CALL TO ORDER

2:00 p.m.

ROLL CALL

President Jacqueline P. Minor

Present

Vice President Kate Favetti

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Elizabeth Salveson

Present

President Jacqueline P. Minor presided.

0150-22-1

Resolution Making Findings to Allow Teleconferenced Meetings Under California Government Code Section 54953(E).  (Item No. 2)

Action:

Adopted the report.  (Vote of 5 to 0)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 3)

None.

APPROVAL OF MINUTES  (Item No. 4)

Regular Meeting of August 15, 2022 – 2:00 p.m.

Action:

Adopted the Minutes.  (Vote of 5 to 0)

Special Meeting of August 31, 2022 – 2:00 p.m.

Action:

Adopted the Minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 5)

PSC #4083–12/13 fixed to reflect the correct department.

Item #9 Appeal by Natalie Alvarez has been postponed to a future meeting.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 6)

Carol Isen, reported on the following items: 1. Finalization and adoption of the Racial Equity Policy, various input Human Right Commission, Office of Racial Equity feedback from Diversity, Equity and Inclusion committees within departments; 2. City’s new Equitable, Fair and Respectful Workplace Policy – finally completed it is adopted and in full use.  3. Through Anna Biasbas reported on the Exempt program about 89.5% of the announcements completed and closed; need to reach 100%.  Four (4) appeals have been made, two (2) administratively resolved and two (2) will come before the commission at a future meeting.  Department of Human Resources will give a report every 2^nd meeting of the month until the rule sunsets.

EXECUTIVE OFFICER’S REPORT

0151-22-1

Civil Service Commission Priority Goals and Objectives for Fiscal Year 2022-23.  (Item No. 7)

Speakers:

Sandra Eng, Civil Service Commission

Action:

Continued to the meeting of October 3, 2022.  (Vote of 5 to 0)

0152-22-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 8)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

41124-21/22

Controller

$300,000

Proposed work includes conducting highly complex economic analysis in the following areas: Fiscal Analysis and Administration, Real Estate Analysis, Labor Market Analysis, Economic Development Strategy, Economic Research. These services may be used to assist the Controller's Office of Economic Analysis, the Office of Economic and Workforce Development and City staff from other departments. The work included may cover the independent economic studies to be conducted by outside consultants which has been required by the Board of Supervisors legislation. Experience may include, but is not limited to, research and analysis of industries, markets and communities, as well as assistance with implementation of economic strategies and recommendations.

Regular

6/30/2027

46164-21/22

Department of Emergency Management

$3,000,000

Neighborhood Solutions Pilot – DEM will contract with a CBO that has expertise in responding to non-emergency street crisis and street condition calls for service. The CBO will fully collaborate with the City’s Street Response teams in responding to 3-1-1 street conditions calls and other non-emergency requests to support the needs of people in crisis on the street. The teams will provide a client-centered approach to resolution, focusing on the needs of the person, seeking to achieve a rapid resolution, and assessing if an additional call for assistance is needed. DEM expects to launch the competitive bid for services on Aug. 1, 2022

Regular

10/1/2025

48017-21/22

Human Services

$250,000

Professional services in the area of development and delivery of a comprehensive digital Medi-Cal handbook. Plan, design, create, and launch the final product, including any related collateral materials and content. The Medi-Cal handbook will be used to support the skills, knowledge and continued learning of San Francisco Benefits city staff.

The handbook shall be housed in a digital/web-based platform and include program policies and procedures, relevant examples and scenarios, best practices, and other content in a logical, searchable, and easy-to-read format.
Finally, staff training on the handbook will be offered.

Regular

6/30/2024

PCS

Department

Amount

Type of Service

Type of Approval

Duration

42796-21/22

Human Resources

$63,000,000

Contractor will provide complete workers' compensation claim adjusting services, including investigation and adjudication of claims; creation of claim records and data in the City's Claims Enterprise claims management system; issuance of claimant benefit payments, medical provider bills, and other non-medical vendor services; medical and disability management; cost containment; litigation support/management; ancillary services; administrative support services; reporting services; and administrative management, including performance management, reporting, and related services.

Regular

6/30/2031

43506-21/22

Public Health

$15,000,000

Contractors will provide subacute skilled nursing care for patients who require ongoing specialized care, such as tracheostomy care, complex wound management, intravenous tube feeding and/or ventilator care after an acute hospitalization. Contractors may also provide skilled nursing level of care to accommodate surge overflow or other emergency situations. The patients will be treated for as long as medically necessary, providing uninterrupted service for the duration of the PSC.

Regular

6/30/2026

40910-21/22

Public Utilities Commission

$515,000

SFPUC is part of a regional partnership that is studying potable reuse on the peninsula. BAWSCA, Cal Water, Redwood City, San Mateo, SFPUC, and SVCW have worked collaboratively since 2016 to develop a coordinated plan for potable reuse in the San Francisco Bay Region, known as the Potable Reuse Exploratory Plan (“PREP”). This collaboration has thus far produced three feasibility studies, which analyzed, in subsequently more technical detail, a number of potable reuse alternatives and described the risks and viabilities of those alternatives. Through these studies, the six Parties developing the PREP have identified a phased, hybrid potable reuse concept that they wish to move into the design phase and have named the SF-Peninsula Regional Purewater (“SPRP”) Project.
The partners, which now include Mid-Peninsula Water District, totaling seven agencies all together, wish to produce a “Basis of Design Report (BODR),” which will further develop the SPRP Project concept, establish design criteria, create design drawings, delineate a preliminary project footprint, and analyze costs. The estimated cost of the BODR is $1,030,000, which would be paid by all seven partners; SFPUC’s would contribute $515,000 toward the total cost.

Regular

9/1/2024

47489-21/22

Public Utilities Commission

$3,100,000

This PSC is to provide specialized, short-term staff to provide construction management services for an approximately $20M Power Enterprise construction project to construct underground electrical duct bank and vaults, Emergency Firefighting Water System (EFWS) pipeline, San Francisco Water Department (SFWD) pipeline, installation of electrical cable and switches, inter-connection to high-voltage switchgear, and roadway and sidewalk work.

The construction management services required under this PSC would include, but are not limited to, construction contract administration, construction inspection, construction contracts management, and project controls.

Regular

2/1/2026

PCS

Department

Amount

Type of Service

Type of Approval

Duration

48577-21/22

Public Utilities Commission

$33,257,629

The scope of the existing agreement includes work in three cooperative programs:

1) Source Water Protection – Watershed controls to preserve the San Francisco Regional Watersheds within Yosemite National Park (YNP) as high-quality drinking water sources and to maintain the filtration avoidance status of the Hetch Hetchy Supply. This includes watershed management for source water protection and implementation of the Raker Act water quality provisions, along with other source water protection initiatives.

2) Environmental Stewardship (ES) Program – Collaborative efforts to improve environmental stewardship of the Upper Tuolumne River ecosystem which affects, or is affected by, SFPUC facilities and operations within YNP. These efforts incorporate policies described in the SFPUC Water Enterprise Environmental Stewardship Policy and will also assist in carrying out stipulations entered into by the SFPUC within the Department of the Interior under provisions of the Raker Act.

3) Security Program – Providing security for facilities essential to SFPUC operations within the YNP.

The Agreement will refine the description of the ES Program to clarify that the scope of work for the ES Program includes NPS environmental and technical review of SFPUC projects. This work may involve, but is not limited to, investigations by NPS staff under the Raker Act in order to inform their decision-making process on special topics raised by SFPUC projects proposed or occurring within YNP, such as archaeological resources, Threatened and Endangered Species, work to address immediate or imminent hazards on roads or trails within the watershed, sanitary concerns, natural or cultural resources analyses and environmental review and document preparation.

Regular

6/30/2024

49709-22/23

Public Utilities Commission

$1,550,000

The purpose of this contract is to provide limited Preventive Maintenance, Inspection and As-Needed Repair Services of multiple Standby Generators and Co-Generation equipment throughout the City and County of San Francisco Public Utilities Commission, Wastewater Enterprise (SFPUC-WWE) facilities. Work will entail work that is beyond the expertise, knowledge, and specialized tools needed for specific services and emergency repairs.
This scope of work includes specialized knowledge of the existing generator engines, including engines using biogas methane (a biproduct of wastewater treatment) mixture as an engine fuel (co-generation). Services will be required for a Waukesha cogeneration engine which requires a specialized certification and other miscellaneous engines and equipment.

Regular

8/31/2027

48567-21/22

Public Utilities Commission

$15,000,000

The Contract will provide critically important and specialized seasonal plant management work for the San Francisco Public Utilities Commission (SFPUC) on the 60,000 acres of SFPUC Alameda and Peninsula Watershed Lands, and 150 miles of Rights of Ways. The work requires knowledge of and experience with working in wildland settings, around sensitive and protected habitats, and with rare and endangered plants, and experience with habitat restoration.

The contract will include a wide variety of specialized plant and habitat protection, enhancement, and management work including but not limited to identifying and removing target non-native and invasive plants using manual and mechanical methods, collecting seeds or cuttings, removal of herbaceous or woody vegetation, establishing native plants through plantings and hydro seeding, managing the application of herbicides, and vegetation support including weeding, irrigation systems appropriate for habitat restoration establishment, tree maintenance, and other plant protection efforts. This work also includes maintenance and implementation of plant protection tubes, cages, and other approved plant protection measures in sensitive biological habitats.

Regular

9/30/2027

PCS

Department

Amount

Type of Service

Type of Approval

Duration

45340-13/14

Airport

Current Approved Amount

$1,195,000

Increase Amount Requested

$400,000

New Total Amount Requested

$1,595,000

The San Francisco International Airport (“Airport”) is seeking to contract with a vendor for an advanced mass notification and emergency response management system (“System”). The System will serve to notify critical stakeholders in the event of an emergency and will allow the Airport to more effectively manage such emergencies through improved communication. The System must have the capacity to support a subscriber base of 20,000 users in a multi-jurisdictional area (including Airport staff, emergency responders from multiple counties, and members of the surrounding community) exist in a web-based “cloud” environment, provide unlimited message templates and message distributions, allow for remote development of a messaging script in the event of airport network failures, and allow for multiple methods of communication (e.g. text and phone messaging, email, RSS feeds, etc.).

Modification

12/31/2027

31841-18/19

City Administrator

Current Approved Amount

$167,000

Increase Amount Requested

$0

New Total Amount Requested

$167,000

The Digital Services Division promotes the development of new digital services to help meet the needs of all who use City and County of San Francisco (CCSF) on line services. Digital Services relies on user research as a fundamental means of understanding each customer’s story and needs, which informs the design of accessible and intuitive on line services. Vendor will create and coordinate a User Testing Program to help CCSF departments bring public input into the design of City services. Vendor will recruit, engage and compensate residents for user testing. Target users will include residents who are low income, English as Second Language speakers, seniors, and people with disabilities. Through this program, Digital Services will conduct user testing by testing its web products on members of these groups and use research results to make its products more accessible by members of these groups. Vendor will assess the program at regular intervals.

Modification

7/1/2023

49016-18/19

City Administrator

Current Approved Amount

$550,000

Increase Amount Requested

$4,450,000

New Total Amount Requested

$5,000,000

GSA Fleet Management Division has an ongoing need to provide comprehensive services for emergency and non-emergency hazardous waste management. The service is needed at our 6 shop locations for labor, materials, and equipment necessary to collect a wide range of used motor oil and industrial wastes, to provide transportation, and delivery of environmental sustainable washing and maintenance service with specialty equipment and chemicals for proper recycling, reuse, or disposal to permitted disposal facilities on an intermittent and as-needed basis. Additionally, hazardous waste emergency spill response service is needed on an as-needed basis.

Modification

6/30/2024

43367-17/18

Human Services

Current Approved Amount

$26,000,000

Increase Amount Requested

$0

New Total Amount Requested

$26,000,000

Services are for the design, access, and support of information technology system solutions for the Human Services Agency. Information technology system solutions are defined as technology based systems that assist the HSA staff and clients by providing Database Applications; Client Management Software; Management Information Systems; Client Assessment Systems; Program Evaluation Systems; Program Assessment Systems ; IT System Consulting; Cloud Services; Transportation
 Management/Scheduling Software; Website Creation & Content Development Applications; and other ancillary services including training, technical support, installations, and upgrades of HSA's information technology system solutions.

Modification

6/30/2026

PCS

Department

Amount

Type of Service

Type of Approval

Duration

34881-21/22

Public Utilities Commission

Current Approved Amount

$100,000

Increase Amount Requested

$100,000

New Total Amount Requested

$200,000

The switchgear was installed in 2017 to serve new construction and residential loads, but was never energized due to absence of electric load from developer delays. SFPUC's Utility Field Services (UFS) was tasked with this work, but recently informed us that they lack resources and cannot get this done. Denial of this contract request could result in losing these loads to Pacific Gas & Electric retail service.
Scope Change:

The switchgear was installed in 2017 to serve new construction, commercial and residential loads, but was never energized due to absence of electric load from developer delays. SFPUC's Utility Field Services (UFS) was historically tasked with this work, but PG&E is now requiring testing and certification from a qualified third party. This new requirement also applies, and may not be limited to, transformers, circuit breakers, interrupters and reclosers.

Modification

10/24/2027

30360-17/18

Department of Public Works

Current Approved Amount

$114,000

Increase Amount Requested

$40,000

New Total Amount Requested

$154,000

• Enhance the Recovery Mobile App which collects data for the post-earthquake evaluation of structures • Enhance the Database Management Software that can collect and process the data information sent by users of the Mobile App • Host the software and data on an off-site hosting service provider. • Provide training to City and County of San Francisco personnel and provide technical support

Modification

5/31/2024

44102-15/16

Department of Public Works

Current Approved Amount

$2,250,0000

Increase Amount Requested

$300,000

New Total Amount Requested

$2,550,000

Develop construction documents, including plans and specifications, for the seismic rehabilitation of San Francisco General Hospital Building 5 (Former Main Hospital and M-Wing) to enhance seismic performance and to satisfy the University of California Seismic Safety Policy standards for leased buildings to be occupied by UC employees. This will be procured as a Sole Source contract to be awarded to SOHA Engineers.

Modification

12/6/2025

4083-12/13

Treasurer/Tax Collector

Current Approved Amount

$7,000,000

Increase Amount Requested

$1,200,000

New Total Amount Requested

$8,200,000

The Gross Receipts Tax and Business Registration Fees Ordinance (2012 Proposition E) was approved by San Francisco voters on November 6, 2012. It mandates that the City implement changes to local business taxes and registration fees by January 1, 2014 with a phased implementation through 2018. The Treasurer & Tax Collector has previously procured proprietary software that requires data migration and business process development to meet the requirements of the Ordinance.

Modification

5/30/2023

41074-15/16

Treasurer/Tax Collector

Current Approved Amount

$2,000,000

Increase Amount Requested

$750,000

New Total Amount Requested

$2,750,000

The proposed work includes hosting and supporting payment applicationIVR (Interactive Voice Response),Internet, and in person payment applications, as well as ensuring the security and privacy of all transaction-related data. The selected respondent(s) will also ensure 24 hours a day 7 days per week availability to the public through many City and County of San Francisco (CCSF) websites, physical locations, and IVR that will allow payments for property taxes, fees, licenses, reservations, and other goods or services using credit/debit cards or by E-Check. Complex programs and applications that address each department’s specific needs will be developed as part of this project.

Modification

4/16/2026

0152-22-8

Continued (Item No. 8)

Speakers:

Peggy Sugarman, from the Department of Human Resources spoke on PSC #42796-21/22

Manuel Ramirez, from the Public Utilities Commission spoke on #34881-21/22

Action:

1. Approved PSC #42796-21/22 from the Department of Human Resources with the condition to report back to the Commission with an update at three (3) and five (5) years.  (Vote of 5 to 0)
2. Continued PSC #34881-21/22 from the Public Utilities Commission to the meeting of October 17, 2022, to get more information from the City Attorney’s office about the requirements from Pacific Gas & Electric.  (Vote of 5 to 0)
3. Adopted the report. Approved the remaining requests for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0200-19-2

Continued (Item No. 10)