CALL TO ORDER

2:00 p.m.

ROLL CALL

President F. X. Crowley

Present

Vice President Elizabeth Salveson

Present  (Left at 5:30 p.m.)

Commissioner Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Scott R. Heldfond

Present  (Left at 4:07 p.m.)

President F.X. Crowley presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Steve Seltzer, United Public Workers for Action, there has been two Board of Supervisors audit committees meeting on systemic racism and practices of the City which has cost over $70 million dollars.  The Civil Service Commission is responsible for making sure that the Rules are followed, yet there’s not a word in your agenda on what happened at these hearings.  At the hearings City workers said that the Human Resources Director was responsible for illegal discrimination, systemic racism in the City and County of San Francisco.  I find it astounding that this Human Resources Director is still in her position.  I think there is a failure of accountability of this Commission.  In fact, this Human Resources Director has promoted people who’ve been involved in illegal discrimination, harassment and bullying.  The people of San Francisco demand an end to this and also the removal of this Human Resources Director.

Cheryl Thornton, I’ve come to speak about the malfeasance and systemic discrimination and misrepresentation of workers throughout the City’s workforce.  Minorities, as I have, faced systemic racism.  I’ve been subjected to a hostile work environment where I was discriminated against on numerous occasions even after reporting these incidents to managers, department heads and city officials. I have not been protected.  I sat for the 2593 Program Coordinator examination on October 22^nd, was not afforded the opportunity for a reasonable accommodation, submitted an appeal to the Civil Service Commission on October 22^nd but I was told in a letter that the Civil Service Commission is waiting for a staff report from DHR.  I asked to take the exam over with my accommodation.  I am reachable but if I were given the reasonable accommodation I could have scored higher.  I expect the Civil Service Commission and Ms. Callahan to look into this.

Ellen Lee Zhou, I am here to support my colleague Cheryl who spoke.  We have been coming here to report to you issues about bribery, harassment, discrimination, extortion and retaliation.  We have been trying every effort to save the City money so that public employees will not sue the City.  Many public workers have been coming here and asking you to change legislation to protect our public resources.  I am here again on behalf of our union SEIU 1021 and public services workers to ask you to think about legislation to really protect our City public employees.  We are asking HR and the labor management division to have a tracking system.  We want to know who has been complaining and how often, so we can hold people accountable.  African Americans and people of color who are women have been harassed, retaliated, extorted and discriminated against.

Daniel Boreen, following up on the petition to decertify for upcoming negotiations.  I just wanted to update the Commission that PERB has issued two charge identifiers.  The first one is SF-DP-333E which may get changed to M and the attorney handling that for PERB is Laura Davis.  The second is SF-DP-332M handled by attorney Jessica Kim.  The reason why I bring that up is simply because PERB provides protection to employees for submitting a petition as opposed to this Commissions policy of requiring disclosure of those employees providing support for decertification.  That’s the reason why it was submitted to PERB.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of December 3, 2018

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Michael Brown, Executive Officer announced one change to the Agenda.  On Item #12.  A zero was left off in the description of the Rule 410.  The zero was added and it has been changed on our website.

0413-18-1

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Response to Commission’s Request on Examination Score Reports.

Speaker:

Micki Callahan, Department of Human Resources

Public Comment:

Steve Seltzer, United Public Workers for Action

Linda Simon, Department of Human Resources

Action:

Accepted the report.  (Vote of 5 to 0)

0419-18-1

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Civil Service Commission’s Draft Goals and Objectives for Fiscal Year 2018-2019.

Speaker:

Michael Brown, Executive Officer

Public Comment:

Daniel Boreen

Steve Seltzer, United Public Workers for Action

Action:

Adopted the Civil Service Commission’s Goals and Objectives for Fiscal Year 2018-2019.  (Vote of 5 to 0)

0423-18-1

Fiscal Years 2019-20 and 2020-21 Mayor’s Budget Instructions and Department Budget Preparation Schedule.  (Item No. 7)

Speaker:

Sandra Eng, Civil Service Commission

Public Comment:

Steve Seltzer, United Public Workers for Action

Daniel Boreen

Cheryl Thornton

Action:

Directed Commission staff to prepare Fiscal Years 2019-21 Budget Request to maintain adequate staffing levels to meet current service needs; continue to negotiate amounts; present Budget Request at the Commission meeting of January 4, 2019; incorporate changes made by the Commission up to the Budget Request submission deadline; and approved to submit the Fiscal Years 2019-21 Budget Request to the Controller and the Office of the Mayor by February 21, 2019.
(Vote of 5 to 0)

0415-18-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47570-18/19

General Services Agency –
Public Works

$3,600,000

The Consultants will provide as-needed environmental, scientific and laboratory consultation services to provide rapid and cost effective resolution of environmental issues encountered in maintenance dredging, dredge spoil disposal, hydrographic survey and coastal engineering.  Consultants will review project plans, perform field surveys and sampling activities, perform specialized laboratory analyses, develop reports and assist in regulatory negotiations.  Individual CSO’s will define job/task specific scopes of work.

Regular

6/30/2024

47962-18/19

General Services Agency –
Public Works

$200,000

The consultant will develop various design schemes of possible new trash cans for Public Works to choose from.  The design process will involve the use of 2D and 3D renderings to show form, color, material, and finishes, as well as small scale or large scale mock-ups for physical representation.  A total of 3 final designs will be selected to go into prototype production and for actual testing on the streets.  The consultant’s service under this PSC will include working closely with a 3^rd party engineering team and prototype fabricator and provide coordination and oversight services during the prototype production period.

Regular

12/16/2020

41701-18/19

Public Health

$10,000,000

Contractor(s) will provide as-needed, short-term, intermittent EPIC-credentialed training services to assist with the EPIC-Electronic Health Record (E H R) training methodology, program development, approach, resources, tasks and tools.  Contractor(s) will present solutions for successful end-user training, adoption and assist the Department with recruiting and retaining credentialed trainer consultants specifically for the critical short-term go-live EPIC EHR transitional period.

Regular

9/30/2022

42303-18/19

Public Health

$10,000,000

Contractor(s) will provide as-needed, short-term, intermittent services to assist with the EPIC EHR (Electronic Health Record) and EPIC MyChart Patient Portal Go-Live activation, adoption, logistical administration, surge user support, technology customer service desk functions, information technology incidents, web related problem management, strategic planning, training and implementation.

Regular

9/30/2022

42957-18/19

Public Utilities Commission

$9,500,000

Provide engineering planning, assessment and design services on an as-needed basis to support projects for electric power transmission, power distribution, street lights, and distributed and central generation of all types (including interconnection facilities), and particularly renewable generation.  Other work may include engineering or construction management support services.  Such services could include: engineering consultation, preparation of conceptual and detailed stamped design drawings and specifications, the drafting and refining of Electric Services Guidelines and Standards, the review and evaluation of construction documents, construction management, and other services at the discretion of the San Francisco Public Utilities Commission (SFPUC).

Regular

2/28/2024

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

42332-18/19

Public Utilities Commission

$8,500,000

Hetch Hetchy Water & Power’s (HHWP) Renewal and Replacement Program (R&R) was developed to manage aging infrastructure, i.e., asset life extension of existing capital assets.  This ongoing program includes understanding failure mechanisms, detection through comprehensive inspection and assessment, protection/correction.  As part of this program, the SFPUC requires technical support or performing pipeline inspection services for steel pipe using HHWP’s magnetic flux leakage tool, minor repair/replacement design projects, and developing various components of its R&R program for the San Joaquin Pipelines.  The bulk of this Professional Services Contracts (PSC) will be for the condition assessment of The San Joaquin Pipelines (SJPLs) while a smaller portion will be used to supplement HHWP’s Renewal and Replacement Program (R&R).  The R&R program will be run and staffed by City engineers (San Francisco/HHWP) staff.  The PSC does include supplemental task provisions for as-needed technical support.

Regular

3/4/024

35070-14/15

Municipal Transportation Agency

Current Approved Amount

$200,000

Increase Amount Requested

$50,000

New Total Amount Requested

$250,000

The contractor will have an as-needed support role for the San Francisco Municipal Transportation Agency (SFMTA) during peak periods of design requests and will prepare a wide variety of graphs, charts and maps to illustrate and provide comparative information on both proposed projects and projects under construction; prepare and design the format, page layouts and typography; and execute various types of plain and color art work for a variety of publications.

Scope Change:

No.  ongoing graphic design projects can be completed by in-house graphic designers.  This contractor is available as-needed during peak times.

Modification

12/31/2019

47706-16/17

Public Health

Current Approved Amount

$890,000

Increase Amount Requested

$500,000

New Total Amount Requested

$1,390,000

The initial engagement will be in support of a task force established by the Board of Supervisors in preparation for the possible legalization and regulation of adult use and possession of cannabis, the Cannabis State Legalization Task Force, begun in early 2016, to be active for a two-year period.  The Task Force is comprised of 22 members, including non-voting representatives of City departments such Planning, Fire, Police, Building Inspection and Public Health and voting members from various sectors, including advocates, business and tourism sector representatives.  Services will include assistance in planning; identifying best practices, legal mandates and other relevant information; determining the stakeholder needs, facilitating meetings and handling task force/project documentations and communications; development of findings and recommendations, and making large and small group presentations.

Modification

9/30/2020

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

48552-13/14

Recreation and Park Commission

Current Approved Amount

$838,000

Increase Amount Requested

$746,000

New Total Amount Requested

$1,584,000

(i) Design Development Documents in sufficient detail and completeness to show and describe among other things, the size and character of the Improvements as to the architecture, structural, mechanical and electrical systems and materials. (ii) Preliminary (50%) Construction Documents, which shall generally include (a) site plans at appropriate scale showing the building, streets, walks, and other open spaces, with all land uses designated and all site development details and bounding streets, and points of vehicular and pedestrian access shown, (b) all building plans and elevations at appropriate scale, (c) building sections showing all typical cross sections at appropriate scale, floor plans, (e) preliminary tenant improvement plans, if applicable, (f) plans for public access areas, (g) outline specifications for materials, finishes and methods of construction, (h) exterior signage and exterior lighting plans, (i) material and color samples, and (j) roof plans showing all mechanical and other equipment.

Scope Change:

Changes in the phasing of the project resulted in additional expenditure related to construction documentation, construction administration, geotechnical work, and tenant improvements.

Modification

3/1/2021

Speaker:

Stanley DeSouza, Department of Public Works

Public Comment:

Steve Seltzer, United Public Workers for Action

Action:

1. Adopted PSC #47570-18/19.  (Vote of 5 to 0)
2. Adopted the report.  Approved the remaining request for proposed Personal Services Contracts; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0411-18-1

Annual Review of Exempt and Non-Exempt Classifications at the San Francisco Municipal Transportation Agency.  (Item No. 9)

Action:

Adopted the Report.  (Vote of 5 to 0)

0412-18-1

2018 Workforce Utilization Analysis Report.  (Item No. 10)

Speakers:

Janie White, Department of Human Resources

Anna Biasbas, Department of Human Resources

Micki Callahan, Department of Human Resources

Public Comment:

Steve Seltzer, United Public Workers for Action

Cheryl Thornton

Daniel Boreen

Action:

Adopted the report.  (Vote of 5 to 0)

0416-18-8

Review of Request for Approval of Proposed Personal Services Contract Number
49509-13/14 with the Department of Public Health.  (Item No. 11)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49509-13/14

Department of Public Health

Current Approved Amount

$3,981,376

Increase Amount Requested

$8,000,000

New Total Amount Requested

$11,981,376

Vendor will provide efficient, specialized, state-of-the-art equipment-a hardware and dictation software system-to record, maintain and store voice files of dictation of San Francisco General Hospital Medical Center (SFGHMC) and Laguna Honda Hospital (LHH) medical staff, with interfaces with standard software used for creating medical charts and progress notes.  The system will support quick turnaround time for SFGHMC and LHH Transcriptionists on a 24/7 basis, with the capacity of tracking up to 500 individual staff’s dictation.  This PSC is requested for five years or more as the Department expects the need for these services to continue and funding to be available.  The services are critical to providing quality patient care and providing the documentation needed for treatment, evaluation, billing, and legal purposes.

Scope Change:

In addition to current software and systems related to dictation, transcription and speech recognition, the scope changes related to this PSC includes ongoing as-needed transcription services and project implementation services.

Modification

5/31/2024

November 5, 2018:

Postponed approval of PSC #49509-13/14 to allow the Department to revise ending date and review amount requested.  Rescheduled tentatively to November 19, 2018. 

Speaker:

Jacquie Hale, Department of Public Health

Public Comment:

Steve Seltzer, United Public Workers for Action

Action:

Adopted the report.  Approved the request for proposed Personal Services Contracts; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0420-18-5

Proposed Amendments to Volume IV Civil Service Commission Rules 402 Definitions, 410 Examinations Announcements and Applicants, 411 Examinations, 411A Position-Based Testing, 412 Eligible Lists, 413 Certification of Eligibles – Applicable to Service-Critical Classes of the Municipal Transportation Agency.
(Item No. 12)

Speaker:

Derek Kim, Municipal Transportation Agency

Public Comment:

Steve Seltzer, United for Public Workers for Action

Osha Ashworth, Local Union 6

Action:

Adopted the staff report; and directed the Executive Officer to post proposed Rule Changes for meet and discuss with interested stakeholders.  (Vote of 5 to 0)

0285-18-4

Appeal by Daniel Boreen – Protest of Amended 7388 Utility Plumber Announcement Minimum Qualifications and Rejection of His Application for the 7388 Utility Plumber.  (Item No. 13)

November 19, 2018:

Postpone to the meeting of December 17, 2018 at the request of appellant.

Speakers:

Anna Biasbas, Department of Human Resources

Ana Borja, Public Utilities Commission

Daniel Boreen, Appellant

Bill Teahan, Public Utilities Commission

Public Comment:

Steve Seltzer, United Public Worker for Action

Action:

Denied Daniel Boreen’s appeal and adopted the report.
(Vote of 3 to 1; President Crowley dissented)

0364-18-7

Request for Hearing by Elizabeth Angelini, Workers’ Compensation Supervisor I
(Class 8165) on Her Future Employment Restrictions with the City and County of San Francisco.  (Item No. 14)

Speakers:

Adam Romoslawski, Department of Human Resources

Dr. Peggy Sugarman, Worker’s Compensation

Elizabeth Angelini, Appellant

Public Comment:

Kazmi Torii

Cheryl Thornton

Steve Seltzer

Daniel Boreen

Action:

Cancel any current examination and eligibility status and restrict future employment as follows:  Two (2) years of satisfactory performance outside City and County of San Francisco Service and No future employment with the Department of Human Resources.  (Vote of 4 to 0)

Public comment on all matters pertaining to Item #17.  (Item No. 15)

None.

Vote on whether to hold Item #17 in closed session.  (Item No. 16)

Action:

The Commission voted to conduct Item #17 in Closed Session.
(Vote of 4 to 0)

0219-18-6

Appeal by Jessica Perez of the Human Resources Director’s Determination to Administratively Close her Complaint of Harassment and Retaliation.  (Item No. 17)

October 1, 2018:

Continued Ms. Perez’s appeal to October 15, 2018.

October 15, 2018:

Postpone to the meeting of December 17, 2018 by mutual agreement between department and appellant.

The Closed Session started at 5:38 p.m. and ended at 5:47 p.m. in City Hall, Room 400 and the following individuals were present:

F.X. Crowley, President, CSC

Douglas Chan, Commissioner, CSC

Kate Favetti, Commissioner, CSC

Michael Brown, Executive Officer, CSC

Sandra Eng, Deputy Director, CSC

Elizabeth Aldana, CSC

Micki Callahan, Department of Human Resources

Linda Simon, Department of Human Resources

Rebecca Sherman, Department of Human Resources

Rikki De Wit, General Services Agency

Action:

Adopted the report and denied Ms. Perez’s appeal.  Ms. Perez failed to appear.  (Vote of 3 to 0)

The Commission reconvened in Open Session at 5:48 p.m.

Reconvene in Open Session.  Vote to elect whether to disclose any or all discussions held on Item #17 in closed session (San Francisco Administrative Code Section 67.12 (a))  (Item No. 18)

Action:

The Commission voted to disclose its action, but not the discussion conducted in Closed Session.  (Vote of 3 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 19)

The Commission adjourned with a moment of silence in recognition of the one year anniversary from the passing of our 43^rd  Mayor of San Francisco, Edwin M. Lee.

ADJOURNMENT  (Item No. 20)

5:49 p.m.