Civil Service Commission - May 2, 2022 - Agenda

Meeting Date: 
May 2, 2022 - 2:00pm
Location: 
City Hall - Room 400
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102

AMENDED                 

     AGENDA

 

 Regular Meeting

  May 2, 2022

 

  2:00 p.m.

Room 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

This meeting will be held in person at the location listed above.  As authorized by California Government Code Section 54953(e) and Mayor Breed’s 45th Supplement to her February 25, 2020, emergency proclamation, it is possible that some members of the Civil Service Commission may attend this meeting remotely.  In that event, those members will participate and vote by video.  Members of the public may attend the meeting to observe and provide public comment at the physical meeting location listed above or by calling (415) 655-0001 and entering meeting id 2482 675 8902# #.  Instructions for providing remote public comment are below.

 

LISTEN/PUBLIC COMMENT CALL-IN

USA is (415) 655-0001 | Access Code: 2482 675 8902# #

 

 

LONDON N. BREED, MAYOR

 

COMMISSIONERS

 

JACQUELINE MINOR

President

KATE FAVETTI

Vice President

DOUGLAS CHAN

F.X. CROWLEY

ELIZABETH SALVESON

 

SANDRA ENG

Executive Officer

 

The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 2482 675 8902.  Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.

 

 

 

 

 

Regular Meeting

May 2, 2022

 

2:00 p.m.

 

Agenda Language for In-Person or Partially In-Person Meetings

 

 

     REMOTE ACCESS PROCEDURES

 

 

Phone Number                      Meeting ID

                (415) 655-0001                    2482 675 8902# #

 

 

  • Enter the Phone Number above followed by the meeting ID = Then press #
  • Press # again to be connected to the meeting (you will hear a beep)
  • When you hear the beep:

 

    • Stop and LISTEN to the meeting
    • Wait for Public Comment to be announced by Item #

 

  • When the Clerk calls Public Comment, dial *3 to be added to the speaker line.

 

  • When you press * 3, you will hear “You have raised your hand to ask a question.  Please wait to speak until the host calls on you” – WAIT for your turn to speak.

 

  • When you hear that “your line has been unmuted” – THIS IS YOUR OPPORTUNITY TO PROVIDE YOUR PUBLIC COMMENT

 

BEST PRACTICES

 

  • Call from a quiet location
  • Speak slowly and clearly
  • Turn down any televisions or radios around you
  • Address the Commission as a whole, do not address individual Commissioners

 

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

 

  1. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (628) 652-1100.  The fax number is (628) 652-1109.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

  1. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

  1. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

  1. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

  1. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

  1. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

  1. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

  1. Opening summary of case (brief overview);
  1. Discussion of evidence;
  1. Corroborating witnesses, if necessary; and
  1. Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

  1. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

  1. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

  1. Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.  The Commission does not restrict this use of general public comment.  To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.  If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.  The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.

 

  1. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1100 or email civilservice @sfgov.org to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

ITEM NO.

 

 

 

 

(1)

CALL TO ORDER AND ROLL CALL

 

 

 

 

 

 

President Jacqueline P. Minor

 

 

 

Vice President Kate Favetti

 

 

 

Commissioner Douglas S. Chan

 

 

 

Commissioner F. X. Crowley

 

 

 

Commissioner Elizabeth Salveson

 

 

 

 

 

 

(2)

Resolution Making Findings to Allow Teleconferenced Meetings Under California Government Code Section 54953(E).  (File No. 0058-22-1) – Action Item

 

 

 

 

 

Recommendation:

Adopt the report.

 

 

 

 

 

(3)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

 

 

 

(4)

APPROVAL OF MINUTES - Action Item

 

 

 

 

 

Regular Meeting of April 18, 2022 – 2:00 p.m.

 

 

 

 

 

 

Recommendation:

Adopt the Minutes.

 

 

 

 

(5)

ANNOUNCEMENTS

 

 

 

 

 

Announcement of changes to the agenda.

 

 

 

 

 

Other announcements.

 

 

 

(6)

HUMAN RESOURCES DIRECTOR’S REPORT

 

 

         

 

(7)

EXECUTIVE OFFICER’S REPORT

 

RATIFICATION AGENDA

 

 

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

 

 

(8)

Review of Request for Approval of Proposed Personal Services Contracts.
(File No. 0060-22-8) – Action Item

     

 

PCS

Department

Amount

Type of Service

Type of Approval

Duration

41375-21/22

City Administrator

$350,000

Vendors will provide as-needed and intermittent advice and assistance to Local Business Enterprises (LBEs) in the service areas of business development (including communications, contracting opportunities and marketing), business technical assistance (including business planning, organizational development and proposal writing) and capacity building (including access to capital, funds administration and regulatory compliance). The goal of the contract(s) will be to support LBEs in securing contracts with the City.

Regular

4/30/2025

47328-21/22

Environment

$3,000,000

Consultant will prepare and conduct periodic as-needed solid waste disposal, diversion and litter studies, audits, characterizations, analyses, rate calculations, reports, documentation, submittals, focus groups, user surveys, and other related tasks. Contractor will also conduct specialized as needed technical assistance for waste generators to develop and implement customized waste reduction, reuse, recycling and composting programs to meet the City’s increasingly challenging zero waste goals. Technical assistance will include on-site waste audits and assessment, hands-on manager and staff/tenant multi-lingual training, logistics set-up and implementation assistance, follow-up monitoring, trouble-shooting, data collection and evaluation. This assistance will be provided as needed, potentially around the clock, and requiring teams of multiple individuals working in different languages at the same time.

Regular

6/30/2028

44537 -21/22

Municipal Transportation Agency

$500,000

The San Francisco Municipal Transportation Agency (SFMTA) wishes to solicit formal proposals from interested and qualified proposers for a fixed-price contract for a Video Computer Analytics for Rail Passenger Vehicles that will enhance overall safety on the LRV system. SFMTA is open to either a Software-as-a-Service (SaaS) or On-Premise solution. The SFMTA requests a proposal from qualified proposers for the implementation of video technology on SFMTA’s Light Rail Vehicles (LRV) to stream audio and video in order to allow SFMTA to respond to an immediate unsafe situation in the operation of the vehicle. The Contractor shall provide software licenses, on-going implementation, support, and maintenance for their software application and shall also provide daily reporting for events.

Regular

10/31/2027

47508-21/22

Public Health

$2,200,000

Contractors will provide wound vacuum equipment and as-needed maintenance and support services for leased wound vacuums. A wound vacuum (wound VAC) provides a type of therapy to help wounds heal by securing a device over the wound to decrease air pressure on the wound. This can help wounds heal more quickly.
3M, the wound vacuum manufacturer, does a 25+ point inspection to ensure each product meets engineering specifications & therapy requirements. 3M does not provide customers with the option to maintain equipment which 3M owns.

Regular

6/30/2027

 

PCS

Department

Amount

Type of Service

Type of Approval

Duration

40937-21/22

Public Health

$3,000,000

Contractor(s) will support As Needed Program Administration of Health Equity Based Professional Training, Consultation and Technical Assistance department wide. The Training, Consultation and Technical Assistance services require professionals who are experts in the deliver and knowledge of Health Equity services. Professional services include a broad spectrum of Health Equity topics that may include and not limited to: training seminars, health education, curriculum development, technical assistance, implicit bias meetings and facilitation, cultural humility, health disparities, other Department defined health equity competencies, evaluation, program assessments, grant writing, program planning, health promotion, media development, and further grant development to support the Departments health equity programs, including assistance in maintaining compliance with the Federal, State, and local policies.

Regular

6/30/2027

42622-16/17

Public Works

Current Approved Amount

$4,000,000

Increase Amount Requested

$0

New Total Amount Requested

$4,000,000

The proposed work under consideration is to provide architectural and engineering design services for Design Development through the completion of construction. The design is for a new San Francisco Fire Department (SFFD) Ambulance and Paramedic Emergency Medical Services (EMS) facility at 2245 Jerrold Avenue. This new EMS facility will consist of a seismically safe three-story facility and adjacent three-story parking structure. This EMS facility will house and deploy ambulance and paramedic staff, as well as provide enhanced ambulance restocking and a centralized depot which will increase overall ambulance dispatching efficiency.

Modification

6/30/2023

33985-15/16

Public Health

Current Approved Amount

$95,000

Increase Amount Requested

$80,000

New Total Amount Requested

$175,000

The Contractor will provide services for the Laguna Honda Hospital (LHH) residents’ choral program on a weekly basis on site.  Services will include practice and performance sessions.  The contractor will also provide an evaluation instrument to measure the impact and success of this project.

Modification

6/30/2025

4093-12/13

Municipal Transportation Agency

Current Approved Amount

$34,594,828

Increase Amount Requested

$0

New Total Amount Requested

$34,594,828

The contractor shall supply all labor, inspections, engineering, tools, materials, parts, facilities, and apparatus required to rehabilitate sixteen (16) Ex-SEPTA PCC historic streetcars. To provide a level of performance, safety, quality of materials, workmanship, and reliability sufficient to provide a 20-year minimum car service. Shall prepare all acquired detailed drawings, design calculations, stress analysis, and other technical documentation. The work shall be performed at the contractor's facility, except for the running acceptance testing. Subcontractors may perform specialty work, i.e., motor building, seats, etcetera, at their facilities and contractor will strictly monitor the quality of work. The contractor shall transport streetcars from the San Francisco Municipal Transportation Agency (SFMTA) to the site of the rehabilitation work, including any transportation to subcontractors, as well as transporting the completed streetcars to SFMTA's facility at 601 25th Street.

Modification

3/17/2023

 

PCS

Department

Amount

Type of Service

Type of Approval

Duration

45047-16/17

Department of Technology

Current Approved Amount

$350,000

Increase Amount Requested

$100,000

New Total Amount Requested

$450,000

To expand its services and to provide equal access to all of the residents of the City, SFGovTV simulcasts its content on the internet. SFGovTV seeks a vendor that can: 1. Video stream the SFGovTV channel live 24/7. 2. Host SFGovTV video content for on-demand viewing. 3. Conserve the City’s bandwidth. 4. Increase the quality of the live stream. 5. Provide universal format delivery to PC, MAC and mobile platforms. 6. Add additional functions to improve usability of SFGovTV archive content.

Scope Change:

The supplier provides streaming services of all City Board of Supervisors and Commission meetings. The agreement is needed for the City to expand its services and to provide equal access to all San Francisco residents, and for SFGovTV to simulcasts its content on the internet. Streaming services has proven to be vital service during the pandemic when the City's Board of Supervisors and Commission meetings were all being held virtually. The SFGovTeam had hoped to develop a scope of work for the new RFP, but the pandemic limited their time to complete their task because they were assisting the Board of Supervisors and City Commissions to successfully set up their virtual environment.

Modification

6/30/2023

38633-20/21

PSC was already approved at the meeting of

April 18, 2022

Public Utilities Commission

Current Approved Amount

$1,000,000

Increase Amount Requested

$953,000

New Total Amount Requested

$1,953,000

This PSC is to provide specialized, short-term staff to provide construction management services for an emergency construction project to replace and repair approximately 50 miles of security and cattle fencing in the SFPUC's Alameda Watershed that was damaged or destroyed in the SCU Lightning Complex Fire in August 2020. The scope of work is to provide a Resident Engineer and two Construction Inspectors who are certified to operate all-terrain vehicles (ATVs). Much of the fencing is located in remote areas with difficult terrain that are only accessible by ATV with no cellular phone service. The scope of work also includes providing a temporary field office for the project, rental of project vehicles including four-wheel drive pickups and ATVs, and rental of satellite phones for communications.

Modification

2/8/2025

 

 

Recommendation of the Human Resources Director:

 

 

 

Adopt the report.  Approve the requests for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.

 

 

REGULAR AGENDA

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting.

 

(9)

Discussion on the Recommendation of William B. Gould IV for the Civil Service Commission to Consider the Use of Hearing Officers to Hear Appeals on Discrimination Matters.  (File No. 0059-22-1) – Possible Action Item

 

 

 

 

Recommendation:

 

 

 

 

Open for Discussion.

 

SEPARATIONS AGENDA

 

(10)

Requesting a Hearing by Harry S. Stern on Behalf of Michael Ford of the restrictions on his future employment with the City and County of San Francisco.
(File No. 0105-21-7) – Action Item

 

 

 

October 4, 2021:

Postpone to the meeting of November 15, 2021, at the request of the appellant’s representative.

 

 

 

November 15, 2021:

Postponed to the meeting of March 7, 2022, at the request of the appellant’s representative.

 

 

 

March 21, 2022:

The Civil Service Commission postponed this item to the meeting of May 2, 2022, to allow time for parties to get clarity on restitution and past actions taken with similar situations (disposition and case numbers).  In addition, the Commission will consider other restrictions.

 

 

 

Recommendation of the Public Utilities Commission:

 

 

 

 

Uphold the Department’s decision to restrict the future employment of Michael Ford with the City and County of San Francisco and deny the appeal.

 

 

(11)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

(12)

ADJOURNMENT