CALL TO ORDER

2:02 p.m.

ROLL CALL

President Jacqueline P. Minor

Present

Vice President Kate Favetti

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Elizabeth Salveson

Present

President Jacqueline P. Minor presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

Nikcole Cunningham spoke about her appeal that was originally scheduled for today’s agenda but later removed due to  pending litigation.   Cunningham stated that there is no documentation/policy provided regarding appeals not being heard until pending litigation is completed.  Cunningham learned that Sandra Eng, Executive Officer had an impromptu meeting with EEO Director, Amalia Martinez and made the decision to place the appeal on hold after receiving the additional material from the appellant. The action is unethical and highly prejudicial to Cunningham’s case to have due process. Cunningham was informed by Director Eng that this was a practice of the Commission. Cunningham stated the practice should be stated on the notice of hearing so that appellants know of the practice.   Cunningham noted that the litigation has been on record since October 2020 and this was improper because the action to remove the appeal from the agenda was taken after the submittal of the additional documentation.

APPROVAL OF MINUTES - (Item No. 3)

Regular Meeting of May 2, 2022 – 2:00 p.m.

Action:

Adopted the Minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Carol Isen, Human Resources Director, reported filing successor agreements with all labor unions with Board of Supervisors on Friday (5/13/2022) with a few exceptions - Police, Fire and Nurses. The Department of Human Resources (DHR) did something unusual this round which was to negotiate agreements directly with the unions rather than have the agreements awarded by arbitrators. Two (2) major unions signed side letters of agreement, the letters are aspirational having to do with civil service hiring, the unions recognize the need for reform. The side letters also acknowledge the important role and legal authority of the Civil Service Commission to establish its rules and the need to be able to maintain a robust merit-based employment system while at the same time take necessary and overdue steps to really speed up our processes. Director Isen talked about this generally at prior commission meetings and expects side letters to lead to much more detailed discussions with labor organizations. DHR intends to propose changes to the Commission in order to take the important steps needed to address the fact that there are 3.000 vacancies and likely growing due to a new round of retirements.  

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Sandra Eng, Executive Officer, announced a new change in staffing. Elizabeth Aldana has been promoted and is the Commission’s new Temporary Exempt Human Resources Analyst (1241). Deputy Director Lavena Holmes, assisted in leading one of the racial equity leaders’ meetings for the working group on City hiring. There was extensive discussion on minimum qualifications (MQs). Deputy Director Holmes was instrumental in explaining MQs to leaders and hiring managers who are committed to making changes in their departments. Deputy Director Holmes shared with them, Commission staff is looking to clarify MQs including the type of documentation necessary to verify MQs. The racial equity leaders are very interested in working with Commission staff as we prepare civil service advisers and rule proposals. They have much to share as experts in their field.

0062-22-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 7)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

45795-21/22

Airport

$9,000,000

The San Francisco International Airport ("SFO" or "Airport") requires a Contractor to assist in the development and creation of SFO's strategic marketing communications plans to ensure marketing and communication efforts are leveraging the latest technologies and techniques including mobile web and app development, social media, and email and digital marketing. The Contractor will also work with SFO to promote new airlines, support new airline routes and revenue generating tenants/operations such as parking, retail, food, beverage, and SFO's Hyatt Hotel.

Regular

5/31/2026

43734-21/22

City Administrator

$18,000,000

Contractor(s) shall provide the City and County of San Francisco (the City) with unrestricted access to the following non-exhaustive list of types of technology research services: proprietary research and analysis about technology related trend; data and analytics; development and delivery; infrastructure and operations; sourcing and vendor management; strategy; change management; mission-critical solutions; security and risk; and enterprise architecture. These services are provided through access to online content in the form of research, technology related data, best practice tools, training materials, and advisory.

Regular

7/31/2027

PCS

Department

Amount

Type of Service

Type of Approval

Duration

48655 -21/22

City Administrator

$1,000,000

Contractor shall provide dry-cleaning services for City-owned items for the Department of Public Health (DPH) and Public Works (PW). The items requiring services for DPH include curtains, air mattress bed covers, tablecloths, table skirts, and napkins. The items requiring services for PW include coveralls and bibs. The proposed services contract may be used by other City departments as well.

Regular

5/31/2025

49741-21/22

City Administrator

$4,000,000

Contractor shall provide towing, roadside assistance services, and storage for City-owned vehicles including light duty (Type I), medium duty (Type II), and heavy duty (Type V) for the City and County of San Francisco (the City), on behalf of Central Shops. These services shall be provided as-needed, 24/7, 365 days/year.

Regular

5/31/2027

45073-21/22

Human Services

$1,353,000

To provide a secure Instant Messaging Solution.

Regular

4/30/2025

44888-21/22

Public Utilities Commission

$2,330,100

Hetch Hetchy Water and Power (HHWP) facilities are located within the Stanislaus National Forest (STF) of the USFS, with the Cherry Reservoir watershed being located entirely within STF lands. These facilities attribute to the mission of serving the San Francisco and its Bay Area customers with reliable, high quality, and affordable water while ensuring water system reliability.

The SFPUC provides funding to the STF for technical and professional services related to watershed and lands management.

Regular

6/30/2027

48569-21/22

Public Utilities Commission

$300,000

The Consultant will assist SFPUC in conducting a nationwide search to fill the high-level positions which are critical to the San Francisco Public Utilities Commission (SFPUC) by recruiting candidates, screening candidates, conducting interviews, vetting candidates and assisting in negotiations. Staff from the proposed Recruitment Services Firm will meet with Executive Staff and other stakeholders of the SFPUC to determine the core competencies, prepare a work plan with detailed timeline to conduct a search and identify top qualified candidates.

Additional activities include, but are not limited to the following Task Descriptions (1-5): 1) Meet with subject matter experts to obtain in-depth knowledge of position requirements, organizational needs, competencies and ideal candidate; 2) Develop recruitment strategy including development of refined job description, developing advertisement materials and diversity strategy; 3) Build candidate pool and source candidates through active recruitment and network; 4) Present candidate pool to organization, vetting candidate qualifications, conduct reference / background checks; 5) Establish final selection process with SMEs and work with organization to make a selection.

Regular

10/31/2025

48718-21/22

Public Utilities Commission

$8,000,000

The San Francisco Public Utilities Commission (SFPUC), a department of the City and County of San Francisco (“City”), seeks to retain the services of a qualified Proposer to provide construction management (CM) staff augmentation services for the Treasure Island Wastewater Treatment Plant (TIWWTP). As part of the SFPUC’s Sewer System Improvement Program (SSIP), the existing Treasure Island Wastewater Treatment Plant will be replaced with a new wastewater treatment plant to provide reliable wastewater services for the island and to provide for the growing population. The CM staff augmentation services required for the TIWWTP Project includes construction resident engineering and office engineering services, field contract administration, construction contract administration, construction inspection, environmental inspection and project controls services. The SFPUC will manage the staff augmentation team during the construction phase of this project for a duration under 5 years.

Regular

9/1/2027

PCS

Department

Amount

Type of Service

Type of Approval

Duration

41485-21/22

Department of Technology

$6,000,000

This contract will consist of services for captioned text added to video for the City's Board of Supervisors' meetings, Mayor's press conferences, 14 City commissions video tape, and cablecast by the San Francisco Government Television (SEGovTV) on cable channels 26 and 78. Closed caption text will also be added to the original programs produced by SFGovTV for City departments.

Regular

12/31/2027

42675-21/22

Department of Technology

$1,000,000

To expand its services and to provide equal access to all residents of the City. SFGovTV simulcasts its content on the internet. SFGovTV seeks a vendor that can:

1. Video stream the SFGovTV channel live 24/7.

2. Host SFGovTV video content for on-demand viewing.

3. Conserve the City’s bandwidth.

4. Increase the quality of the live stream.

5. Provide universal format delivery to PC, MAC and mobile platforms.

6. Add additional functions to improve usability of SFGovTV archive content.

Regular

6/30/2027

49631-20/21

Municipal Transportation Agency

Current Approved Amount

$9,800,000

Increase Amount Requested

$100,000

New Total Amount Requested

$9,900,000

The contractor will lease, service and dispose of all tires used by the San Francisco Municipal Transit Agency (SFMTA) on all rubber-tire revenue vehicles. The SFMTA’s rubber tire revenue fleet comprised of buses and trolleys that transport the public: diesel, hybrid buses and electric trolleys. The contractor , the will be responsible for; manufacturing, procuring and transporting a sufficient supply of tires as required to guarantee continuity of service; mounting and dismounting tires on and from the rim, balancing tires, changing wheels/rims maintaining proper tire pressure; recapping rear tires, providing emergency road-side service 24 hour / 7 days-a-week; conducting monthly maintenance checks on all tires providing required tools and equipment not furnished by SFMTA; and performing in-depth tracking of the tires through all stages, including the federally-regulated disposal of thousands of tires. In addition, the contractor is responsible for following all federally mandated regulations and guidelines and maintaining all required licenses.
Scope Change:

The contractor will lease, service and dispose of all tires used by the San Francisco Municipal Transit Agency (SFMTA) on all rubber-tire revenue vehicles. The SFMTA's rubber tire revenue fleet comprised of buses and trolleys that transport the public: diesel, hybrid buses and electric trolleys. The contractor , the will be responsible for; manufacturing, procuring and transporting a sufficient supply of tires as required to guarantee continuity of service; mounting and dismounting tires on and from the rim, balancing tires, changing wheels/rims maintaining proper tire pressure; recapping rear tires, providing emergency road-side service 24 hour / 7 days-a-week; conducting monthly maintenance checks on all tires providing required tools and equipment not furnished by SFMTA; and performing in-depth tracking of the tires through all stages, including the federally-regulated disposal of thousands of tires. In addition, the contractor is responsible for following all federally mandated regulations and guidelines and maintaining all required licenses. To inspect, service and maintain the supplied wheel balancers in adherence with the manufactures recommendations to assure proper performance throughout the usable life.

Modification

4/30/2027

PCS

Department

Amount

Type of Service

Type of Approval

Duration

3094-12/13

Public Health

Current Approved Amount

$1,325,000

Increase Amount Requested

$2,500,000

New Total Amount Requested

$3,825,000

The Contractor will provide as needed expert consultation and training on the very complex issues and procedures related to the City and DPH receiving reimbursement for services provided to patients/clients receiving services paid for by Federal monies administered through the State- medical Administrative Activities (MAA) and Targeted case Management (TCM) Programs. These programs allow DPH to receive approximately $10 million dollars in revenue annually. This consultation consists of advising on validating staff time survey documentation, new issues anticipated from the programs transition to electronic claims submissions, and the expanded need and potential revenue possible with the advent of health care reform.

Modification

12/31/2030

42960-18/19

Public Utilities Commission

Current Approved Amount

$225,000

Increase Amount Requested

$150,000

New Total Amount Requested

$375,000

Weekly Garbage and solid waste collections at Hetch Hetchy Water & Power, located in Area 4 of Tuolumne County. Moore Brothers is the sole vendor for solid waste collection and transportation in the Moccasin Area.

Modification

9/30/2023

46598-17/18

Treasurer/Tax Collector

Current Approved Amount

$20,000,000

Increase Amount Requested

$0

New Total Amount Requested

$20,000,000

The Offices of The Treasurer & Tax Collector (TTX) and the Controller's Office (CON) are seeking a vendor to provide design, development/configuration, installation, and implementation services to replace their legacy Property Tax Systems with a modern software solution. This is a multi-year project that that has been planned alongside and will be implemented in parallel with the Office of the Assessor-Recorder (ASR) project to replace their legacy property assessment system. Upon completion of implementation, training and knowledge transfer will be provided to City staff who will provide support services for the system.

Modification

11/14/2028

Speakers:

None.

Action:

Adopted the report.  Approved the requests for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0064-22-8

Review of Personal Services Contract #49183 - 21/22 from the Department of Public Works.  (Item No. 9)

Action :

Adopted the report.  Approved the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0068-22-1

Update from Jonathan Rolnick, Chief Labor Attorney, Office of the City Attorney for EEO matters, including practices in other California Cities/Counties and use of hearing officers in City agencies for other purposes.  (Item No. 10)

Speakers:

Jonathan Rolnick, Office of the City Attorney

Action:

No action taken.

Public comment:

Nikcole Cunningham 

0065-22-3

Annual Salary Adjustment (4th) Year Of 5-Year Cycle of Salary of Member, Board of Supervisors in Accordance with Charter Section 2.100 for Fiscal Year 2022-23.
(Item No. 11)

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accepted the report; certified the salary of Member, Board of Supervisors in accordance with Charter Section 2.100 for timely transmittal to the Controller for inclusion in the FY 2022-2023 budget.  (Vote of 4 to 1; Comm. Chan dissented)

0066-22-3

Annual Salary Adjustment Base Salary Setting for Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) in Accordance with Charter Section A8.409-1 for Fiscal Years 2022-27.
(Item No. 12)

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accepted the report; certified the base salary of Elected Officials in accordance with Charter Section A8.409-1 for timely transmittal to the Controller for inclusion in the FY 2022-23 budget.  (Vote of 4 to 1; Comm. Chan dissented)

0067-22-3

Annual Certification of Benefits of Elected Officials (Including Members of the Board of Supervisors) for Fiscal Year 2022-23 of the City and County of San Francisco in Accordance with Charter Section A8.409-1.  (Item No. 13)

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accepted the report; certified the benefits of elected officials (including Members of the Board of Supervisors) for Fiscal Year 2022-2023 in accordance with Charter Section A8.409-1 at the same level of benefits as those provided to covered employees of the Municipal Executive's Association (MEA) in effect on July 1, 2022.  (Vote of 5 to 0)

0032-22-4

Appeal from Salvatore Pavone of the Rejection of Application for 7274 Transit Power Line Worker Supervisor II (CBT-7274-T00005).  (Item No. 14)

Speakers:

William Miles, III, Municipal Transportation Agency

Action:

Adopted the report and denied the appeal by Salvatore Pavone.  Appellant failed to appear.  (Vote of 5 to 0)

0041-22-4

Appeal by Larry Charles Jacobs of the Human Resources Director’s Decision to Remove Him from the Eligible List 903014 CBT H006 Investigator.  (Item No. 15)

Speakers:

Jen Lo, Department of Human Resources

Kate Kimberlin, Office of the City Attorney

Tom O’Connor, SF Fire Department

Anna Biasbas, Department of Human Resources

Jane Brunner, Attorney for Appellant

Larry C. Jacobs, Appellant

Action:

Continued to the meeting of June 6, 2022.  (Vote of 5 to 0)

Public Comment:

Nikcole Cunningham

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 16)

Commissioners requested to add a meeting mid-June if room is available in case we need to schedule a special meeting.

ADJOURNMENT  (Item No. 17)

4:09 p.m.