SUNSHINE ORDINANCE TASK FORCE
CITY AND COUNTY OF SAN FRANCISCO
AGENDA

Hearing Room 408
City Hall, 1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4689

April 4, 2012 – 4:00 PM

Regular Meeting

1. CALL TO ORDER, ROLL CALL, AND AGENDA CHANGES

Seat 1 David Snyder Seat 8 Bruce Wolfe (Vice Chair)
Seat 2 Richard Knee Seat 9 Hanley Chan
Seat 3 Sue Cauthen Seat 10 Hope Johnson (Chair)
Seat 4 Suzanne Manneh Seat 11 Jackson West
Seat 5 Allyson Washburn
Seat 6 (Vacant) Ex-officio (Vacant)
Seat 7 Jay Costa Ex-officio (Vacant)

2. Approval of Minutes from the February 28, 2012, Regular Meeting. (Action) (attachment) (approximately 10 minutes)

3. Approval of Minutes from the March 7, 2012, Regular Meeting. (Action) (attachment) (approximately 10 minutes)

4. Survey of Costs of Compliance with Sunshine Ordinance. (Discussion and Action) (attachment) (approximately 15 minutes)

5. File No. 11083: The Compliance and Amendments Committee has referred File No. 11083, Ray Hartz, Jr. against the Public Library, back to the Task Force for further action including a recommendation to the Ethics Commission. (approximately 15 minutes) (Discussion and Action)

6. File No. 11087: The Compliance and Amendments Committee has referred File No. 11087, Lars Nyman against Frank Lee, Department of Public Works, back to the Task Force for further action including a recommendation to the District Attorney or Board of Supervisors. (approximately 15 minutes) (Discussion and Action)

7. File No. 11084: Hearing on determination of reconsideration of File No. 11084 Complaint filed by Library Users Association against the Arts Commission for not providing an audio recording of a meeting. (approximately 15 minutes) (Discussion and Action)


8. File No. 11089: Complaint filed by Bobb Birkhead against the City Attorney’s Office for allegedly withholding documents.

(a) Determination of jurisdiction on complaint filed by Bobb Birkhead against the City Attorney’s Office for allegedly withholding documents. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by Bobb Birkhead against the City Attorney’s Office for allegedly withholding documents. (approximately 30 minutes) (Discussion and Action)

9. File No. 11091: Complaint filed by Nick Pasquariello against the Office of Supervisor David Chiu for allegedly not responding to an Immediate Disclosure Request.

(a) Determination of jurisdiction on complaint filed by Nick Pasquariello against the Office of Supervisor David Chiu for allegedly not responding to an Immediate Disclosure Request. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by Nick Pasquariello against the Office of Supervisor David Chiu for allegedly not responding to an Immediate Disclosure Request. (approximately 30 minutes) (Discussion and Action)

10. File No. 11095: complaint filed by Arnita Bowman against the Department of Parks and Recreation for allegedly not providing requested documents.

(a) Determination of jurisdiction on complaint filed by Arnita Bowman against the Department of Parks and Recreation for allegedly not providing requested documents. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by Arnita Bowman against the Department of Parks and Recreation for allegedly not providing requested documents. (approximately 30 minutes) (Discussion and Action)

11. File No. 11096: Complaint filed by Arnita Bowman against the Department of Parks and Recreation for allegedly not providing requested documents and delayed response.

(a) Determination of jurisdiction on complaint filed by Arnita Bowman against the Department of Parks and Recreation for allegedly not providing requested documents and delayed response. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by Arnita Bowman against the Department of Parks and Recreation for allegedly not providing requested documents and delayed response. (approximately 30 minutes) (Discussion and Action)

12. File No. 11097: Complaint filed by Charles Pitts against the Police Department for allegedly not providing requested information.

(a) Determination of jurisdiction on complaint filed by Charles Pitts against the Police Department for allegedly not providing requested information. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by Charles Pitts against the Police Department for allegedly not providing requested information. (approximately 30 minutes) (Discussion and Action)

13. File No. 11098: Complaint filed by Ray Hartz, Jr. against Luis Herrera, City Librarian for allegedly not including a brief written summary of comments into the minutes. (This item must be reheard to include the respondent’s response)

(a) Determination of jurisdiction on complaint filed by Ray Hartz, Jr. against Luis Herrera, City Librarian for allegedly not including a brief written summary of comments into the minutes. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by Ray Hartz, Jr. against Luis Herrera, City Librarian for allegedly not including a brief written summary of comments into the minutes. (approximately 30 minutes) (Discussion and Action)

14. File No. 11099: Complaint filed by Jason Grant Garza against the Department of Public Health for allegedly not providing requested information.

(a) Determination of jurisdiction on complaint filed by Jason Grant Garza against the Department of Public Health for allegedly not providing requested information. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by Jason Grant Garza against the Department of Public Health for allegedly not providing requested information. (approximately 30 minutes) (Discussion and Action)

15. File No. 12003: Complaint filed by the Library Users Association against the Arts Commission for allegedly not allowing provisions for general public comment about the Bernal Heights Branch Library Mural.

(a) Determination of jurisdiction on complaint filed by the Library Users Association against the Arts Commission for allegedly not allowing provisions for general public comment about the Bernal Heights Branch Library Mural. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by the Library Users Association against the Arts Commission for allegedly not allowing provisions for general public comment about the Bernal Heights Branch Library Mural. (approximately 30 minutes) (Discussion and Action)

16. File No. 12004: Complaint filed by the Library Users Association against the Arts Commission for allegedly restricting appointments to one hour, in the middle of the afternoon to listen to recordings of meetings referring to the Bernal Heights Branch Library Mural.

(a) Determination of jurisdiction on complaint filed by the Library Users Association against the Arts Commission for allegedly restricting appointments to one hour, in the middle of the afternoon to listen to recordings of meetings referring to the Bernal Heights Branch Library Mural. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by the Library Users Association against the Arts Commission for allegedly restricting appointments to one hour, in the middle of the afternoon to listen to recordings of meetings referring to the Bernal Heights Branch Library Mural. (approximately 30 minutes) (Discussion and Action)

17. File No. 12005: Complaint filed by Anonymous against the Municipal Transportation Agency for allegedly not providing camera footage.

(a) Determination of jurisdiction on complaint filed by Anonymous against the Municipal Transportation Agency for allegedly not providing camera footage. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by Anonymous against the Municipal Transportation Agency for allegedly not providing camera footage. (approximately 30 minutes) (Discussion and Action)

18. File No. 12006: Complaint filed by Ray Hartz, Jr. against Angela Calvillo, Clerk of the Board for allegedly failing to perform administrative duties for the Sunshine Ordinance Task Force as required pursuant to the Sunshine Ordinance.

(a) Determination of jurisdiction on complaint filed by Ray Hartz, Jr. against Angela Calvillo, Clerk of the Board for allegedly failing to perform administrative duties for the Sunshine Ordinance Task Force as required pursuant to the Sunshine Ordinance. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by Ray Hartz, Jr. against Angela Calvillo, Clerk of the Board for allegedly failing to perform administrative duties for the Sunshine Ordinance Task Force as required pursuant to the Sunshine Ordinance. (approximately 30 minutes) (Discussion and Action)

19. File No. 12007: Complaint filed by the Library Users Association against Supervisor Campos for allegedly responding late to an immediate disclosure request and redacting information from Bernal Heights Branch Library Mural related documents inappropriately.

(a) Determination of jurisdiction on complaint filed by the Library Users Association against Supervisor Campos for allegedly responding late to an immediate disclosure request and redacting information from Bernal Heights Branch Library Mural related documents inappropriately.
(approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed by the Library Users Association against Supervisor Campos for allegedly responding late to an immediate disclosure request and redacting information from Bernal Heights Branch Library Mural related documents inappropriately.
(approximately 30 minutes) (Discussion and Action)

20. File No. 12008: Complaint filed by Allen Grossman against Scott Minty, Information Systems Administrator, City Attorney’s Office for allegedly failing to respond to records request.

(a) Determination of jurisdiction on complaint filed by Allen Grossman against Scott Minty, Information Systems Administrator, City Attorney’s Office for allegedly failing to respond to records request. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed Allen Grossman against Scott Minty, Information Systems Administrator, City Attorney’s Office for allegedly failing to respond to records request. (approximately 30 minutes) (Discussion and Action)

21. File No. 12009: Complaint filed by Allen Grossman against Marisa Moret, Managing Attorney, City Attorney’s Office for allegedly failing to respond to records request.

(a) Determination of jurisdiction on complaint filed by Allen Grossman against Marisa Moret, Managing Attorney, City Attorney’s Office for allegedly failing to respond to records request. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed Allen Grossman against Marisa Moret, Managing Attorney, City Attorney’s Office for allegedly failing to respond to records request. (approximately 30 minutes) (Discussion and Action)

22. File No. 12010: Complaint filed by Allen Grossman against Susana Martinez, Chief Financial Officer, City Attorney’s Office for allegedly failing to respond to records request.

(a) Determination of jurisdiction on complaint filed by Allen Grossman against Susana Martinez, Chief Financial Officer, City Attorney’s Office for allegedly failing to respond to records request. (approximately 5 minutes) (Discussion and Action)

(b) Hearing on complaint filed Allen Grossman against Susana Martinez, Chief Financial Officer, City Attorney’s Office for allegedly failing to respond to records request. (approximately 30 minutes) (Discussion and Action)

23. Permanent designation of Seat No. 2 as the Bruce Brugmann Seat. (Discussion
and Action.) (approximately 5 minutes)

24. Public Comment: Members of the public may address the Sunshine Ordinance Task Force (SOTF) on matters that are within SOTF’s jurisdiction, but not on today’s agenda. (No Action) Public comment shall be taken at 5:00 pm or as soon thereafter as possible.

25. Report: Compliance and Amendments meeting of March 20, 2012. (Discussion and Action) (approximately 5 minutes)

26. Administrator’s Report. (Discussion and Action)
(approximately 5 minutes)

27. Announcements, Comments, Questions, and Future Agenda Items. (No Action)

28. ADJOURNMENT


Agenda Item Information

Each item on the agenda may include: 1) Department or Agency cover letter and/or report; 2) Public correspondence; 3) Other explanatory documents. For more information concerning agendas, minutes, and meeting information, such as these document, please contact SOTF Clerk, City Hall, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102.

Audio recordings of the meeting of the Sunshine Ordinance Task Force are available at: http://www.sfbos.org/index.aspx?page=9811

For information concerning Sunshine Ordinance Task Force please contact by e-mail sotf@sfgov.org or by calling (415) 554-7724.

Public Comment

Public Comment will be taken before or during the Committee’s consideration of each agenda item. Speakers may address the Task Force for up to three minutes on that item. During General Public Comment, members of the public may address the Task Force on matters that are within the Task Force’s jurisdiction and are not on the agenda. Any person speaking during a public comment period may supply a brief written summary of their comments, which shall, if no more than 150 words, be included in the official file.

Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations.

Each member of the public who is unable to attend the public meeting or hearing may submit to the City, by the time the hearing begins, written comments regarding the subject of the meeting or hearing;. These comments will be made a part of the official public record.

Hearing Procedures

1. Complainant presents his/her facts and evidence 5 minutes
Other parties of Complainant present facts and evidence Up to 3 minutes each
2. City responds 5 minutes
Other parties of City respond Up to 3 minutes each
Above total speaking times for Complainant and City to be the same.
3. Matter is with the Task Force for discussion and questions.
4. Respondent and Complainant presents clarification/rebuttal 3 minutes
5. Matter is with the Task Force for motion and deliberation.
6. Public comment (Excluding Complainant & City response, witnesses) Up to 3 minutes each
7. Vote by Task Force (Public comment at discretion of chair on new motion and/or on new motion if vote fails.)

Note: Time must be adhered to. If a speaker is interrupted by questions, the interruption does not count against his/her time.

Disability Access

The hearing rooms in City Hall are wheelchair accessible. Assistive listening devices for the hearing rooms are available upon request with the SOTF Clerk. The nearest accessible BART station is Civic Center (Market/Grove/Hyde Streets). Accessible MUNI Metro lines are the F, J, K, L, M, N, T (exit at Civic Center or Van Ness Stations). MUNI bus lines also serving the area are the 5, 6, 9, 19, 21, 47, 49, 71, and 71L. For more information about MUNI accessible services, call (415) 701-4485. There is accessible parking in the vicinity of City Hall at Civic Center Plaza and adjacent to Davies Hall and the War Memorial Complex. Accessible curbside parking is available on Dr. Carlton B. Goodlett Place and Grove Street.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week: For American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact SOTF Clerk at (415) 554-7724 to make arrangements for the accommodation. Late requests will be honored, if possible.

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals.

Know Your Rights Under the Sunshine Ordinance

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.

For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact by mail: Sunshine Ordinance Task Force, 1 Dr. Carlton b. Goodlett Place, Room 244, San Francisco, CA 94102; phone at (415) 554-7724; fax at (415) 554-7854; or by email at sotf@sfgov.org.

Citizens may obtain a free copy of the Sunshine Ordinance by printing Chapter 37 of the San Francisco Administrative Code on the Internet , at http://www.sfbos.org/sunshine.

Cell Phones, Pagers and Similar Sound-Producing Electronic Devices

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Lobbyist Registration and Reporting Requirements

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code §2.100, et. seq] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at: 25 Van Ness Avenue, Suite 220, San Francisco, CA 94102; telephone (415) 581-3100; fax (415) 252-3112; web site www.sfgov.org/ethics.