CALL TO ORDER

2:00 p.m.

ROLL CALL  (Item No. 1)

President Jacqueline P. Minor

Present

Vice President Kate Favetti

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Elizabeth Salveson

Present

President Jacqueline P. Minor presided

0091-22-1

Resolution Making Findings to Allow Teleconferenced Meetings Under California Government Code Section 54953(E).  (Item No. 2)

Action:

Adopted the report.  (Vote of 5 to 0)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 3)

Naj Daniels, Field Representative SEIU 1021, comment was regarding an emergency service contract that was granted to Department of Public Health (DPH).  This contract was for outside security.  Daniels wanted to bring to the attention of the Civil Service Commission (CSC) that there are security guards that are permanent civil service employees.  There are also have cadets that work in this function for DPH specifically at the Zuckerberg General Hospital and Laguna Honda Hospital. Daniels requests CSC to take a look at this and utilize the permanent civil servants we have for this work.

APPROVAL OF MINUTES  (Item No. 4)

Regular Meeting of June 6, 2022 – 2:00 p.m.

Action:

Adopted the Minutes.  (Vote of 5 to 0)

Special Meeting of June 22, 2022 – 1:00 p.m.

Action:

Adopted the Minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 5)

None.

HUMAN RESOURCES DIRECTOR’S REPORT

Carol Isen, Human Resources Director, provided a brief update on the various Mayoral Proclamations with respect to hiring.  The 3^rd Supplement, which was the first emergency proclamation issued on May 17, 2020, ended on Friday, July 8, 2022.  Department of Human Resources (DHR) approved approximately 450 positions primarily at Department of Public Health (DPH) under the 3^rd Supplement.  The Tenderloin Emergency Proclamation that was issued on December 27, 2021, ended in March 2022.  DHR approved 192 positions at DPH, HSS and HSH under the Tenderloin emergency proclamation.  The 37^th Supplement to the Local Health Emergency issued on September 28, 2021, it is still active.  So far DHR has approved 240 positions under the 37^th Supplement, the number of positions approved at the MTA will be reflected in a report at a later date.  During the Special Meeting of June 22, 2022, DHR reported, based on the language of the 48^th Supplement to the Mayor’s emergency declaration and in consultation with the City Attorney’s Office the Human Resources Director can and does intend to propose to apply the same exempt to permanent status program temporary rule change to Volume IV, so that it may apply to the Municipal Transportation Agency service-critical employees.  The Human Resources Director is presenting this on behalf of the Director of Transportation at his request.  Finally, in response to Commissioner Salveson’s question, which was specifically; did DHR consult with the City Attorney’s Office?  The response, DHR is working in consultation with the City Attorney’s Office.

0095-22-5

Supplemental Report for Proposed New Rule to Civil Service Commission Rule 111: Examinations Authorization for Exempt to Permanent Status Program.  (Item No. 6)

Speakers:

None.

Action:

Adopted the report and approved the supplemental staff report to Rule 111 – Examinations including the eligible list decision criteria.  (Vote of 5 to 0)

Public Comment:

Cheryl Thornton

Osha Ashworth, Local 6

Luenna Kim, Department of Public Health

0092-22-5

Proposed New Rule to Civil Service Commission Rule 411: Examinations Authorization for Exempt to Permanent Status Program on behalf of the Director of Transportation.  (Item No. 7) – Action Item

Speakers:

None.

Action:

Adopted the report and approved the supplemental staff report to Rule 411 – Examinations to include authorization for the temporary rule change – exempt to permanent status program, including the eligible list decision criteria.  (Vote of 5 to 0)

Public Comment:

Nicole Christian

EXECUTIVE OFFICER’S REPORT  (Item No. 8)

Lavena Holmes, Deputy Director announced the following: 1. Sandra Eng, Executive Officer is on vacation; 2. The report on Strategic Planning will be presented on August 15, 2022, meeting; and 3. Annual Planning Report will be given at a future meeting.

0093-22-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 9)

PSC

Department

Amount

Type of Service

Type of Approval

Duration

49305-21/22

City Administrator

        $250,000   

The City’s Sweatfree Contracting Ordinance (Administrative Code Section 12U) authorizes the Office of Labor Standards Enforcement (OLSE) to monitor contractors’ compliance with the Ordinance. The Ordinance provides that until such time as the City determines it is able to adequately monitor compliance using City personnel, the City shall enter into a professional services contract with an independent nonprofit organization for assistance in monitoring compliance. The vendor will monitor compliance by contractors located outside of the Bay Area and abroad that provide goods to the City. Currently, the Ordinance applies only to apparel, garments (uniforms), related accessories and textiles.

Regular

7/31/2025

33016-21/22

Environment

$1,500,000

Conduct highly specialized market research on behalf of the department, with special experience managing projects in the areas of recycling, toxics reduction, renewable energy, energy efficiency, waste reduction, environmental justice, transportation and climate change. Conduct market segmentation studies, attitude and usage research, and qualitative and quantitative studies

Regular

6/30/2027

46639-21/22

Environment

$1,000,000

As-needed assistance to the department as directed by task order to provide specialized community outreach expertise in the areas of recycling, toxics reduction, renewable energy, energy efficiency, waste reduction, environmental justice, transportation and climate change. Conduct public engagement, specifically with underserved communities of San Francisco; design and deliver technical assistance to San Francisco businesses; facilitate technical and/or culturally competent discussions; design meetings, workshops, and designing participatory planning processes.

Regular

8/31/2027

46715-21/22

Health Service System

$700,000

SFHSS is seeking a vendor to (i) develop new content and functionality for the SFHSS Website (https://sfhss.org/), (ii) develop a new solution to allow SFHSS to deliver sensitive Member-specific digital communications in a HIPAA-compliant manner, (iii) ensure the Website meets the City’s Digital Accessibility and Inclusion Standard (https://sf.gov/reports/november-2021/digital-accessibility-andinclusion...) by or before November 18, 2023, and (iv) provide ongoing support, maintenance and subject-matter expertise to SFHSS for Website improvements, and expand SFHSS’ ability to communicate directly and effectively with Members. The vendor selected as a result of this RFP will also (v) ensure Drupal core and contributed module security, (vi) keep Drupal code up-to-date, (vii) develop improved and equitable access to the Website, (viii) improve Website usability, (ix) provide Users with a secure log-in to access User-specific documents, (x) provide SFHSS with a platform for secure communications with Users or subpopulations of Users, (xi) improve Website analytics and performance,(xii) work to upgrade the Website from Drupal 9 to Drupal 10, and (xiii) develop and improve upon SFHSS staff training and provide documentation for future staff training.

Regular

6/30/2027

PSC

Department

Amount

Type of Service

Type of Approval

Duration

44872-21/22

Municipal Transportation Agency

$460,989

Determine the existing conditions of San Francisco Municipal Transportation Agency subway stations by conducting on-site inspections and audits, examining maintenance documents and records, and consulting with San Francisco Municipal Transportation Agency staff and other tasks as required. Investigate and make maintenance recommendations on subway station components. Recommend and prioritize corrective, maintenance, and rehabilitation measures, estimate the costs of the items, and provide comparisons and evaluations among ranges of possible actions. Recommend and prioritize upgrades and enhancements, estimate the costs of the items, and provide comparisons and evaluations among ranges of possible actions

Regular

7/19/2026

48002-21/22

Municipal Transportation Agency

$35,000,000

The San Francisco Municipal Transportation Agency (SFMTA) is self-insured for Workers' Compensation (Workers' Comp) and existing claims are currently adjusted by a third party administrator (TPA). The contractor will provide claims adjusting and consulting services for existing and new claims for Workers' Comp benefits filed by SFMTA employees. Services include claims review and compensability determination; payment of statutory benefits, medical providers, and ancillary claims services; vendor management for bill review; investigative services; coordination of claims defense with the City Attorney; management of benefit delivery system; and data collection and management.

Regular

9/30/2031

43567-21/22

Port

$500,000

This contract will be used for the services needed related to the habitat around the Heron's Head Park. The needed services include seed collection, cultivation of plants in a greenhouse, planning, and habitat stewardship in phases over a four-year period.

Regular

6/30/2026

40920-21/22

Public Health

$1,000,000

The San Francisco Department of Public Health (DPH) ZSFG is currently seeking a software application that will generate a “Choice List” for patients of services that accept their insurance and meet their specific needs. The Choice List will refer the patient to the selected SNFs or Home Health Providers with other documentation in Epic required for the referral (Face Sheet, Med orders, Discharge Summary, etc.). The Choice List for the patient and/or the patient’s family will be provided electronically or as a hard copy that will include up-to-date quality data. This software should be fully integrated into Epic and allow the identification of Skilled Nursing Facilities (SNFs) and Home Health Agencies in California that accept a patient’s payor (and meet other patient identified parameters) and have bed availability. This will assist in 1) meeting State Medi-Cal requirements and 2) meeting guidelines of the Federal Impact Act by setting up an interface with Epic that allows for clinical documents and patient demographic information to be accessed and attached to referrals that can be electronically sent to qualified providers.

Regular

5/31/2031

48509-21/22

Public Health

$8,000,000

This PSC is for a system to monitor and track the temperature of equipment, including scientific, diagnostic, kitchen, medical and other equipment. In addition, contractors may support building thermostat, environmental climate, or other temperature monitoring, control, and related systems. System(s) may also include hosted or on-premises IT solutions specific to temperature and climate control systems. The proposed services are above and beyond routine maintenance and repairs performed by City workers.

Regular

12/31/2027

PSC

Department

Amount

Type of Service

Type of Approval

Duration

49818-21/22

Public Health

$490,000

The contractor will complete a landscape analysis of the current state of Breast Feeding/ Chest Feeding in the City and County of San Francisco and help initiate the San Francisco Breast Feeding Capacity and Coalition project. This is a one-time project to assess the needs of maternal health – Breastfeeding/Chest feeding in the City and County of San Francisco. The landscape analysis will be focused and centered around identifying current conditions and strengths, identify service gaps among communities with the greatest breastfeeding/ chest feeding disparities. The strategic plan and coalition building activities will be focused to address unique challenges of lactating families to reframe and dismantle systems that perpetuate privilege, to ensure Policy, Systems, and Environment (PSE) activities address disparities. These requested services from professional research and data analysis experts will assist in the continued goal to identify and improve areas where there are inequities in health outcomes for newborns, infants and their families.

Regular

6/30/2027

44914-21/22

Public Utilities Commission

$1,800,000

Fish screen cleaning and DSOD valve exercising at raw water supplies including: San Antonio Reservoir, Calaveras Reservoir, Crystal Springs Reservoir, and San Andreas Reservoir. Perform required treated water tanks and reservoir inspections and cleanings as required. Tanks and reservoirs to be inspected and cleaned are: Castlewood Reservoir, Tesla Treatment Facility domestic water tanks, Sunol Town Tanks, SVWTP Chlorine Contact Tank, SVWTP Treated Water Reservoir, The Balancing Reservoir, HTWTP Chlorine Contact Chamber, and HTWTP Treated Water Reservoir.

**Inspection and cleaning including the removal of sediments and debris as well as necessary underwater repairs from pump sumps, tunnels and terminus's from and leading to SF Bay at and from: AWSS Pump Station # 1, 698 2nd. St, SF, CA. AWSS Pump Station # 2, 3455 Van Ness Ave. SF, CA.

** Limited Underwater Emergency inspections and underwater repairs for CDD potable water assets.

Regular

8/30/2027

47601-21/22

Public Utilities Commission

$2,925,850

The proposed work includes regular monitoring and maintenance of stream and reservoir real-time gauging instruments and reporting this information collected by the gauging instruments on the USGS public website, which is updated every 15 minutes. This information is provided to the SFPUC so it can comply with federal and state regulatory requirements, including California water rights reporting and federal/state environmental compliance permits.

Regular

9/30/2027

37012-18/19

Airport

Current Approved Amount

$300,000

Increase Amount Requested

$300,000

New Total Amount Requested

$600,000

San Francisco International Airport (SFO or Airport) has a legacy software license which is now cloud-based to support the Airport's business processes in our Facilities Maintenance division. The Airport has a need to supplement that system to include an additional module for asset tracking with work orders to include some software configuration and training of staff. Additional functionality is required to be able to track the receiving, storing and issuing of all purchased inventory at any given time. This module will enable the Airport to track purchased items within a computerized maintenance management system.

Modification

6/30/2025

49345-16/17

Airport

Current Approved Amount

$1,045,000

Increase Amount Requested

$850,000

New Total Amount Requested

$1,895,000

The San Francisco International Airport (Airport) is seeking consulting services for concessions development and related operational and planning issues; evaluation of the Airport’s aesthetic design; retail master planning; creation of concession merchandising standards and quality assurance and control services; evaluation of customer service conditions at the Airport; and analysis of options for hotel development on Airport property.

Modification

12/31/2029

PSC

Department

Amount

Type of Service

Type of Approval

Duration

47879-17/18

City Administrator

Current Approved Amount

$4,050,000

Increase Amount Requested

$650,000

New Total Amount Requested

$4,700,000

This contract will establish a list of vendors in different parts of the City to perform as needed/seasonal car washing/detailing services (including some biohazard decontaminants) for the City's fleet of cars, sedans, pickups and SUVs. Additionally, mobile car washing services will be available for vehicles and equipment including street sweepers, tractor and aerial trucks.

Modification

2/28/2025

49582-19/20

City Administrator

Current Approved Amount

$2,000,000

Increase Amount Requested

$1,000,000

New Total Amount Requested

$3,000,000

Work to be performed is to dry dock the City’s Fire Department (SFFD) boats for repairs and maintenance services. The immediate need for these services is for SFFD’s three boats. All three boats are in rotation but Fire Boat #1 (the Phoenix)has not been out of the water for five years and is overdue for repairs and maintenance. In addition, having the City’s fleet of vessels dry docked and out of water will give the City full access to repairs that cannot easily be identified and serviced when boats are in the water.

Modification

3/31/2025

2014-08/09

Public Health

Current Approved Amount

$781,600

Increase Amount Requested

$300,000

New Total Amount Requested

$1,081,600

Contractors will provide 24-hour perinatal, neonatal and pediatric consultation and transport services, consultation services: nursing, social services and respiratory therapy. They will also provide preceptorship programs to the perinatal outreach program, and full-day didactic classes to UCSF's Nursing Education and Training Program. Included will be comprehensive maternity care, e.g., physicians and certified nurse midwives for outpatient obstetrical visits, antenatal assessments, labor, delivery, obstetrically-related inpatient visits, and postpartum outpatient visits within eight weeks of delivery.

Modification

Continuous

4065-10/11

Public Health

Current Approved Amount

$57,167,907

Increase Amount Requested

$50,000,000

New Total Amount Requested

$107,167,907

Contractor will provide intermittent, as needed temporary, on-call professional radiology technologists with on-call availability, 7 days per week. Registry personnel will be available on 24-hour notice to back-up civil service employees during scheduled and unscheduled staff absences.

Modification

12/31/2027

4164-08/09

Public Health

Current Approved Amount

$6,500,000

Increase Amount Requested

$1,000,000

New Total Amount Requested

$7,500,000

The Contractor will provide custom fitting, modifications, and custom manufacturing of orthotics and prosthetics for patients of San Francisco General Hospital, Laguna Honda Hospital, Jail Health Services, and other clients of the Community Health network. The contractor will a/so take an active role in the education of medical residents at SFGH in the proper use, prescribing, and manufacturing of prosthetics and orthotic devices.

Modification

6/3-/2027

33861-16/17

Public Health

Current Approved Amount

$99,000

Increase Amount Requested

$100,000

New Total Amount Requested

$199,000

The contractor will perform as-needed analytical laboratory services for the hospital pharmacy to test compounded products for drug stability, sterility, product validation, and drug investigations.

Modification

12/31/2027

PSC

Department

Amount

Type of Service

Type of Approval

Duration

46291-18/19

Human Services

Current Approved Amount

$575,025

Increase Amount Requested

$525,000

New Total Amount Requested

$1,100,025

Contractor will collaborate with HSA to conduct trainings in these 2 specific areas: (1) Training of Social Work and Related Skills focused on social work intervention skills, risk assessment and case management, deep crisis intervention, and clinically-focused field experiences. Participants will include HSA trainers and to San Francisco City employees and social workers across several departments (HSA, DPH, Dept. of Child Support, OECE) who works with the P500 population, a cohort of 500 families on welfare in the City of San Francisco aiming to lift out of poverty. There will be a total of 30 full training days on-site in San Francisco with up to 35 HSA staff per training session. (2) Training for Welfare Fraud Detection and Prevention Techniques to HSA staff in roles of eligibility and welfare investigators. Participants will include approximately 600 SF HSA eligibility workers and 100 non-eligibility staff/investigators who administer, review, and investigate public benefits across programs. Trainings are conducted via online modules in 4-hour training session. Welfare Fraud trainings are annual compliance requirements as mandated by the State.

Modification

6/30/2024

47589-21/22

Public Utilities Commission

Current Approved Amount

$9,900,000

Increase Amount Requested

$6,000,000

New Total Amount Requested

$15,900,00

This contract entails the processing of Class B biosolids into Class A biosolids. Class B biosolids have undergone a reduction in pathogen content to the point where they are safe for certain types of reuse while Class A biosolids have had pathogen content eliminated. There are several technologies which can be used to achieve this under Code of Federal Regulations Title 40 Part 503, the federal regulations which govern biosolids. Once the Class A biosolids product is produced, the contractor is responsible for the distribution of the product to farmers and ranchers. New regulations stemming from SB 1383 restrict the use of biosolids used as cover material in landfills. Alternative, non-landfill uses for biosolids are needed and Contract 63002 ensures there is a management option for biosolids during certain parts of the year.

Modification

8/19/2027

Speakers:

Ify Omokaro, Municipal Transportation Agency spoke on PSC #48002-21/22.

Glen McClintock, Department of Public Health spoke on PSC #40920-21/22.

Action:

1. Approved PSC #48002-21/22 from the Municipal Transportation Agency with the condition to report back to the Commission in five (5) years with a status update.  (Vote of 5 to 0)

2. Approved PSC #40920-21/22 from the Department of Public Health with the condition to report back to the Commission in five (5) years with a status update.  (Vote of 5 to 0)

3. Adopted the report.  Approved the remaining requests for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.
   (Vote of 5 to 0)

0094-22-8

Review of Personal Services Contract #40159 - 21/22 from the Public Utilities Commission.  (File No. 11)

Speakers:

Theresa Ballesteros and Chelsea Boilard, Public Utilities Commission

Action:

Adopted the report.  Approved the request for proposed Personal Services Contract #40159-21/22; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0181-20-7

Request for a Hearing by Derrick Baxter on his Citywide Future Employment Restrictions with the City and County of San Francisco Recommended by the Department of Public Works.  (Item No. 12)

Speakers:

Rikki De Wit, City Administrator Human Resources

Derrick Baxter, Appellant

Matt Naclerio, Department of Public Works

Svetlana Vaksberg, City Administrator Human Resources

Carol Isen, Department of Human Resources

Shawn Sherburne, Department of Human Resources

Action:

Adopted the report and granted the appeal.  Future employment subject to the review and approval of the Human Resources Director after satisfactory performance and completion of two (2) years’ work experience outside the City and County of San Francisco.  Must submit satisfactory evidence of trustworthiness and attendance.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 13)

Vice President Kate Favetti and Commissioner FX Crowley requested the Commission to look into the possibility of making hybrid meetings permanent and to check with Deputy City Attorney Paul Zarefsky.

ADJOURNMENT  (Item No.14)

3:44 p.m.