Civil Service Commission - May 16, 2022 - Agenda
AGENDA
Regular Meeting
May 16, 2022
2:00 p.m.
Room 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
This meeting will be held in person at the location listed above. As authorized by California Government Code Section 54953(e) and Mayor Breed’s 45th Supplement to her February 25, 2020, emergency proclamation, it is possible that some members of the Civil Service Commission may attend this meeting remotely. In that event, those members will participate and vote by video. Members of the public may attend the meeting to observe and provide public comment at the physical meeting location listed above or by calling (415) 655-0001 and entering meeting id 2498 235 1512# #. Instructions for providing remote public comment are below.
LISTEN/PUBLIC COMMENT CALL-IN
USA is (415) 655-0001 | Access Code: 2498 235 1512 # #
LONDON N. BREED, MAYOR
COMMISSIONERS
JACQUELINE MINOR
President
KATE FAVETTI
Vice President
DOUGLAS CHAN
F.X. CROWLEY
ELIZABETH SALVESON
SANDRA ENG
Executive Officer
The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 2498 235 1512. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.
Regular Meeting
May 16, 2022
2:00 p.m.
Agenda Language for In-Person or Partially In-Person Meetings
REMOTE ACCESS PROCEDURES
Phone Number Meeting ID
(415) 655-0001 2498 235 1512# #
- Enter the Phone Number above followed by the meeting ID = Then press #
- Press # again to be connected to the meeting (you will hear a beep)
- When you hear the beep:
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- Stop and LISTEN to the meeting
- Wait for Public Comment to be announced by Item #
- When the Clerk calls Public Comment, dial *3 to be added to the speaker line.
- When you press * 3, you will hear “You have raised your hand to ask a question. Please wait to speak until the host calls on you” – WAIT for your turn to speak.
- When you hear that “your line has been unmuted” – THIS IS YOUR OPPORTUNITY TO PROVIDE YOUR PUBLIC COMMENT
BEST PRACTICES
- Call from a quiet location
- Speak slowly and clearly
- Turn down any televisions or radios around you
- Address the Commission as a whole, do not address individual Commissioners
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
- Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (628) 652-1100. The fax number is (628) 652-1109. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). A staff report in pdf format and one (1) copy on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1100 or email civilservice @sfgov.org to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Jacqueline P. Minor |
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Vice President Kate Favetti |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Elizabeth Salveson |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of May2, 2022 – 2:00 p.m. |
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Recommendation: |
Adopt the Minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(7) |
Review of Request for Approval of Proposed Personal Services Contracts. |
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Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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45795-21/22 |
Airport |
$9,000,000 |
The San Francisco International Airport ("SFO" or "Airport") requires a Contractor to assist in the development and creation of SFO's strategic marketing communications plans to ensure marketing and communication efforts are leveraging the latest technologies and techniques including mobile web and app development, social media, and email and digital marketing. The Contractor will also work with SFO to promote new airlines, support new airline routes and revenue generating tenants/operations such as parking, retail, food, beverage, and SFO's Hyatt Hotel. |
Regular |
5/31/2026 |
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43734-21/22 |
City Administrator
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$18,000,000 |
Contractor(s) shall provide the City and County of San Francisco (the City) with unrestricted access to the following non-exhaustive list of types of technology research services: proprietary research and analysis about technology related trend; data and analytics; development and delivery; infrastructure and operations; sourcing and vendor management; strategy; change management; mission-critical solutions; security and risk; and enterprise architecture. These services are provided through access to online content in the form of research, technology related data, best practice tools, training materials, and advisory. |
Regular |
7/31/2027 |
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48655 -21/22 |
City Administrator |
$1,000,000 |
Contractor shall provide dry-cleaning services for City-owned items for the Department of Public Health (DPH) and Public Works (PW). The items requiring services for DPH include curtains, air mattress bed covers, tablecloths, table skirts, and napkins. The items requiring services for PW include coveralls and bibs. The proposed services contract may be used by other City departments as well. |
Regular |
5/31/2025 |
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City Administrator |
$4,000,000 |
Contractor shall provide towing, roadside assistance services, and storage for City-owned vehicles including light duty (Type I), medium duty (Type II), and heavy duty (Type V) for the City and County of San Francisco (the City), on behalf of Central Shops. These services shall be provided as-needed, 24/7, 365 days/year. |
Regular |
5/31/2027 |
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45073-21/22 |
Human Services |
$1,353,000 |
To provide a secure Instant Messaging Solution. |
Regular |
4/30/2025 |
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44888-21/22 |
Public Utilities Commission |
$2,330,100 |
Hetch Hetchy Water and Power (HHWP) facilities are located within the Stanislaus National Forest (STF) of the USFS, with the Cherry Reservoir watershed being located entirely within STF lands. These facilities attribute to the mission of serving the San Francisco and its Bay Area customers with reliable, high quality, and affordable water while ensuring water system reliability. The SFPUC provides funding to the STF for technical and professional services related to watershed and lands management. |
Regular |
6/30/2027 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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48569-21/22 |
Public Utilities Commission |
$300,000 |
The Consultant will assist SFPUC in conducting a nationwide search to fill the high-level positions which are critical to the San Francisco Public Utilities Commission (SFPUC) by recruiting candidates, screening candidates, conducting interviews, vetting candidates and assisting in negotiations. Staff from the proposed Recruitment Services Firm will meet with Executive Staff and other stakeholders of the SFPUC to determine the core competencies, prepare a work plan with detailed timeline to conduct a search and identify top qualified candidates. Additional activities include, but are not limited to the following Task Descriptions (1-5): 1) Meet with subject matter experts to obtain in-depth knowledge of position requirements, organizational needs, competencies and ideal candidate; 2) Develop recruitment strategy including development of refined job description, developing advertisement materials and diversity strategy; 3) Build candidate pool and source candidates through active recruitment and network; 4) Present candidate pool to organization, vetting candidate qualifications, conduct reference / background checks; 5) Establish final selection process with SMEs and work with organization to make a selection. |
Regular |
10/31/2025 |
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48718-21/22 |
Public Utilities Commission |
$8,000,000 |
The San Francisco Public Utilities Commission (SFPUC), a department of the City and County of San Francisco (“City”), seeks to retain the services of a qualified Proposer to provide construction management (CM) staff augmentation services for the Treasure Island Wastewater Treatment Plant (TIWWTP). As part of the SFPUC’s Sewer System Improvement Program (SSIP), the existing Treasure Island Wastewater Treatment Plant will be replaced with a new wastewater treatment plant to provide reliable wastewater services for the island and to provide for the growing population. The CM staff augmentation services required for the TIWWTP Project includes construction resident engineering and office engineering services, field contract administration, construction contract administration, construction inspection, environmental inspection and project controls services. The SFPUC will manage the staff augmentation team during the construction phase of this project for a duration under 5 years. |
Regular |
9/1/2027 |
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41485-21/22 |
Department of Technology |
$6,000,000 |
This contract will consist of services for captioned text added to video for the City's Board of Supervisors' meetings, Mayor's press conferences, 14 City commissions video tape, and cablecast by the San Francisco Government Television (SEGovTV) on cable channels 26 and 78. Closed caption text will also be added to the original programs produced by SFGovTV for City departments. |
Regular |
12/31/2027 |
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42675-21/22 |
Department of Technology |
$1,000,000 |
To expand its services and to provide equal access to all residents of the City. SFGovTV simulcasts its content on the internet. SFGovTV seeks a vendor that can: 1. Video stream the SFGovTV channel live 24/7. 2. Host SFGovTV video content for on-demand viewing. 3. Conserve the City’s bandwidth. 4. Increase the quality of the live stream. 5. Provide universal format delivery to PC, MAC and mobile platforms. 6. Add additional functions to improve usability of SFGovTV archive content. |
Regular |
6/30/2027 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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49631-20/21 |
Municipal Transportation Agency |
Current Approved Amount $9,800,000 Increase Amount Requested $100,000 New Total Amount Requested $9,900,000 |
The contractor will lease, service and dispose of all tires used by the San Francisco Municipal Transit Agency (SFMTA) on all rubber-tire revenue vehicles. The SFMTA’s rubber tire revenue fleet comprised of buses and trolleys that transport the public: diesel, hybrid buses and electric trolleys. The contractor , the will be responsible for; manufacturing, procuring and transporting a sufficient supply of tires as required to guarantee continuity of service; mounting and dismounting tires on and from the rim, balancing tires, changing wheels/rims maintaining proper tire pressure; recapping rear tires, providing emergency road-side service 24 hour / 7 days-a-week; conducting monthly maintenance checks on all tires providing required tools and equipment not furnished by SFMTA; and performing in-depth tracking of the tires through all stages, including the federally-regulated disposal of thousands of tires. In addition, the contractor is responsible for following all federally mandated regulations and guidelines and maintaining all required licenses. The contractor will lease, service and dispose of all tires used by the San Francisco Municipal Transit Agency (SFMTA) on all rubber-tire revenue vehicles. The SFMTA's rubber tire revenue fleet comprised of buses and trolleys that transport the public: diesel, hybrid buses and electric trolleys. The contractor , the will be responsible for; manufacturing, procuring and transporting a sufficient supply of tires as required to guarantee continuity of service; mounting and dismounting tires on and from the rim, balancing tires, changing wheels/rims maintaining proper tire pressure; recapping rear tires, providing emergency road-side service 24 hour / 7 days-a-week; conducting monthly maintenance checks on all tires providing required tools and equipment not furnished by SFMTA; and performing in-depth tracking of the tires through all stages, including the federally-regulated disposal of thousands of tires. In addition, the contractor is responsible for following all federally mandated regulations and guidelines and maintaining all required licenses. To inspect, service and maintain the supplied wheel balancers in adherence with the manufactures recommendations to assure proper performance throughout the usable life. |
Modification |
4/30/2027 |
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3094-12/13 |
Public Health
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Current Approved Amount $1,325,000 Increase Amount Requested $2,500,000 New Total Amount Requested $3,825,000 |
The Contractor will provide as needed expert consultation and training on the very complex issues and procedures related to the City and DPH receiving reimbursement for services provided to patients/clients receiving services paid for by Federal monies administered through the State- medical Administrative Activities (MAA) and Targeted case Management (TCM) Programs. These programs allow DPH to receive approximately $10 million dollars in revenue annually. This consultation consists of advising on validating staff time survey documentation, new issues anticipated from the programs transition to electronic claims submissions, and the expanded need and potential revenue possible with the advent of health care reform. |
Modification |
12/31/2030 |
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42960-18/19
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Public Utilities Commission |
Current Approved Amount $225,000 Increase Amount Requested $150,000 New Total Amount Requested $375,000 |
Weekly Garbage and solid waste collections at Hetch Hetchy Water & Power, located in Area 4 of Tuolumne County. Moore Brothers is the sole vendor for solid waste collection and transportation in the Moccasin Area. |
Modification |
9/30/2023 |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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46598-17/18 |
Treasurer/Tax Collector |
Current Approved Amount $20,000,000 Increase Amount Requested $0 New Total Amount Requested $20,000,000 |
The Offices of The Treasurer & Tax Collector (TTX) and the Controller's Office (CON) are seeking a vendor to provide design, development/configuration, installation, and implementation services to replace their legacy Property Tax Systems with a modern software solution. This is a multi-year project that that has been planned alongside and will be implemented in parallel with the Office of the Assessor-Recorder (ASR) project to replace their legacy property assessment system. Upon completion of implementation, training and knowledge transfer will be provided to City staff who will provide support services for the system. |
Modification |
11/14/2028 |
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(8) |
Review of Personal Services Contract #41849 - 20/21 from the Department of Public Health; Emergency Approval on May 2, 2022, Pursuant to Mayor's 35th Supplemental Emergency Proclamation - Omit Posting. (File No. 0063-22-8) – Possible Action Item |
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Recommendation of the Human Resources Director: |
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Adopt the report. |
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(9) |
Review of Personal Services Contract #49183 - 21/22 from the Department of Public Works. (File No. 0064-22-8) – Action Item |
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Recommendation: |
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Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
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(10) |
Update from Jonathan Rolnick, Chief Labor Attorney, Office of the City Attorney for EEO matters, including practices in other California Cities/Counties and use of hearing officers in City agencies for other purposes. (File No. 0068-22-1) – Action Item |
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Recommendation: |
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Open for discussion. |
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(11) |
Annual Salary Adjustment (4th) Year Of 5-Year Cycle of Salary of Member, Board of Supervisors in Accordance with Charter Section 2.100 for Fiscal Year 2022-23. |
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Recommendation: |
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Accept the report; certify the salary of Member, Board of Supervisors in accordance with Charter Section 2.100 for timely transmittal to the Controller for inclusion in the FY 2022-2023 budget. |
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(12) |
Annual Salary Adjustment Base Salary Setting for Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) in Accordance with Charter Section A8.409-1 for Fiscal Years 2022-27. |
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Recommendation: |
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Accept the report; certify the base salary of Elected Officials in accordance with Charter Section A8.409-1 for timely transmittal to the Controller for inclusion in the FY 2022-23 budget. |
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(13) |
Annual Certification of Benefits of Elected Officials (Including Members of the Board of Supervisors) for Fiscal Year 2022-23 of the City and County of San Francisco in Accordance with Charter Section A8.409-1. (File No. 0067-22-3) – Action Item |
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Recommendation: |
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Accept the report; certify the benefits of elected officials (including Members of the Board of Supervisors) for Fiscal Year 2022-2023 in accordance with Charter Section A8.409-1 at the same level of benefits as those provided to covered employees of the Municipal Executive's Association (MEA) in effect on July 1, 2022. |
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(14) |
Appeal from Salvatore Pavone of the Rejection of Application for 7274 Transit Power Line Worker Supervisor II (CBT-7274-T00005). (File No. 0032-22-4) – Action Item |
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Recommendation from the Municipal Transportation Agency: |
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Adopt the report and deny the appeal by Salvatore Pavone. |
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(15) |
Appeal by Larry Charles Jacobs of the Human Resources Director’s Decision to Remove Him from the Eligible List 903014 CBT H006 Investigator. (File No. 0041-22-4) – Action Item |
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Recommendation from the Department of Human Resources: |
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Uphold the removal of Firefighter Larry Charles Jacobs from the eligible list and deny the appeal. |
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(16) COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(17) ADJOURNMENT |
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