amount Requested

$80,000

New Total Amount Requested

$175,000

The Contractor will provide services for the Laguna Honda Hospital (LHH) residents’ choral program on a weekly basis on site.  Services will include practice and performance sessions.  The contractor will also provide an evaluation instrument to measure the impact and success of this project.

Modification

6/30/2025

4093-12/13

Municipal Transportation Agency

Current Approved Amount

$34,594,828

Increase Amount Requested

$0

New Total Amount Requested

$34,594,828

The contractor shall supply all labor, inspections, engineering, tools, materials, parts, facilities, and apparatus required to rehabilitate sixteen (16) Ex-SEPTA PCC historic streetcars. To provide a level of performance, safety, quality of materials, workmanship, and reliability sufficient to provide a 20-year minimum car service. Shall prepare all acquired detailed drawings, design calculations, stress analysis, and other technical documentation. The work shall be performed at the contractor's facility, except for the running acceptance testing. Subcontractors may perform specialty work, i.e., motor building, seats, etcetera, at their facilities and contractor will strictly monitor the quality of work. The contractor shall transport streetcars from the San Francisco Municipal Transportation Agency (SFMTA) to the site of the rehabilitation work, including any transportation to subcontractors, as well as transporting the completed streetcars to SFMTA's facility at 601 25th Street.

Modification

3/17/2023

PCS

Department

Amount

Type of Service

Type of Approval

Duration

45047-16/17

Department of Technology

Current Approved Amount

$350,000

Increase Amount Requested

$100,000

New Total Amount Requested

$450,000

To expand its services and to provide equal access to all of the residents of the City, SFGovTV simulcasts its content on the internet. SFGovTV seeks a vendor that can: 1. Video stream the SFGovTV channel live 24/7. 2. Host SFGovTV video content for on-demand viewing. 3. Conserve the City’s bandwidth. 4. Increase the quality of the live stream. 5. Provide universal format delivery to PC, MAC and mobile platforms. 6. Add additional functions to improve usability of SFGovTV archive content.

Scope Change:

The supplier provides streaming services of all City Board of Supervisors and Commission meetings. The agreement is needed for the City to expand its services and to provide equal access to all San Francisco residents, and for SFGovTV to simulcasts its content on the internet. Streaming services has proven to be vital service during the pandemic when the City's Board of Supervisors and Commission meetings were all being held virtually. The SFGovTeam had hoped to develop a scope of work for the new RFP, but the pandemic limited their time to complete their task because they were assisting the Board of Supervisors and City Commissions to successfully set up their virtual environment.

Modification

6/30/2023

38633-20/21

PSC was already approved at the meeting of

April 18, 2022

Public Utilities Commission

Current Approved Amount

$1,000,000

Increase Amount Requested

$953,000

New Total Amount Requested

$1,953,000

This PSC is to provide specialized, short-term staff to provide construction management services for an emergency construction project to replace and repair approximately 50 miles of security and cattle fencing in the SFPUC's Alameda Watershed that was damaged or destroyed in the SCU Lightning Complex Fire in August 2020. The scope of work is to provide a Resident Engineer and two Construction Inspectors who are certified to operate all-terrain vehicles (ATVs). Much of the fencing is located in remote areas with difficult terrain that are only accessible by ATV with no cellular phone service. The scope of work also includes providing a temporary field office for the project, rental of project vehicles including four-wheel drive pickups and ATVs, and rental of satellite phones for communications.

Modification

2/8/2025

Speakers:

Kelly Hiramoto and David Lawlor, Department of Public Health spoke on PSC #47508-21/22

Action:

1. Approved PSC #47508-21/22 from the Department of Public Health with the condition to amend the scope of work and remove the vendor’s name.  (Vote of 5 to 0)
2. Adopted the report.  Approved the requests for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0105-21-7

Requesting a Hearing by Harry S. Stern on Behalf of Michael Ford of the restrictions on his future employment with the City and County of San Francisco.  (Item No. 10)

October 4, 2021:

Postponed to the meeting of November 15, 2021, at the request of the appellant’s representative.

November 15, 2021:

Postponed to the meeting of March 7, 2022, at the request of the appellant’s representative.

March 21, 2022:

The Civil Service Commission postponed this item to the meeting of May 2, 2022, to allow time for parties to get clarity on restitution and past actions taken with similar situations (disposition and case numbers).  In addition, the Commission will consider other restrictions.

Action:

Postponed to the meeting of June 6, 2022, at the request of the Public Utilities Commission.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 11)

President Jacqueline Minor mentioned that Director Isen was looking at some recommendations of changes on the merit system, specifically the delays in hirings; what rules are being looked at.  That it would be helpful to get more specifics from DHR about the rules they are considering and their proposed timeline so that the Commission can get a sense about whether or not they need to have a public hearing and the Commission will also need to assess if they will need to have managers from the departments come in and discuss with the Commission the challenges they believe they are seeing in filling vacancies and the challenges they may be having fulfilling the requirements the departments have made in their racial equity initiatives.

ADJOURNMENT  (Item No. 12)

3:17 p.m.