Civil Service Commission - July 20, 2020 - Agenda
Regular Meeting
July 20, 2020
2:00 p.m.
Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency
LISTEN/PUBLIC COMMENT CALL-IN
USA is (408) 418-9388 | Access Code: 146 210 8365
LONDON N. BREED, MAYOR
COMMISSIONERS
ELIZABETH SALVESON
President
JACQUELINE MINOR
Vice President
DOUGLAS CHAN
F.X. CROWLEY
KATE FAVETTI
SANDRA ENG
Executive Officer
During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed. Commissioners and Civil Service Commission staff will convene remotely. The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 415-252-3247 or (3) use the Civil Service Commission’s dedicated public comment line 1-408-418-9388, Access Code 146 210 8365. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.
Regular Meeting
July 20, 2020
2:00 p.m.
Remote Access Procedures
Phone Number Meeting ID
(408) 418-9388 146 210 8365 # #
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
- Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Elizabeth Salveson |
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Vice President Jacqueline P. Minor |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Kate Favetti |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of July 6, 2020 |
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Recommendation: |
Adopt the minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
(7) |
Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0156-20-8) – Action Item |
PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
45868-19/20 |
Airport |
$600,000 |
San Francisco International Airport (SFO or Airport) seeks to develop a safety and security strategy to address the increase in people experiencing homelessness at the Airport.The Airport convened a task force to address homelessness at the Airport, and a need for a cohesive plan to guide the Airport’s work on homelessness has been identified.There is also a need to complement the current efforts of Airport law enforcement to connect with people experiencing homelessness at the Airport.The Airport is interested in services that connect unsheltered individuals with eligible social services.The primary goal of this proposed work is to develop and implement a plan and a variety of services that will link individuals with services in the surrounding areas in San Mateo County, based on each person’s unique needs, and coordinate and partner with San Mateo County to serve clients through their agencies and systems.Though this work, SFO also seeks to collect and analyze data on homeless individuals and services provided to determine trends that might inform programming actions and the Airport’s policies and procedures. |
Regular |
12/31/2024 |
43379-19/20 |
Public Health |
$1,500,000 |
The contractor will provide a unique cardiac rhythm monitoring device in the form of small adhesive wireless device worn on a patient’s chest in an adhesive patch, as well as related data analysis.The patch-monitor provide continuous electrocardiogram (ECG) monitoring, typically for up to 14 days.They replace the traditional cardiac rhythm monitoring device, a small camera-sized device worn by patients around the neck on a cord and connected to silver dollar-sized electrodes attached to the chest.Utilization of these patch-monitors enables either the health care provider or the patient themselves to place the patch-monitor on the patient’s chest.After the monitoring period, the contractor analyzes and uploads the results to a secure website, where the health care provider—the Department of Public Health staff—may view them.The amount of this PSC includes an anticipated expansion of this service, as the Department must increasingly utilize telemedicine services in order to provide appropriate patient care due to the need to shelter-in-place in response to COVID-19. |
Regular |
4/30/2023 |
43203-19/20 |
Airport |
$150,000 |
San Francisco International Airport (SFO or Airport) and BART coordinate inspection and maintenance services at the Airport BART Station.This work includes the maintenance services at the Airport BART Station.This work includes the maintenance of structures and guideways in the BART/Airport Rail Transit System (ART) in the following zones: 1) Zone 2 (from the ground level to the underside of the ART level) and 2) Zone 3 (Concourse H from the ground level to the underside of the ART guideway and station).These inspections are conducted on at least an annual basis. |
Regular |
6/30/2024 |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
37012-18/19 |
Airport |
Current Approved Amount $100,000 Increase Amount Requested $100,000 New Total Amount Requested $200,000 |
San Francisco International Airport (SFO or Airport) has a legacy software license which is now cloud-based to support the Airport’s business processes in our Facilities Maintenance division. The Airport has a need to supplement that system to include an additional module for asset tracking with work orders to include some software configuration and training of staff. Additional functionality is required to be able to track the receiving, storing and issuing of all purchased inventory at any given time. This module will enable the Airport to track purchased items within a computerized maintenance management system. |
Modification |
12/31/2022 |
47472-19/20 |
City Administrator |
Current Approved Amount $500,000 Increase Amount Requested $325,000 New Total Amount Requested $825,000 |
The City is seeking Consultants with proven expertise and experience in one or more multiple facets of earthquake hazard mitigation incorporated in, or necessary to accomplish the Community Action Plan for Seismic Safety (CAPSS)/Earthquake Safety Implementation Program (ESIP) and Tall Buildings Safety Strategy work plan. Tasks may have a particular focus on development of a non-ductile concrete and/or steel building retrofit program and associated standards, including initiating studies, performing analysis, developing standards, making policy recommendations, and assisting as needed in seismic engineering consulting to guide the development of a non-ductile concrete and/or steel building retrofit program and associated standards. |
Modification |
6/30/2025 |
44408-13/14 |
Public Utilities Commission |
Current Approved Amount $33,500,000 Increase Amount Requested $21,000,000 New Total Amount Requested $54,500,000 |
Provide planning and engineering services for a new 250 million gallons per day (MGD) Headworks facility at the Southeast Water Pollution Control Plant (SEP) to replace the existing Headworks facilities which have a number of deficiencies including aging infrastructure, significant seismic vulnerabilities, antiquated equipment, inefficiencies in screening and grit removal and ineffective odor control. Upgrading these systems with new Headworks will improve the ability of SEP to efficiently treat wastewater and extend the downstream treatment. |
Modification |
11/30/2025 |
45801-17/18 |
Human Services Agency |
Current Approved Amount $620,000 Increase Amount Requested $400,000 New Total Amount Requested $1,020,000 |
Contractor will administer and monitor alcohol and drug testing and usage through randomized substance abuse testing services to parents of families involved with child welfare services. Contractor will provide direct observation drug testing for clients on a range of substances, provide test results to assigned DHS staff, maintain records of all appointments (including missed appointments), and provide data collection results to protective service workers. Contractor will develop process for referrals for testing, actual testing, to work directly with clients on test scheduling and instructions, provide notification system, and report on confidential final results. |
Modification |
6/30/2022 |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
(8) |
Review of the Request for Approval of Proposed Personal Services Contract Number 46130-20/21 –with the Department of Public Health – Omit Posting. |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
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(9) |
Appeal of the Rejection of Application by Daniel Boreen for 7251 Track Maintenance Supervisor I – Cable Car Specialty. (File No. 0241-19-4) – Action Item |
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February 3, 2020: |
Postponed the item to the meeting of March 16, 2020 at the request of Daniel Boreen. |
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March 16, 2020: |
Granted the appellant’s request for postponement to a future meeting |
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Recommendation: |
Adopt the report and deny Daniel Boreen’s appeal. |
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(10) |
Appeal by Stephanie Winston of the Human Resources Director’s Determination to Administratively Close Her Complaint of Harassment and Retaliation. |
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October 21, 2019: |
Postponed the item to November 18, 2019 by mutual agreement between the appellant and the Department of Human Resources. |
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November 18, 2019: |
Continued the matter pending the possibility of mediation and report back within three (3) months, by February 2020 or earlier. |
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March 16, 2020: |
Continued the item to a future meeting date. |
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Recommendation: |
Adopt the report and deny the appeal by Stephanie Winston. |
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(11) |
Appeal by Eric Utley of the Human Resources Director’s Determination to Administratively close His Complaint of Retaliation. (File No. 0193-19-6) – Action Item |
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March 16, 2020: |
Continued the item to a future meeting date. |
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Recommendation: |
Adopt the report and deny the appeal by Eric Utley. |
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(12) |
Appeal by Juliet Valerio of the Human Resources Director’s Determination to Administratively Close Appellant’s Complaint of Harassment and Discrimination. |
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March 16, 2020: |
Postpone to the meeting of April 20, 2020 at the request of Juliet |
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Recommendation: |
Adopt report deny the appeal by Juliet Valerio. |
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SEPARATIONS AGENDA
(13) |
Request for Hearing by Alejandro Alvarez on His Future Employment Restrictions with the City and County of San Francisco. (File No. 0194-17-7) – Action Item |
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December 16, 2019: |
Continued to March 16, 2020 by mutual agreement between MTA and Alejandro Alvarez. |
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March 16, 2020: |
Continued the item to a future meeting date. |
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Recommendation: |
Uphold the decision of the Director of the San Francisco Municipal Transportation Agency; No Future Employment with the City and County of San Francisco. |
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(14) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(15) |
ADJOURNMENT |