CALL TO ORDER

2:03 p.m.

ROLL CALL

President Kate Favetti

Present

Vice President F. X. Crowley

Present  (Vice President Crowley, stepped out at 2:47 p.m. at the end of Item #11 and returned at 2:48 p.m.)

Commissioner Douglas S. Chan

Present

Commissioner Scott R. Heldfond

Present

Commissioner Gina M. Roccanova

Present

President Kate Favetti presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of November 6, 2017.

Action:

Adopted the minutes with the condition Commissioner Crowley’s name is corrected on page 4 and 5 and to include “a union and labor leader” to Larry Martin’s description on page 6.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

None.

0374-17-1

Resolution of Commendation Presented to the Fire and Rescue Mutual Aid Team with the San Francisco Fire Department.  (Item No. 5)

Note:

Individuals from the San Francisco Fire Department, San Francisco Police Department, San Francisco Sheriff’s Department, Department of Public Health, Emergency Management Services and Animal Control will be provided with an electronic version of the Commendation presented to the Fire Department on behalf of the Fire and Rescue Mutual Aid Teams dispatched during the devastating North Bay fires.  (See attached listing of the honored first responders.)

Speakers:

Eillen Tomiko Eya, Department of Public Health

Patrick D’Arcey, San Francisco Fire Department

Terence Durkan, San Francisco Sheriff’s Department

Action:

Accepted the Commendation.  (Vote of 5 to 0)

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 6)

Human Resources Director, Micki Callahan stated the Department of Human Resources (DHR) continues to surge forward with the Modernization Project in collaboration with various departments and with the Executive Officer through the Committee on Policy and Rule Reform (COPAR).  There will be draft of rule changes coming for your review in the next several months for consideration.  Victoria Carson in the Employee Relations has taken the lead on meeting with labor organizations so that no one is surprised about upcoming proposed changes.

President Favetti suggested that it would be helpful to calendar the item for open discussion so that we can hear from departments and labor organizations first prior to reviewing the actual rule proposals for consideration.  This would help give the Commission a prelude to any kind of rule changes that would be occurring.

Executive Officer, Michael Brown stated one of the things we’ve done in COPAR is to identify the five (5) top priorities, so as they are rolled out we could have a discussion on each one of those topics just before we propose any kind of rule changes.  I believe we are about ready to have an open discussion on De-Identification in December.

EXECUTIVE OFFICER’S REPORT  (Item No. 7)

None.

0370-17-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49266-17/18

Airport

$13,000,000

San Francisco International Airport (SFO) requires the services of International Marketing consultants to perform services in overseas locations to increase international flight activity to SFO.  These international services will include: strategic planning and marketing, air service development support, market research, public relations, cultural consultation and branding.

Regular

12/31/2024

43740-17/18

Juvenile Probations

$600,000

The Juvenile Probation Department (JPD) operates two 24-hour/7-day a week residential facilities for youth: Juvenile Hall and Log Cabin Ranch(located in La Honda CA).  The Board of State & Community Corrections (BSCC) Title 15 minimum standards for juvenile facilities mandates physical education as a “required element” of the facility education program and on-grounds school. In order to comply with the State Education Code, applicable federal education statutes and regulations, JPD must ensure that it has a highly effective physical education program, in order to maximize the amount of time youth are out of their rooms and not confined to their beds.  Per BSCC, Article 6, Programs and Activities, Section 1371, juvenile facilities must provide a daily supervised exercise, activity and recreation program, that includes “large muscle activity each day” as well as outdoor activity.  The Welfare and Institutions Code (WIC), Division 2 requires that residential programs provide competency-based education services, training, and physical education, for wards of the Juvenile Court.

To comply with all statutes and regulations regarding youth who are confined to juvenile detention facilities, JPD is seeking a supplier to develop and implement a safe, compliant, comprehensive and structured physical education, exercise, activity, and recreation program that includes evidence-based instructional strategies to respond to youth with different learning styles and abilities.

Regular

11/1/2019

45247-17/18

Municipal Transportation Agency

$1,000,000

Professional services to develop and implement an enterprise wireless access solution throughout the SFMTA, to include installations of wireless infrastructure in 22 facilities.  The selected vendor will act as subject matter expert and augment staff in transitioning from older controller-appliance based 802.11n 2-radio-per-AP and 4-radio-per-AP technology to appliance-free cloud-managed 802.11ac dynamic radio technology.  The vendor will be responsible for information technology components as well as physical implementation, to include light construction and equipment mounting.

Regular

11/30/2019

41095-17/18

Mayor

$250,000

The qualified firm will provide fiscal technical workshops to Mayor’s Office of Housing and Community Development funded nonprofit contractors, and provide technical assistance to Mayor’s Office of Housing and Community Development funded nonprofit contractors via individual coaching sessions on issues/topics regarding nonprofit fiscal management.

Regular

9/30/2021

48886-17/18

Port

$280,000

The Port of San Francisco maintains a shoreside power system at Pier 27/29.  The shoreside power connection allows cruise ships that come into port to be connected to the City’s high voltage electrical grid.  Cochran Marine is the sole contractor in North America who has provided complete turnkey installations of this system.  The requested Personal Services Contract will provide annual testing and re-commissioning of the shoreside power equipment at Pier 27/29.

Regular

10/1/2021

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

48731-17/18

Public Utilities Commission

$10,906,297

The San Francisco Public Utilities Commission (“SFPUC”) currently uses two radio systems.  The first system, operated by the Department of Emergency Management (“DEM”), is a Motorola 700/800 MHz standard public safety radio system.  It is used by the City and County of San Francisco (“CCSF”), SFPUC’s Wastewater Enterprise, Power Enterprise, Customer Service Bureau, as well as the City Distribution Division’s Auxiliary Water Supply System personnel and Gatemen.  The second system is a low frequency radio system and is used by the SFPUC’s Water Enterprise.  This system spans seven counties but offers incomplete system hardware, incomplete coverage, and lacks many features needed in today’s utility business such as built-in portability.  This system is at its end-of-life and must be replaced.

After conducting an extensive Request for Proposals (“RFP”) process, SFPUC has selected Motorola Solutions to replace its antiquated low frequency radio system.

Motorola Solutions’ proposal consists of three major elements:

(A) Complete system design and installation services in the amount of $5,160,225;

(B) System network equipment including radio infrastructure, dispatch consoles, 540 handheld radios and 52 mobile radios for the life of the contract in the amount of $3,960,906; and

(C) Eight years of comprehensive system maintenance and repair with all system upgrades in the amount of $1,786,166.

SEIU 1021 COMMENTS: CCSF Technicians will be responsible for primary system monitoring, trouble shooting and fault-isolation using Motorola System Diagnostic Software and all dispatch of tier 1 CCSF technician on-site repairs and maintenance.

Regular

2/28/2027

48637-17/18

Public Health

$200,000,000

The contractor(s) will provide design, build, implementation, custom programing & development, project management, change management, training, maintenance, and consulting services for the San Francisco Department of Public Health Electronic Health Record project (SFDPH EHR).  The SFDPH EHR will replace and consolidate current legacy EHR system with one single integrated application that will provide clinical (inpatient, ambulatory, long term care, jail health, behavioral health, pharmacy, other clinical sub-specialties, financial (revenue and billing), and analytics and reporting in an modern and integrated application.

Regular

12/31/2027

40587-17/18

Public Health

$137,760,000

Contractors will provide services as part of the City’s Adult/Older Adult Systems of Care, including mental health outpatient, intensive case management, crisis stabilization, residential treatment services, supportive housing and other adjunct services (such as representative payee and income assistance advocacy) to the approximately 21,000 San Francisco residents who have serious mental illness and resulting significant functional impairments, including serious mood, schizophrenic/psychotic, anxiety, adjustment and other mental disorders, which may co-occur with substance use disorders and significant primary care, functional impairment and quality of life issues.  In partnership with civil service staff, services provided by contractors provide flexible, integrated, seamless services based on the level and type of needs of the client, and responding as clients’ needs change over time.

Regular

12/31/2022

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

43871-17/18

Public Health

$96,817,600

Contractor(s) will provide psychiatric care to adults and/or older adults, in a locked licensed facility, Skilled Nursing Facility (SNF) and/or Mental Health Rehabilitation Center (MHRC) within San Francisco Bay Area, and/or non-mandatory psychiatric respite services, with one-on-one support in an appropriate environment.  Most admissions for psychiatric care will be San Francisco residents coming directly from acute psychiatric inpatient units.  Referrals for respite services will primarily come from Psychiatric Emergency Services (PES), acute inpatient psychiatric units, community mental health/dual diagnosis treatment programs, the San Francisco Homeless Outreach Team (SF HOT) and intensive case management programs.  The SNF will provide care to individuals with psychiatric problems, medical problems and behavior problems, individuals with neurobehavioral diagnosis with a primary diagnosis of dementia.  Individuals also may be admitted with physical impairments requiring special needs that may include the use of a wheelchair, walker, or cane; they may also have vision and or hearing loss or speech impediments.  The MHRC will provide care to individuals who have a psychiatric diagnosis with behaviors too severe to live independently or in an unlocked unstructured community program.  Respite services will provide a place for people who are not yet accepting of the need to manage their mental health symptoms/issues in a more productive and healthy manner and who would benefit from a supervised setting to monitor medication changes after an inpatient stay.

Regular

6/30/2023

45512-17/18

Public Health

$1,980,000

The Behavioral Health Services in Primary Care for Older Adults program provides wraparound services that integrate mental health, primary care, case management, substance abuse, and other support services for older adults who struggle with mental health or substance abuse issues.  Services are offered either in client’s homes or in a clinical setting, and are designed to be culturally, linguistically, and age appropriate.  This comprehensive approach to behavioral and primary health care is intended to offer clients wraparound supports and services to engage older adults in mental health services.  In addition, the work under this PSC will include providing employment for “peers”.  Peers are behavioral health clients with lived experience that perform specific peer-based activities for other clients in the behavioral health system.

Regular

12/31/2023

48427-17/18

Public Health

$20,400,000

Work will include programs for Transition Age Youth (TAY) (16-24 years of age) who are hard to engage in services or socially excluded.  These culturally appropriate mental health services will be provided by multiple contractors, which together form a System of Care to address the broad spectrum of needs and illnesses presented by these clients.  Services will include full service partnership and intensive outpatient treatment activities; early psychosis intervention services; mental health assessment services; collateral and community based wraparound services; and population-specific services for Black/African American, Asian and Pacific Islander, Latino/a and Mayan, homeless, and Lesbian, gay, bisexual, transgender, and questioning individuals.  Work also will include providing employment for “peers,” behavioral health clients with lived experience of mental illness and the mental health treatment system who perform specific peer-based activities for other clients/consumers of the behavioral health system.

Regular

12/31/2023

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49279-17/18

Public Health

$25,590,000

The work performed under this PSC will include programs for peers, who are behavioral health clients with lived experience of mental illness and the mental health treatment system who perform specific peer-based activities for other clients in the behavioral health system, including: (1) Peer Health and advocacy services, which works to support peers/consumers of mental health services and their families by offering a wide array of services such as peer education and support programs, , community awareness presentations, and trainings for service providers and clients; these programs seek to improve health outcomes, reduce the stigma associated with behavioral or mental health conditions, and advocate on behalf of these populations; (2) Community Drop-In Services, which provide drop-in a resource support service centers throughout the City in order to offer multiple entry points and allow easy access to services; peer and clinical staff connect with clients and link them to behavioral/mental health services; services include case management, support groups, socialization events, employment services, and access to the arts; activities are offered to build social connection with other participants and natural support systems; (3) Fiscal Intermediary Services for Peer Employment, which will provide subcontractor, bookkeeping and limited personnel management services for several Peer-to-Peer projects in the Peer-to-Peer Services System, which is comprised of several peer programs managed by Department Civil Service staff, with a small portion of the programs staffed by peer counselors.

Regular

12/31/2023

49869-17/18

Public Health

$120,400,000

Contractors will provide mental health/behavioral health services in a residential setting for adults who would otherwise be a risk of hospitalization or other institutional placement as part of the City’s Adult/Older Adult Systems Of Care (SOC), including services related to an urgent care center, acute diversion units, Institute for Mental Disease (IMD)-alternatives long-term mental health residential programs, older adult mental health residential programs, and mental health transitional residential treatment for mothers with young children.  Approximately 21,000 San Francisco residents have serious mental illness and resulting significant functional impairments, including serious mood, schizophrenic/psychotic, anxiety, adjustment and other mental disorders, which may co-occur with substance use disorders and significant primary care, functional impairment and quality of life issues.  In partnership with civil service staff, services provided by contractors provide flexible, integrated, seamless services based on the level and type of needs of the client, and responding as clients’ needs change over time.

Regular

12/31/2022

Speakers:

Jacquie Hale, Department of Public Health spoke on PSC #s 40587-17/18; 43871-17/18; 45512-17/18; 48427-17/18; 49279-17/18 and 49869-17/18.

Note:

Commissioner Heldfond requested SEIU Local 1021 to report back on the discussions that were held regarding PSC #s 40587-17/18; 43871-17/18; 45512-17/18; 48427-17/18; 49279-17/18 and 49869-17/18 at the next Commission meeting of December 4, 2017.

Action:

Adopted the report.  Approved the request for all proposed Personal Services Contracts; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0371-17-1

Report on the San Francisco Sheriff’s Department’s Appointment Past Charter Authorized Duration Under Charter Section 10.104-18.  (Item No. 9)

Speakers:

None.

Action:

Adopted the report.  (Vote of 5 to 0)

0218-17-4

Appeal by Raymond Wang of the Human Resources Director’s Decision to Reject His Application for the Human Resources Analyst (Class 1241) Examination.
(Item No. 10)

October 16, 2017:

Postponed to the meeting of November 20, 2017.

Speakers:

Amber Lytle, Department of Human Resources

Anna Biasbas, Department of Human Resources

Steve Ponder, Department of Human Resources

Raymond Wang, Appellant

Action:

Adopted the report and denied the appeal by Mr. Wang.

(Vote of 5 to 0)

0342-17-4

Appeal by Robert Potter of the Denial to File a Late Application for the H-20 Lieutenant Fire Suppression Examination After the Closing of the Official Filing Period with the San Francisco Fire Department.  (Item No. 11)

Speakers:

None.

Action:

Adopted the report and denied the appeal.  (Vote of 4 to 0; Vice President Crowley stepped out at the end of item # 11, therefore his vote was not included.)  Mr. Potter also failed to appear.

0375-17-5

Recommendation to Revise the Civil Service Rules, Affecting All Employees to Eliminate Provisions on Limited Tenure and Non-Civil Service Appointments throughout the Civil Service Rules.  (Item No. 12)

Speakers:

Michael Brown, Executive Officer

Action:

Accepted the Executive Officer’s Staff Report; incorporated any changes made by the Civil Service Commission; and directed the Executive Officer to Post the revisions of the Civil Service Rule Series 002, 014, 020 and 021 for meet and discuss with affected labor unions and stakeholders.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 13)

Commissioner Heldfond thanked Director Callahan for the updates on Harassment training.

President Favetti requested during the Director of Human Resources Report that we provide an open forum for the Union and stakeholders to discuss the topics proposed through the Hire Modernization.  First topic for discussion will be De-Identification and tentatively scheduled for December.

New Commissioners and Board members returning will be sworn in by Mayor On November 30, 2017 at 2 p.m. on the Mayor’s Balcony.  (Although they were already sworn in, this would include Commissioners Chan, Favetti and Heldfond in a more formal ceremony.)

San Francisco Fire Department

San Francisco Police Department

San Francisco Sheriff’s Department

Department of Public Health

Emergency Management Services