Civil Service Commission - July 20, 2015 - Agenda

Meeting Date:

July 20, 2015 (All day)

Location:

1 Dr. Carlton B. Goodlett Place Room 400

San Francisco, CA 94102

A.Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/Civil_Service, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.

Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

Opening summary of case (brief overview);

Discussion of evidence;

Corroborating witnesses, if necessary; and

Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civil_service/.

Speaking before the Civil Service Commission

Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.

Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

City and County of San Francisco

Civil Service Commission

Agenda for Regular Meeting

July 20, 2015

2:00 p.m.

ITEM NO.

(1)	CALL TO ORDER AND ROLL CALL

	President Douglas S. Chan
	Vice President Gina M. Roccanova
	Commissioner Kate Favetti
	Commissioner Scott R. Heldfond

(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

(3)	APPROVAL OF MINUTES - Action Item

	Regular Meeting of July 6, 2015

	Recommendation:	Adopt the minutes.

(4)	ANNOUNCEMENTS

	Announcement of changes to the agenda.

	Other announcements.

(5)	HUMAN RESOURCES DIRECTOR’S REPORT

(6)

EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(7)

Review of Request for Approval of Proposed Personal Services Contracts.

(File No. 0240-15-8) – Action Item

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
40995-14/15	Public Health	$600,000	Contractor will provide evaluation services for this federally-funded initiative which will develop an infrastructure to develop, promote and maintain a trauma-informed system of care across seven Bay Area counties. A center will be developed to provide a clearinghouse of information on trauma-informed systems and structures, review and develop policy, evidence-based interventions and services across the San Francisco Bay region in order to make resources available for the provision of consistent and effective services for traumatized children and families. Specialty populations addressed across counties include children aged 0-5 years, children residing out of county, and transitional age youth. This contract is for an external evaluator, who will develop a local, seven-county evaluation plan and implement a mandated federal evaluation plan to track outputs, outcomes and process for this pilot project over the four years of funding. The contracted agency will also play a key role in Continuous Quality Improvement by data sharing with federal and local partners.	Regular	9/30/2018
42659-14/15	Public Health	$750,000	Professional compliance, evaluation, assessment, and technical assistance services that support the evaluation needs of the Department's primary care and prevention programs. Services include independent contractor/professional consulting services to address local, State and federal compliance requirements on an as-needed project basis. Contractor(s) will evaluate findings, assess and evaluate identified findings, provide technical reports and technical assistance as required to the Department. These services will provide the Department the ability to meet required compliance directives.	Regular	6/30/2020
47317-14/15	Public Health	$2,400,000	Contractor will provide an infrastructure to develop, promote and maintain a trauma-informed system of care across seven counties in the Bay Area. The contracted agency will develop a center to provide a clearinghouse of information on trauma-informed systems and structures; review and develop policy, evidence-based interventions and services across the San Francisco Bay region in order to make resources available for the provision of consistent and effective services for traumatized children and families. Specialty populations addressed across counties include children aged 0-5 years, children residing out of county, and transitional age youth.	Regular	9/30/2019
48152-14/15	Public Utilities Commission	$2,000,000	Assist San Francisco Public Utilities Commission (SFPUC) personnel in providing corrosion control engineering support for projects pertaining to maintenance of Water Supply and Treatment Division (WSTD)-operated pipeline segments, tanks and storage vessels, and other WSTD facilities. Services to be provided include: corrosion condition assessment surveys of pipelines; cathodic protection interference mitigation; leak investigation; and other corrosion engineering tasks as identified in the WSTD’s Corrosion Master Plan.	Regular	12/1/2022

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
47035-14/15	Public Utilities Commission	$4,500,000	Specialized engineering analysis and retrofit design for the Early Intake Dam Improvement Project, including: dam analysis and design, geotechnical testing and engineering, structural and seismic engineering, hydraulic and hydrologic engineering, engineering planning, engineering design, and engineering support services during construction. The Early Intake Dam is part of the Hetch Hetchy regional water system, located on the Tuolumne River, approximately 10 miles downstream of Hetch Hetchy Reservoir.	Regular	10/1/2022
41561-14/15	Public Utilities Commission	$21,000,000	The San Francisco Public Utilities Commission (SFPUC) has initiated an extensive Capital Improvement Program for the Hetch Hetchy Water and Power(HHWP) Enterprise to improve reliability of its water, power, and joint water/power facilities. This work consists of engineering and design services for a new 12-mile water tunnel, as well as the interim rehabilitation of the existing Mountain Tunnel located in Moccasin, CA.	Regular	1/31/2027
4019-12/13	Airport Commission	Current Approved Amount $225,000 Increase Amount Requested $25,000 New Total Amount Requested $250,000	Design/construction svs necessary for the Design-Build (DB) Terminal 3 (T3) Improvement Projects. DB T3 Project will provide a building expansion to expand the Tran. Sec. Admin. (TSA) security screening checkpoint, improve circulation, meet the latest security requirements & improve passenger throughput per forecast demand. The Project will remodel existing Hold Rooms, restrooms, passenger amenities, & airline/concessions shell space, all with new finishes, furniture, fixtures & equipment. Scope of work will include new Art Enrichment; Concessions; terminal seismic upgrade; utilities, Visual/Audible Paging System; Static/Dynamic Signage; Hydrant Fuel System; Passenger Boarding Bridges (PBB) upgrades; Aircraft Apron Paving; Special Systems rooms, Tenant Wiring Closets, WIFI infrastructure; new Access Control & close circuit television (CCTV) systems. The project will reconfigure the TSA security checkpoint and departures lobby to improve security and operational efficiency. This project will be LEED certified.	Modi-fication	12/31/2017
4021-12/13	Airport Commission	Current Approved Amount $500,000 Increase Amount Requested $800,000 New Total Amount Requested $1,300,000	The Airport has determined that it is necessary to acquire an enterprise-wide system where contract information is effectively maintained in one repository for timely consumption, decision making and reporting; thereby, streamlining communications and productivity throughout the contract management life cycle. [See attachment for the rest of Question 1A.]	Modi-fication	12/31/2019
31308-13/14	Juvenile Probation	Current Approved Amount $150,000 Increase Amount Requested $140,000 New Total Amount Requested $290,000	The Juvenile Probation Department (JPD) seeks vendors to provide recreational services to youth at JPD facilities. The Contractor shall provide recreational services on site at Juvenile Hall and/or Log Cabin Ranch. The vendor will play an integral role in creating a recreational setting that is in a safe and secure therapeutic environment. JPD seeks recreational activities, that offer diversity to youth and contributes to the total education of the youth while in detention, these services will provide youth the opportunity to engage in productive and artistic behavior. The vendor will play an important role and will assist JPD in a multifaceted approach to rehabilitate youth.	Modi-fication	4/30/2017
4058-13/14	Municipal Transportation Agency	Current Approved Amount $200,000 Increase Amount Requested $0 New Total Amount Requested $200,000	The contractor will conduct executive searches to identify, assess and recruit candidates for five high-level specialized management positions at the San Francisco Municipal Transportation Agency (SFMTA). Services will include: developing search strategies; identifying and recruiting potential candidates; evaluating interested candidates; presenting final candidates; and performing follow-up duties as required.	Modi-fication	12/31/2015

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49011-13/14

Municipal Transportation Agency

Current Approved Amount

$2,700,000

Increase Amount Requested

$1,800,000

New Total Amount Requested

$4,500,000

The contractor will provide comprehensive drug and alcohol testing services for taxicab drivers in compliance with the Department of Transportation (DOT) and non-DOT Drug and Alcohol Testing Regulations. The contractor will provide an off-site facility to collect urine and breath samples to conduct pre-employment, post-accident, reasonable suspicion, and random testing for taxicab drivers in accordance with Federal and State regulations. California’s Government Code section 53075.5 requires a drug and alcohol testing program for taxicab drivers to be substantially consistent with testing requirements of the Federal Code of Regulations, Title 49, Part 40 and Part 382.

Modi-fication

05/31/2020

4124-09/10

Public Utilities Commission

Current Approved Amount

$3,700,000

Increase Amount Requested

$2,500,000

New Total Amount Requested

$6,200,000

Specialized and technical services in the areas of recycled water treatment, storage, distribution, operations, water quality, regulatory permitting, and other additional services related to the overall development and implementation of San Francisco Public Utilities Commission(SFPUC) recycled water projects.

Modi-fication

12/01/2019

Recommendation:

Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.

REGULAR AGENDA

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.

(8)	Department of Technology’s Quarterly Report in Compliance with the Commission’s Conditional Approval for Personal Services Contract #4070-09/10. (File No. 0242 -15-8) – Action Item

	April 20, 2015:	Accepted the report with the understanding that Commissioner Heldfond may have additional questions.

	Recommendation:	Accept the Quarterly Report for proposed Personal Services Contract Number 4070-09/10.

(9)

Review of Request for Approval of Proposed Personal Services Contract Number

49384-14/15 from the Department of Public Health. (File No. 0243 -15-8) – Action Item

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
49384-14/15	Public Health	$1,000,000	Contractor will implement a Peer-to-Peer and Family-to-Family Training Program based on Mental Health Services Act (MHSA) principles. This contract recruits peers to help fellow peers successfully navigate the mental health system and recover from mental illness. Families are also recruited to help other families develop coping skills and adapt to the stresses of living with a family member who has a mental illness. The contractor will develop a curriculum to be taught by peer and families that includes lectures, interactive exercises, structured groups, a library of community resources, continuing support after classes and follow-up evaluation procedures. The contractor will solicit participants for the contract from multiple civil service mental health and community based clinics. (Continued on attachment 1)	Regular	6/30/2020

Recommendation:

Deny the appeal by SEIU, Local 1021. Adopt the report and approve the request for proposed Personal Services Contract Number 49384-14/15; Notify the Office of the Controller and the Office of Contract Administration.

	(10)	Request for Status Grant of Temporary Civil Service Employee, Vera Pifer in Class 2520 with the Department of Public Health. (File No. 0241 -15-1) – Action Item

		Recommendation:	The Department of Public Health respectfully requests that the Civil Service Commission grant Permanent Civil Service (PSC) status to Vera Pifer in Class 2520 Morgue Attendant, subject to the prescribed probationary period from her PSC appointment date.

	(11)	Proposed Amendment to Civil Service Rule Series 011 Examinations – Veterans Preference in Examinations. (File No. 0244-15-5) – Action Item

		Recommendation:	Accept the Executive Officer’s report; direct the Executive Officer to post the proposed rule revisions for meet and discuss with interested stakeholders.

(12)		COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

(13)		ADJOURNMENT

Civil Service Commission - July 20, 2015 - Agenda

A.Commission Office

Stay Connected