Civil Service Commission - December 17, 2018 - Agenda
AGENDA
Regular Meeting
December 17, 2018
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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CONSENT AGENDA |
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REGULAR AGENDA |
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SEPARATIONS AGENDA |
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CLOSED SESSION AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
E. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
F. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
G. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
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Opening summary of case (brief overview);
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Discussion of evidence;
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Corroborating witnesses, if necessary; and
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Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
I. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
J. Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
K. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
December 17, 2018
2:00 p.m.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President F. X. Crowley |
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Vice President Elizabeth Salveson |
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Commissioner Douglas S. Chan |
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Commissioner Kate Favetti |
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Commissioner Scott R. Heldfond |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of December 3, 2018 |
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Recommendation: |
Adopt the minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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Response to Commission’s Request on Examination Score Reports. (File No. 0413-18-1) – Action Item |
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Recommendation: |
Accept the report. |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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Civil Service Commission’s Draft Goals and Objectives for Fiscal Year 2018-2019. (File No. 0419-18-1) – Action Item |
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Recommendation: |
Discuss and adopt the Civil Service Commission’s Goals and Objectives for Fiscal Year 2018-2019. |
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(7) |
Fiscal Years 2019-20 and 2020-21 Mayor’s Budget Instructions and Department Budget Preparation Schedule. (File No. 0423-18-1) |
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Recommendation: |
Direct Commission staff to prepare Fiscal Years 2019-21 Budget Request to maintain adequate staffing levels to meet current service needs; continue to negotiate amounts; present Budget Request at the Commission meeting of January 4, 2019; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit the Fiscal Years 2019-21 Budget Request to the Controller and the Office of the Mayor by February 21, 2019. |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(8) |
Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0415-18-8) – Action Item |
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PSC# |
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Amount |
Type of Service |
Type of Approval |
Duration |
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47570-18/19 |
General Services Agency – |
$3,600,000 |
The Consultants will provide as-needed environmental, scientific and laboratory consultation services to provide rapid and cost effective resolution of environmental issues encountered in maintenance dredging, dredge spoil disposal, hydrographic survey and coastal engineering. Consultants will review project plans, perform field surveys and sampling activities, perform specialized laboratory analyses, develop reports and assist in regulatory negotiations. Individual CSO’s will define job/task specific scopes of work. |
Regular |
6/30/2024 |
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47962-18/19 |
General Services Agency – |
$200,000 |
The consultant will develop various design schemes of possible new trash cans for Public Works to choose from. The design process will involve the use of 2D and 3D renderings to show form, color, material, and finishes, as well as small scale or large scale mock-ups for physical representation. A total of 3 final designs will be selected to go into prototype production and for actual testing on the streets. The consultant’s service under this PSC will include working closely with a 3rd party engineering team and prototype fabricator and provide coordination and oversight services during the prototype production period. |
Regular |
12/16/2020 |
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41701-18/19 |
Public Health |
$10,000,000 |
Contractor(s) will provide as-needed, short-term, intermittent EPIC-credentialed training services to assist with the EPIC-Electronic Health Record (E H R) training methodology, program development, approach, resources, tasks and tools. Contractor(s) will present solutions for successful end-user training, adoption and assist the Department with recruiting and retaining credentialed trainer consultants specifically for the critical short-term go-live EPIC EHR transitional period. |
Regular |
9/30/2022 |
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42303-18/19 |
Public Health |
$10,000,000 |
Contractor(s) will provide as-needed, short-term, intermittent services to assist with the EPIC EHR (Electronic Health Record) and EPIC MyChart Patient Portal Go-Live activation, adoption, logistical administration, surge user support, technology customer service desk functions, information technology incidents, web related problem management, strategic planning, training and implementation. |
Regular |
9/30/2022 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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42957-18/19 |
Public Utilities Commission |
$9,500,000 |
Provide engineering planning, assessment and design services on an as-needed basis to support projects for electric power transmission, power distribution, street lights, and distributed and central generation of all types (including interconnection facilities), and particularly renewable generation. Other work may include engineering or construction management support services. Such services could include: engineering consultation, preparation of conceptual and detailed stamped design drawings and specifications, the drafting and refining of Electric Services Guidelines and Standards, the review and evaluation of construction documents, construction management, and other services at the discretion of the San Francisco Public Utilities Commission (SFPUC). |
Regular |
2/28/2024 |
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42332-18/19 |
Public Utilities Commission |
$8,500,000 |
Hetch Hetchy Water & Power’s (HHWP) Renewal and Replacement Program (R&R) was developed to manage aging infrastructure, i.e., asset life extension of existing capital assets. This ongoing program includes understanding failure mechanisms, detection through comprehensive inspection and assessment, protection/correction. As part of this program, the SFPUC requires technical support or performing pipeline inspection services for steel pipe using HHWP’s magnetic flux leakage tool, minor repair/replacement design projects, and developing various components of its R&R program for the San Joaquin Pipelines. The bulk of this Professional Services Contracts (PSC) will be for the condition assessment of The San Joaquin Pipelines (SJPLs) while a smaller portion will be used to supplement HHWP’s Renewal and Replacement Program (R&R). The R&R program will be run and staffed by City engineers (San Francisco/HHWP) staff. The PSC does include supplemental task provisions for as-needed technical support. |
Regular |
3/4/024 |
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35070-14/15 |
Municipal Transportation Agency |
Current Approved Amount $200,000 Increase Amount Requested $50,000 New Total Amount Requested $250,000 |
The contractor will have an as-needed support role for the San Francisco Municipal Transportation Agency (SFMTA) during peak periods of design requests and will prepare a wide variety of graphs, charts and maps to illustrate and provide comparative information on both proposed projects and projects under construction; prepare and design the format, page layouts and typography; and execute various types of plain and color art work for a variety of publications. Scope Change: No. ongoing graphic design projects can be completed by in-house graphic designers. This contractor is available as-needed during peak times. |
Modification |
12/31/2019 |
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47706-16/17 |
Public Health |
Current Approved Amount $890,000 Increase Amount Requested $500,000 New Total Amount Requested $1,390,000 |
The initial engagement will be in support of a task force established by the Board of Supervisors in preparation for the possible legalization and regulation of adult use and possession of cannabis, the Cannabis State Legalization Task Force, begun in early 2016, to be active for a two-year period. The Task Force is comprised of 22 members, including non-voting representatives of City departments such Planning, Fire, Police, Building Inspection and Public Health and voting members from various sectors, including advocates, business and tourism sector representatives. Services will include assistance in planning; identifying best practices, legal mandates and other relevant information; determining the stakeholder needs, facilitating meetings and handling task force/project documentations and communications; development of findings and recommendations, and making large and small group presentations. |
Modification |
9/30/2020 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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48552-13/14 |
Recreation and Park Commission |
Current Approved Amount $838,000 Increase Amount Requested $746,000 New Total Amount Requested $1,584,000 |
(i) Design Development Documents in sufficient detail and completeness to show and describe among other things, the size and character of the Improvements as to the architecture, structural, mechanical and electrical systems and materials. (ii) Preliminary (50%) Construction Documents, which shall generally include (a) site plans at appropriate scale showing the building, streets, walks, and other open spaces, with all land uses designated and all site development details and bounding streets, and points of vehicular and pedestrian access shown, (b) all building plans and elevations at appropriate scale, (c) building sections showing all typical cross sections at appropriate scale, floor plans, (e) preliminary tenant improvement plans, if applicable, (f) plans for public access areas, (g) outline specifications for materials, finishes and methods of construction, (h) exterior signage and exterior lighting plans, (i) material and color samples, and (j) roof plans showing all mechanical and other equipment. Scope Change: Changes in the phasing of the project resulted in additional expenditure related to construction documentation, construction administration, geotechnical work, and tenant improvements. |
Modification |
3/1/2021 |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(9) |
Annual Review of Exempt and Non-Exempt Classifications at the San Francisco Municipal Transportation Agency. (File No. 0411-18-1) – Action Item |
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Recommendation: |
Adopt the Report. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
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(10) |
2018 Workforce Utilization Analysis Report. (File No. 0412-18-1) – Action Item |
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Recommendation: |
Adopt the report. |
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11) |
Review of Request for Approval of Proposed Personal Services Contract Number |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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49509-13/14 |
Department of Public Health |
Current Approved Amount $3,981,376 Increase Amount Requested $8,000,000 New Total Amount Requested $11,981,376 |
Vendor will provide efficient, specialized, state-of-the-art equipment-a hardware and dictation software system-to record, maintain and store voice files of dictation of San Francisco General Hospital Medical Center (SFGHMC) and Laguna Honda Hospital (LHH) medical staff, with interfaces with standard software used for creating medical charts and progress notes. The system will support quick turnaround time for SFGHMC and LHH Transcriptionists on a 24/7 basis, with the capacity of tracking up to 500 individual staff’s dictation. This PSC is requested for five years or more as the Department expects the need for these services to continue and funding to be available. The services are critical to providing quality patient care and providing the documentation needed for treatment, evaluation, billing, and legal purposes. Scope Change: In addition to current software and systems related to dictation, transcription and speech recognition, the scope changes related to this PSC includes ongoing as-needed transcription services and project implementation services. |
Modification |
5/31/2024 |
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November 5, 2018: |
Postponed approval of PSC #49509-13/14 to allow the Department to revise ending date and review amount requested. Rescheduled tentatively to November 19, 2018. |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
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(12) |
Proposed Amendments to Volume IV Civil Service Commission Rules 402 Definitions, 41 Examinations Announcements and Applicants, 411 Examinations, 411A Position-Based Testing, 412 Eligible Lists, 413 Certification of Eligibles – Applicable to Service-Critical Classes of the Municipal Transportation Agency. (File No. 0420-18-5) – Action Item |
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Recommendation: |
Adopt the staff report; make any necessary edits and direct the Executive Officer to post proposed Rule Changes for meet and discuss with interested stakeholders. |
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(13) |
Appeal by Daniel Boreen – Protest of Amended 7388 Utility Plumber Announcement Minimum Qualifications and Rejection of His Application for the 7388 Utility Plumber. |
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November 19, 2018: |
Postpone to the meeting of December 17, 2018 at the request of appellant. |
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Recommendation: |
Deny Daniel Boreen’s appeal and adopt the report. |
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SEPARATIONS AGENDA |
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(14) |
Request for Hearing by Elizabeth Angelini, Workers’ Compensation Supervisor I |
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Recommendation: |
Deny Ms. Angelini’s appeal and uphold DHR’s future employment restriction of No future employment with the City and County of San Francisco. |
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(15) |
Public comment on all matters pertaining to Item #17. |
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(16) |
Vote on whether to hold Item #17 in closed session. (Action Item) |
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NOTE: The Commission may hold Item #17 in open session, closed session, or partial open/partial closed session. It has been agendized as a closed session item to preserve the Commission’s ability to go into closed session if the Commission so decides. |
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CLOSED SESSION AGENDA |
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(17) |
Appeal by Jessica Perez of the Human Resources Director’s Determination to Administratively Close her Complaint of Harassment and Retaliation. (File No. 0219-18-6) – Action Item
Basis for closed session: Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b)); California Constitution Art. I, sec. 1: Personnel Matters |
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October 1, 2018: |
Continued Ms. Perez’s appeal to October 15, 2018. |
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October 15, 2018: |
Postpone to the meeting of December 17, 2018 by mutual agreement between department and appellant. |
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Recommendation: |
Adopt the report and deny Ms. Perez’s appeal. |
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(18) |
Reconvene in Open Session. Vote to elect whether to disclose any or all discussions held on Item #17 in closed session (San Francisco Administrative Code Section 67.12 (a)) |
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(19) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(20) |
ADJOURNMENT |
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