Civil Service Commission - August 3, 2020 - Agenda

Meeting Date: 
August 3, 2020 - 2:00pm



 Regular Meeting

  August 3, 2020


  2:00 p.m.


Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency




USA is (408) 418-9388 | Access Code: 146 425 3540










Vice President







Executive Officer



During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed.  Commissioners and Civil Service Commission staff will convene remotely.  The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email, (2) leave a voicemail message in the CSC Office main line at 415-252-3247 or (3) use the Civil Service Commission’s dedicated public comment line 1-408-418-9388, Access Code
146 425 3540.  Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.



Regular Meeting

August 3, 2020


2:00 p.m.




     Remote Access Procedures



Phone Number                      Meeting ID

         (408) 418-9388                146 425 3540 # #



  • Enter the Phone Number above followed by the meeting ID = Then press #
  • Press # again to be connected to the meeting (you will hear a beep)
  • When you hear the beep:


  • Stop and LISTEN to the meeting
  • Wait for Public Comment to be announced by Item #


  • When the Clerk calls Public Comment, dial * 3 to be added to the speaker line.


  • When you press * 3, you will hear “You have raised your hand to ask a question.  Please wait to speak until the host calls on you” – WAIT for your turn to speak.


  • When you hear that “your line has been unmuted” – THIS IS YOUR OPPORTUNITY TO PROVIDE YOUR PUBLIC COMMENT






  • Call from a quiet location
  • Speak slowly and clearly
  • Turn down any televisions or radios around you
  • Address the Commission as a whole, do not address individual Commissioners







  1. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is and the web address is  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.


  1. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.


  1. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.


  1. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).


  1. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.


  1. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.


  1. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.


If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 


For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

  1. Opening summary of case (brief overview);
  1. Discussion of evidence;
  1. Corroborating witnesses, if necessary; and
  1. Closing remarks.


The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.



  1. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at


  1. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.


  1. Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.  The Commission does not restrict this use of general public comment.  To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.  If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.  The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.


  1. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.


Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.


The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.


Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.


Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail:, or on the City’s website at


San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100, fax (415) 252-3112 and web site

















President Elizabeth Salveson




Vice President Jacqueline P. Minor




Commissioner Douglas S. Chan




Commissioner F. X. Crowley




Commissioner Kate Favetti




















Regular Meeting of July 20, 2020







Adopt the minutes.












Announcement of changes to the agenda.






Other announcements.












Year-End Report on the Civil Service Commission's Activities and Achievements for Fiscal Year 2019-20.  (File No. 0162-20-1) –Action Item





Adopt the report.




Civil Service Commission’s Draft of Goals and Objectives for Fiscal Year 2020-21.
(File No. 0163-20-1) – Action Item.





Adopt the report.




Process and Procedures for Filling the Upcoming Vacancy of the Human Resources Director Position Due to the Upcoming Retirement of the Current Human Resources Director – Personnel Matter.  (File No. 0164-20-1) – Discussion and Possible Action Item





Open for Discussion.



All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.




Review of Request for Approval of Proposed Personal Services Contracts.

(File No. 0165-20-8) – Action Item





Type of Service

Type of Approval





Identify and correct sales and use tax allocation errors, identify businesses from which the City has not been receiving sales/use tax revenue, conduct local sales and use tax audits of the State Board of Equalization records and provide legislative impact analyses, identify and correct improperly registered permits; develop and maintain a database of sales tax information for use by City employees, provide as-needed tax revenue enhancement services, develop a website for sales and use tax data.




Public Works


Provide specialized services in Landscape Architecture to support Public Work’s design staff on an as-needed basis.Work shall include full design consultation services for landscape architectural projects, constructability reviews of landscape projects, construction administration, and related support services.




Public Works


Public Works is interested in replacing its existing Envista/Accela Project Coordination software with an out-of-box cloud based solution that will integrate project information from existing applications across multiple stakeholder organizations into a map-based environment where up-to-date information on multiple activities is displayed graphically for each stakeholder.Proposed solution will enhance the capacity to identify opportunities to coordinate joint excavation projects and to minimize street moratorium conflicts.A public facing web page or “constituent portal” will allow constituents to locate ongoing and planned excavation projects in a map-based tool.Vendor will also provide services related to implementation, training and support for software.







Type of Service

Type of Approval



Municipal Transportation Agency


In 2018 SFMTA obtained and Advanced Transportation and Congestion Management Technologies Deployment (ATCMTD) grant from Federal Highway Administration (FHWA).The cooperative agreement aims to model deployment sites for large scale installation and operation of advanced transportation technologies to improve safety, efficiency, system performance, and infrastructure return on investment.

The Connected Vision Zero Corridor Proof of Concept for which we seek approval is part of this overall pilot and aims to increase safety for all modes, reduce public transit travel times, reduce signal delays, and reduce idling and greenhouse gas (GHG) emissions by deploying new advanced technologies and innovative solutions.The expected duration is less than 9 months.

In support of the Connected Vision Zero Corridor Proof of Concept, Arcadis as a primary contractor shall provide SFMTA the following services:

  • Operational Readiness & Process Documentation,
  • Sensor Development & Sensor Communication,
  • Data Architecture Setup and Database Deployment,
  • Business Intelligence (BI) Reporting & Dashboards
  • Intelligent Transportation System (ITS) Workshop,
  • Traffic Simulation & Research,
  • Project Management, and
  • Third-Party Subcontract Management




Public Utilities Commission


The consultant will be requested to provide architectural, civil, structural, electrical, mechanical, and other specialized engineering services in the planning and design, and support during construction of a new administration and laboratory buildings, maintenance shop, materials and equipment storage structures, and as-needed improvements of the existing facilities within the Millbrae Yard campus for the Millbrae Yard Lab and Shop project.The work will address shortage of program space for Water Enterprise staff, increase efficiency of operations, improve employee working environment, improve employee health and safety, and enhance site and building security.

The specialized engineering services include geotechnical, campus utility, lighting, acoustical, laboratory, vertical, system integration, communications, Leadership in Energy and Environmental Design (LEED), interior and furniture, furnishings and equipment (FF&E), fire protection, and other services.





Current Approved Amount


Increase Amount Requested


New Total Amount Requested


The Contractor will provide hardware and software maintenance and scheduled equipment replacement/upgrades for the San Francisco Police Department’s (SFPD) Automated Biometric Identification System (ABIS).  The ABIS includes investigative workstations, livescan machines, fingerprinting, palm print recognition and facial recognition systems.

Scope Change:

The San Francisco Police Department will not purchase or use any of the contractor’s facial recognition equipment or services.




Recreation and Park

Current Approved Amount


Increase Amount Requested


New Total Amount Requested


Provide full Architectural and Engineering (A/E) services for the Garfield Pool Renovation.  This includes all services necessary for schematic design phase, design development, participation in presentations to stakeholders.  In addition, complete construction documents for permitting, all services required for the construction administration phase and project closeout.  A/E firm shall also provide cost estimating services during the course of the project.








Type of Service

Type of Approval



Public Health

Current Approved Amount


Increase Amount Requested


New Total Amount Requested


Culturally appropriate mental health services for children, youth and their families will be provided by multiple contractors, which together form a System of Care to address the broad continuum of needs and illnesses presented by these clients.  Services will include outpatient mental health services; educationally related mental health services, success, opportunity, achievement resiliency classrooms, classroom educational enrichment program, intensive supervision and clinical services, residential based mental health outpatient, mental health assessment therapy, collateral and community based wraparound services, specialty Mental Health services, community-based violence and trauma recovery services, community-based day treatment services, short term residential therapeutic programs, intensive treatment foster care and treatment foster care, day treatment services, intensive/day rehabilitative services, therapeutic behavioral services, therapeutic visitation services, and targeted case management.




Public Health

Current Approved Amount


Increase Amount Requested


New Total Amount Requested


Contractors will provide San Francisco General Hospital (SFGH) and Laguna Honda Hospital (LHH) a continuous, reliable source of intermittent, supplemental, and travel nursing personnel during high patient census, high acuity, unexpected staff illnesses and/or vacations, and to meet State nurse-to-patient staffing ratio requirements.  In addition, SFGH is scheduled to transition to a new acute care facility in December 2015.  In order for that transition to be successful, the current staff will require training on the new equipment, technology, patient flow and workflow processes.  Supplemental contract nurses and ancillary personnel will be necessary to provide surge capacity in order to backfill SFGH staff while they attend training sessions and scheduled “day-in-the-life” training simulations.






Adopt the report.  Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.






Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.



Review of the Request for Approval of Proposed Personal Services Contract Number 16342-19/20 –with the Arts Commission.  (File No. 0166-20-8) – Action Item





Type of Service

Type of Approval



Arts Commission


In accordance with the City Charter, the San Francisco Symphony will perform concerts.






July 6, 2020:

Continued PSC #16342-19/20 to the meeting of July 20, 2020 for the department to respond to questions from the Commission.






Adopt the report.  Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.


Appeal by Brock A. Davis of the Denial to File an Application for the 8310/8510 Sheriff’s Lieutenant Examination After the Close of the Official Filing Period.
(File No. 0014-20-4) – Action Item





March 16, 2020:

Continued the item to a future meeting date.






Adopt the report and deny the appeal by Brock A. Davis.








Request for Hearing by Serguei Kovalenko on His Future Employment Restrictions with
the City and County of San Francisco.  (File No. 0441-16-7) – Action Item





December 2, 2019:

Continued the item to a future meeting date.






Uphold the decision of the Director of SFMTA.






Public comment on all matters pertaining to Item #15.







Vote on whether to hold Item #15 in closed session.  (Action Item)


Basis for closed session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b))


NOTE:  The Commission may hold Item #15 in open session, closed session, or partial open/partial closed session.  They have been agendized as closed session items to preserve the Commission’s ability to go into closed session if the Commission so decides.






Appeal by Jarmee Thieu of the Director of Transportation’s Determination to Administratively Close Her Complaint of Harassment and Retaliation.
(File No. 0076-19-6) – Action Item






June 3, 2019:

Continued the item to a future meeting.








Postpone to the meeting of August 17, 2020 at the appellant’s request.






Reconvene in Open Session.  Vote to elect whether to disclose any or all discussions held on Item #15 in closed session (San Francisco Administrative Code Section 67.12 (a)) – Action Item